Trackstage

What Trackstage is

Trackstage is software for managing the work around a conference program, from collecting proposals through publishing an agenda. Organizers use a form wizard to choose questions, tracks and deadlines, and can revise a form after it goes live. Reviewers can score talks; organizers can accept or decline submissions and notify speakers. For scheduling, organizers place talks into rooms and time slots, with room and speaker double-bookings flagged.

Speakers can open a passwordless link to manage their talk, biography, photo and requested-task checklist. A published program can provide pages for talks and speakers, attendee itineraries and calendar files. Trackstage connects with Claude, ChatGPT and Codex, supports Airtable sync, and provides Google and Apple Calendar feeds. Its read API exposes talks, speakers and proposals as JSON for event websites.

Trackstage is MIT licensed and can be forked, rebranded or self-hosted. The listed Self-host plan is $0 forever and includes every feature; the Cloud plan is $0 while in beta, with unlimited events, submissions and speakers and no credit card required. Listed audiences include developer conferences, community meetups, company summits, academic symposia, hackathons, user groups, workshop series and unconferences.

Who it suits

Trackstage suits organizers running conferences, meetups, summits, symposia and other event formats who need to manage proposals, reviews, schedules and speaker communications. Its self-hosting and MIT license may suit teams that want to run and adapt the software on their own servers.

Limits

The Cloud plan is free while in beta. The Self-host plan is free forever and includes every feature, but runs on your own servers.

Getting started

1. Visit https://trackstage.app/.
2. Choose the Cloud plan, listed at $0 while in beta, or the $0 forever Self-host plan.
3. For self-hosting, run Trackstage on your own servers.
4. Use the form wizard to set questions, tracks and deadlines.
5. Invite reviewers to score talks and arrange accepted talks into rooms and times.

Verdict

Choose Trackstage if you want a free tool for handling submissions, reviews, speaker details and conference scheduling, with cloud and self-hosted options. Teams that need a hosted plan beyond the beta offer should weigh that against the free-forever self-hosted plan.