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VitalScheduler
What VitalScheduler is
VitalScheduler generates call and shift schedules for residency programs according to work-hour limits set by each program. Its generator avoids assignments that break configured limits; if a slot cannot be filled within those rules, it stays open with an explanation. Residents can see projected hours, days off, call frequency, class-level fair share, and a personal calendar feed. Manual changes, imported blocks, and swaps are checked against the same limits, with the relevant requirement number flagged when a change would violate one. Fairness comparisons are made within each class and show what residents carried over from the previous block. Programs can start with presets for Wards week, Night float week, 24-hour call, Clinic, and Backup (home call); optional AI can draft a custom setup from a plain-English description. Schedules can be exported to Excel or PDF. VitalScheduler currently handles call and shift schedules, not annual block schedules or duty-hour logs. It is a web app, priced at $9 a month per provider after a 30-day trial.
Who it suits
It suits residency programs scheduling shifts and call while applying program-defined work-hour limits. Programs needing annual block schedules or duty-hour logs should note that those are outside its current scope.
What it does well
- Prevents schedules from violating configured limits.
- Checks edits, imported blocks, and swaps against limits.
- Shows residents projected hours and call frequency.
- Exports schedules to Excel or PDF.
- Offers common residency schedule presets.
What to know first
- No free plan.
- Does not generate annual block schedules yet.
- Not a duty-hour log.
- Not ACGME-approved; compliance remains the program’s responsibility.
Limits
The trial lasts 30 days; afterward the VitalScheduler plan costs $9 per provider per month. The product currently covers call and shift schedules, not annual block schedules or duty-hour logs.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| VitalScheduler | 30 days free, no card; then $9 per provider/month; cancel anytime · Per provider · no setup fee | $9 a month |
As vitalscheduler.com lists them, read 29 Sept 2026. The maker's own page has the final word.
Getting started
- Open the VitalScheduler residency website
- Start the 30-day trial without a card
- Choose the residency scheduling preset
- Configure work-hour limits and coverage rules
- Use the AI assistant to draft a custom setup if needed
- Generate schedules and invite residents to their calendar views
Verdict
VitalScheduler focuses on call and shift scheduling with rule checks for generated and manually changed assignments. Programs remain responsible for compliance, and the product is not ACGME-approved.
Questions
How much does VitalScheduler cost?
The VitalScheduler plan is $9 per provider per month, with billing after a 30-day trial. There is no setup fee, cancellation is allowed anytime, and the trial requires no card.
Is there a free plan?
No. VitalScheduler offers a 30-day free trial instead.
Which platforms does it support?
VitalScheduler runs on the web and provides mobile access.
What schedules can it create?
It creates call and shift schedules using configured coverage and work-hour rules. Annual block-schedule generation is described as a future capability.
Does VitalScheduler check swaps and manual edits?
Yes. Manual edits, imported blocks, and swaps are checked against the same limits and flagged with the requirement number they would break.
Is VitalScheduler ACGME-approved?
No. VitalScheduler says it is not ACGME-approved and that compliance remains the program’s responsibility.
Facts from VitalScheduler's own pages
- AI data handling
- The optional AI assistant runs only when requested for setup, does not see schedules, and can be turned off for a group on request. · vitalscheduler.com, 29 Sept 2026
- Compliance caveat
- VitalScheduler says it is not ACGME-approved and that compliance remains the program’s responsibility. · vitalscheduler.com, 29 Sept 2026
- Edits and swaps
- Manual edits, imported blocks, and swaps are checked against the same limits and flagged with the requirement number they would break. · vitalscheduler.com, 29 Sept 2026
- Exports and deletion
- Schedules can be exported to Excel or PDF, and an administrator can delete group data from the Billing page or request deletion. · vitalscheduler.com, 29 Sept 2026
- Fairness
- The residency page says fairness is compared within each class and shows what each resident carried in from the prior block. · vitalscheduler.com, 29 Sept 2026
- Headquarters
- Phoenixville, Pennsylvania · vitalscheduler.com, 28 Sept 2026
- Limits enforcement
- The generator will not create a schedule that breaks configured limits; impossible slots remain unfilled with an explanation. · vitalscheduler.com, 29 Sept 2026
- Maker
- VitalScheduler is made by Viereck Group LLC, which the maker describes as a Pennsylvania company. · vitalscheduler.com, 29 Sept 2026
- Privacy and data
- The system is designed without a place for patient information, and its terms prohibit entering patient information. · vitalscheduler.com, 29 Sept 2026
- Purpose
- VitalScheduler generates call and shift schedules for residency programs using work-hour limits set by the program. · vitalscheduler.com, 29 Sept 2026
- Resident view
- Residents can see projected hours, days off, call frequency, and their class fair share, with a personal calendar feed. · vitalscheduler.com, 29 Sept 2026
- Scope limit
- The product currently generates call and shift schedules; annual block-schedule generation is described as next, and it is not a duty-hour log. · vitalscheduler.com, 29 Sept 2026
- Security
- Browser traffic uses HTTPS, and the app and database run on Render, whose database service keeps recent backups. · vitalscheduler.com, 29 Sept 2026
- Setup
- The residency preset includes Wards week, Night float week, 24-hour call, Clinic, and Backup (home call); AI can draft a custom setup from a plain-English description. · vitalscheduler.com, 29 Sept 2026
- Support
- The security page says questions can be sent by email and that the founder answers. · vitalscheduler.com, 29 Sept 2026