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TimeFlow
What TimeFlow is
TimeFlow is personal planning software that schedules tasks and habits into open gaps between meetings during working hours, then rearranges them when meetings change. It syncs two ways with Google Calendar and includes recurring time blocks, task management, and automatic scheduling. Projects can have deadlines, phases, templates, a kanban board, and separate working hours. A live timer records time against a task across devices. AutoScheduler MAX uses an LLM to suggest weekly placements and explain them; the regular scheduler can reorganize around approved anchors. The remote MCP server works with clients including Claude Code, Cursor, Claude Desktop, and Windsurf, but its access is limited to task management and listing projects and phases. TimeFlow can be opened in a phone browser and added to the home screen, with iOS and Android supported without an app-store download. It is in beta, and the site warns that data loss is possible. Beta is free until billing begins, then $5/month while subscribed; post-beta Standard is $10/month, or $96/year annually.
Who it suits
TimeFlow suits individuals who want their calendar to organize personal work rather than coordinate a team. It may be useful for people managing tasks, habits, and project schedules around meetings.
What it does well
- Reschedules tasks and habits when meetings change.
- Supports two-way Google Calendar sync.
- Projects include phases, templates, and kanban boards.
- Live task timer works across devices.
- Beta access is currently free.
What to know first
- Beta data loss is possible.
- MCP cannot access calendars, schedules, or habits.
- Mobile apps are not offered.
- Pricing rises to $10/month for post-beta Standard.
Limits
Beta access is billed free until billing rolls out; after that, the Beta plan is $5 per month while subscribed. The MCP connection is limited to managing tasks and listing projects and phases, excluding calendars, schedules, habits, time tracking and AutoScheduler settings.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Standard | After beta; beta subscribers keep the $5/month rate · All features · Priority email support | $10 a month |
| Beta | Free until billing rolls out; then $5/month, locked while subscribed · All features · No card needed during beta · Cancel anytime | $5 a month |
| Standard annual | Annual option at 1.0 launch; save 20% · All features · Priority email support | $96 a year |
As usetimeflow.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Getting started
- Open https://www.usetimeflow.com/ in a web browser
- Use the web experience on Android or iOS, or add it to your phone home screen
- Connect Google Calendar for two-way synchronization
- Choose the Beta plan while billing is free during beta
Verdict
TimeFlow combines calendar-aware scheduling with project planning and time tracking for individual use. Its beta warning matters if scheduling records are irreplaceable, and MCP access is narrower than the full product.
Questions
Does TimeFlow have a free plan?
Yes. The Beta plan is billed free until billing rolls out, with no card needed during beta.
How much does TimeFlow cost?
The Beta plan becomes $5 a month after billing begins. Standard is $10 a month, and Standard annual is $96 a year.
Which platforms does TimeFlow support?
It supports Android, iOS and the web. On phones, it can be opened in a browser and added to the home screen without an app-store download.
Can TimeFlow sync with Google Calendar?
Yes. It supports two-way Google Calendar synchronization.
What can the MCP integration do?
Compatible clients can manage tasks and list projects and phases. They cannot access calendar events, schedules, habits, time tracking or AutoScheduler settings.
Is TimeFlow suitable as the only scheduling record?
The service is in beta and warns that data loss is possible, so it should not be the sole record of irreplaceable scheduling.
Facts from TimeFlow's own pages
- AI data handling
- When the chat assistant or AutoScheduler MAX is used, the site says workspace snapshots are sent to the selected OpenAI or Anthropic model provider; task-title redaction is available for MAX. · usetimeflow.com, 9 Oct 2026
- AutoScheduler MAX
- AutoScheduler MAX uses an LLM to propose strategic weekly placements, explains its choices, and lets the regular scheduler reflow around approved anchors. · usetimeflow.com, 9 Oct 2026
- Beta limits
- TimeFlow is in beta, and its site cautions that data loss is possible and users should not rely on it as their only record of irreplaceable scheduling. · usetimeflow.com, 9 Oct 2026
- Data security
- The privacy policy says data is stored in Supabase Postgres with row-level security, daily backups retained for seven days, and US-region hosting through Vercel and Supabase. · usetimeflow.com, 9 Oct 2026
- Integrations
- TimeFlow supports two-way Google Calendar sync and a remote MCP server for clients including Claude Code, Cursor, Claude Desktop, and Windsurf. · usetimeflow.com, 9 Oct 2026
- MCP limits
- The MCP integration can manage tasks and list projects and phases, but cannot access calendar events, schedules, habits, time tracking, or AutoScheduler settings. · usetimeflow.com, 9 Oct 2026
- Mobile access
- TimeFlow can be opened in a phone browser and added to the home screen; the site says iOS and Android are supported without an app-store download. · usetimeflow.com, 9 Oct 2026
- Projects
- Projects can have deadlines, phases, templates, a kanban board, and their own working-hours schedule. · usetimeflow.com, 9 Oct 2026
- Support
- Beta users are offered a direct line to the maintainer for bugs and feature requests; the post-beta Standard plan lists priority email support. · usetimeflow.com, 9 Oct 2026
- Time tracking
- A live task timer logs time to the task, and the site says it works across devices. · usetimeflow.com, 9 Oct 2026
- What it does
- TimeFlow schedules tasks and habits into gaps between meetings during working hours, and rearranges them when meetings change. · usetimeflow.com, 9 Oct 2026
- Who it is for
- The site describes TimeFlow as personal planning software for people who want their calendar to plan work, rather than team scheduling software. · usetimeflow.com, 9 Oct 2026
Where TimeFlow stands on Freedom251
- Time Blocking Apps#18 of 31