Freedom251 › Nonprofit Program Management Software
TolaData
What TolaData is
TolaData is a platform for managing the impact of projects and portfolios, bringing data collection, consolidation, and analysis together. Teams can create custom forms, share them by link, collect responses on mobile devices, and have responses imported automatically. Impact tools include results frameworks, indicator management, project and activity planning, and indicator aggregation. Configurable dashboards can be shared with partners, funders, and stakeholders in real time. The platform supports API imports from Ona, KoboToolbox, and Google Drive, plus CSV imports from SurveyCTO, CommCare, Open Data Kit, and Excel. It can also combine results and financial data into validated IATI XML datasets for publication to the IATI Registry. TolaData is available on the web and through an API, and is based in Berlin. There is no free plan; the pricing note starts at €49/mo with a 30-day trial. Listed plans require a minimum 12-month billing period and exclude VAT. The maker describes the product for international development, research, and social enterprise organizations, with Lite aimed at individual consultants and small teams.
Who it suits
TolaData suits organizations in international development, research, and social enterprise that need to collect and manage project-impact data. Lite is positioned for individual consultants and small teams.
What it does well
- Custom forms collect responses for automatic import
- Dashboards can be shared in real time
- Supports API and CSV data imports
- Can prepare validated IATI XML datasets
What to know first
- No free plan
- Listed plans require a minimum 12-month term
- Prices exclude VAT
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Essential Plan | minimum 12 months, excl. VAT · 20 users · 10 workspaces · 20 dashboards | €499 a month |
| TolaData Lite | minimum 12 months, excl. VAT · 2 users · 1 workspace · 2 dashboards | €69 a month |
| Custom Plans | minimum 12 months, excl. VAT · at least 40 users · 25 workspaces · 40 dashboards | €899 a month |
As toladata.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Verdict
TolaData brings form collection, impact tracking, dashboards, and IATI reporting together for project and portfolio management. The plan limits, minimum commitment, and VAT exclusion are important to check when comparing options.
Facts from TolaData's own pages
- AI status
- The home page says AI capabilities are planned for release in Q4 2026. · toladata.com, 7 Oct 2026
- Custom plan limits
- Custom Plans include at least 40 users, 25 workspaces, and 40 dashboards; the pricing page says to contact TolaData for packages above 25 users in its other plan section. · toladata.com, 7 Oct 2026
- Dashboards
- Configurable dashboards can be shared with partners, funders, and stakeholders in real time, and the site names Power BI, Tableau, and Apache Superset as connections. · toladata.com, 7 Oct 2026
- Data management
- The platform supports data collection, consolidation, and analysis in one place. · toladata.com, 7 Oct 2026
- Form collection
- Users can create custom forms, share them by link, and collect responses on mobile devices that are automatically imported into TolaData. · toladata.com, 7 Oct 2026
- Founded
- 2018 · toladata.com, 28 Sept 2026
- Headquarters
- Berlin, Germany · toladata.com, 28 Sept 2026
- IATI reporting
- TolaData can combine results and financial data into validated IATI XML datasets and publish them to the IATI Registry. · toladata.com, 7 Oct 2026
- Impact tracking
- TolaData supports results frameworks, indicator management, project and activity planning, and indicator aggregation for program and portfolio management. · toladata.com, 7 Oct 2026
- Integrations
- The maker lists Ona, KoboToolbox, and Google Drive for direct API imports, and SurveyCTO, CommCare, Open Data Kit, and Excel for CSV imports. · toladata.com, 7 Oct 2026
- Intended users
- The site describes use by organizations in international development, research, and social enterprise, and positions Lite for individual consultants and small teams. · toladata.com, 7 Oct 2026
- Purpose
- TolaData is an end-to-end platform for portfolio and project impact management. · toladata.com, 7 Oct 2026
- Security
- The Essential Plan includes multi-factor authentication, while single sign-on is listed as an optional add-on for Custom Plans. · toladata.com, 7 Oct 2026
- Security documentation
- The Terms and Policies page links to downloads for a Data Processing Agreement, Data Privacy Policy, and Technical and Organisational Measures. · toladata.com, 7 Oct 2026
- Support
- Lite includes self-paced learning and email support; Essential includes customer support with live chat and a one-hour configuration call. · toladata.com, 7 Oct 2026