VendorSuite is a web platform for property management companies that handles vendor onboarding and compliance paperwork. It automates document intake, uses AI to extract policy numbers, coverage limits, and expiration dates from COIs, W-9s, and licenses, then assigns a real-time compliance score from 0 to 100 using configurable rules. Requirements can vary by vendor type, property, and vendor, including property-specific insurance requirements and coverage minimums. The Auto-Chase Engine sends escalating email reminders for missing or expired documents and stops when a vendor responds. Vendors use a magic link to view requirements, upload files, and track compliance without creating an account. Portfolio dashboards, vendor reports, CSV exports, predictive renewal insights, and bulk CSV imports with row-level validation are included. AI extractions need approval before affecting compliance. Professional costs 249.00 USD per month plus $4.50 per active vendor/mo; Enterprise costs 599.00 USD per month plus $3.50 per active vendor/mo.
Who it is for
It suits property management companies that need structured vendor onboarding, insurance tracking, compliance documents, messaging, and reporting through a web platform.
What is good
- AI extracts key insurance and license details
- Real-time compliance scores use configurable rules
- Magic-link portal needs no vendor account
- Automated reminders stop after vendor response
- Dashboards and validated CSV imports included
What to know first
- No free plan
- Professional is limited to five properties
- AI extraction requires human approval
- Data is retained for seven years after subscription
Verdict
VendorSuite combines document collection, configurable compliance rules, reminders, and reporting for property managers. Choose between a five-property Professional plan and unlimited-property Enterprise, with a 30-day full-feature trial available.
VendorSuite plans and pricing
All plansCompared on property management vendor management software
- Free plan
- No
- Vendor onboarding
- Yes
- Compliance documents
- Yes
- Insurance tracking
- Yes
- Vendor messaging
- Yes
- Performance reporting
- Yes
