Toodledo
What Toodledo is
Toodledo brings task management, long notes, custom lists, structured outlines, and habit tracking together in one productivity system. Tasks can carry priorities, statuses, tags, contexts, start and due dates, reminders, and repeating schedules. Its Scheduler searches tasks and recommends which one to work on; the feature is included in Plus. Users can share tasks, lists, and outlines, reassign work, and follow collaborators’ progress. Toodledo connects with over 100 third-party apps and supports email task creation, calendar sync, IFTTT recipes, and browser plugins. It also provides an API, with version 3.0 identified as the latest supported version for new applications. Data can be imported and exported, including a full export at any time. Toodledo is available on the web, iOS, Android, and as a Chrome extension, with offline access on mobile. Its Free plan includes unlimited tasks and device sync. Paid plans start at $3.99 per month when billed annually; Plus costs $5.99 per month when billed annually. A Business option is described for teams or custom needs.
Who it suits
Toodledo’s Free plan is described as a starter version for personal use, so it suits individuals organizing tasks, notes, lists, outlines, and habits. Teams that need shared work, collaborator tracking, or a Business option for custom needs may also find a fit.
What it does well
- Tasks support priorities, statuses, tags, dates, reminders, and repeats.
- Share tasks, lists, and outlines, and reassign work.
- Sync calendars and connect with over 100 third-party apps.
- Import and export data, including a full export at any time.
- Mobile access includes offline use.
What to know first
- Free limits lists and outlines to 30 items each.
- Free allows 5 habits and keeps history for 1 week.
- The Scheduler is included in Plus.
Limits
The Free plan has unlimited tasks and device sync, but allows 30 items per list, 30 items per outline, 5 habits, and 1 week of history. Standard costs $3.99 a month when billed annually and allows 100 items per list, 100 per outline, 20 habits, and 1 year of history.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Unlimited tasks · up to 10 folders · 1 collaborator · 30 items per list and outline · 5 habits · 1 week history | Free |
| Standard | $3.99/mo when billed annually; $4.99 when billed monthly · Unlimited folders · up to 1 collaborator · subtasks · all app integrations · 100 items per list and outline · 20 habits · 1 year history | $3.99 a month |
| Plus | $5.99/mo when billed annually; $7.99 when billed monthly · 10GB file storage · up to 5 collaborators · full lists, outlines, and habits · full history | $5.99 a month |
| Business | Contact for team or custom needs · Pricing and plan limits not stated | On request |
As toodledo.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Toodledo website.
- Choose the Free plan for personal use or review the paid plans.
- Use Toodledo on the web, iOS, Android, or through the Chrome extension.
- Connect calendars or use email task creation, IFTTT recipes, and browser plugins as needed.
Verdict
Pick Toodledo if you want tasks, notes, lists, outlines, and habit tracking in one system, with sharing and broad integrations. Its Free plan has item, habit, and history limits; Plus adds the Scheduler and full lists, outlines, and history.
Questions
Is Toodledo free?
Yes. The Free plan costs nothing, billed monthly, and includes unlimited tasks and device sync.
What do the paid plans cost?
Standard is $3.99 a month when billed annually. Plus is $5.99 a month when billed annually. Business is described for team or custom needs, with no price listed.
Which platforms does Toodledo support?
It supports the web, iOS, Android, and a Chrome extension. Offline access is available on mobile.
Can I use Toodledo with other apps?
Yes. It works with over 100 third-party apps and supports email task creation, calendar sync, IFTTT recipes, and browser plugins.
Can I share work and export my data?
Users can share tasks, lists, and outlines, reassign tasks, and track collaborators’ progress. Data can be imported and exported, including a full export at any time.
Facts from Toodledo's own pages
- API
- The developer site identifies API version 3.0 as the latest supported version and says new applications should start there. · api.toodledo.com, 8 Oct 2026
- Calendar sync
- Yes · toodledo.com, 21 Sept 2026
- Collaboration
- Users can share tasks, lists, and outlines, reassign tasks, and track collaborators’ progress. · toodledo.com, 8 Oct 2026
- Data portability
- Toodledo says users can import and export data and export all their data at any time. · toodledo.com, 8 Oct 2026
- Free plan
- Yes · toodledo.com, 21 Sept 2026
- Free plan limits
- The Free plan includes unlimited tasks and device sync, but limits lists to 30 items, outlines to 30 items, habits to 5, and history to 1 week. · toodledo.com, 8 Oct 2026
- Integrations
- The platform page says Toodledo works with over 100 third-party apps and supports email task creation, calendar sync, IFTTT recipes, and browser plugins. · toodledo.com, 8 Oct 2026
- Intended users
- The Free plan is described as a starter version for personal use, and the site also describes team collaboration and a Business option for teams or custom needs. · toodledo.com, 8 Oct 2026
- Offline access
- mobile · toodledo.com, 21 Sept 2026
- Platforms
- Toodledo provides web access, native iOS and Android apps, and browser plugins for Chrome, Firefox, Safari, and Internet Explorer 9 or later. · toodledo.com, 8 Oct 2026
- Privacy policy date
- The privacy policy page states that it was last updated October 25, 2018. · toodledo.com, 8 Oct 2026
- Product
- Toodledo combines tasks, long notes, custom lists, structured outlines, and habit tracking in a productivity system. · toodledo.com, 8 Oct 2026
- Recurring tasks
- Yes · toodledo.com, 21 Sept 2026
- Scheduler
- The Scheduler searches tasks and recommends the most important task to work on, and the pricing page lists it in Plus. · toodledo.com, 8 Oct 2026
- Security and payments
- Its privacy policy says it uses encryption and password protection, and that payment information is handled by Stripe and PayPal under PCI data security standards. · toodledo.com, 8 Oct 2026
- Subtasks
- Yes · toodledo.com, 21 Sept 2026
- Support
- The Free plan includes Standard Support, while Plus includes Priority Support. · toodledo.com, 8 Oct 2026
- Supported platforms
- web,ios,android,chrome_extension · toodledo.com, 21 Sept 2026
- Task management
- Tasks can have priorities, statuses, tags, contexts, start and due dates, reminders, and repeating schedules. · toodledo.com, 8 Oct 2026
- Task reminders
- Yes · toodledo.com, 21 Sept 2026
Where Toodledo stands on Freedom251
- To-do list apps#15 of 150
- Task Management Software#37 of 59