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SysTools Office 365 Backup & Restore Tool
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What SysTools Office 365 Backup & Restore Tool is
SysTools Office 365 Backup & Restore Tool backs up Microsoft 365 mailbox data to local storage and restores data from PST files. It covers emails, contacts, calendars, and documents, with email, contact, and calendar backups saved in PST format for Outlook. The tool includes shared and in-place archive mailboxes. Users can select folders or filter mailbox data by date range, and delta backup saves only newly added mailbox data. Administrators can handle multiple mailboxes using a CSV file containing source account details. The product page says a single Office 365 user can back up and restore an account without admin credentials. It also says data is encrypted during storage and transfer and account credentials are not saved on SysTools’ or a third-party server. The free version allows backup and restore for up to two user accounts. A Full Version License — Backup & Restore costs $19, paid once per user-account license; backup and restore for the same user require separate licenses.
Who it suits
This tool suits Microsoft 365 users or administrators who need local mailbox backups, PST output, or restoration from PST files. Its CSV-based bulk operation is relevant to administrators managing multiple mailboxes.
What it does well
- Covers email, contacts, calendars, and documents
- Filters backups by date or folder
- Delta backup saves newly added data
- Supports shared and archive mailboxes
- Free version covers up to two accounts
What to know first
- Backup and restore use separate licenses for one user
- Full version costs $19, paid once
Limits
The free version supports backup and restore for up to two user accounts. The full version license is 19.00 USD once per user-account license; backup and restore for the same user consume separate licenses.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free Version | Backup and restore up to 2 user accounts | Free |
| Full Version License — Backup & Restore | One-time tool cost · User-account license · Backup and restore processes consume separate licenses | $19, paid once |
As systoolsgroup.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the product website.
- Choose the free version or the full version license.
- Install the tool on macOS or Windows.
- For a single account, use the individual-account option described on the product page; admin credentials are not required for that flow.
- For multiple mailboxes, provide a CSV file containing source account details.
- Select folders or a date range if needed, then save supported email, contact, and calendar data in PST format.
Verdict
The tool offers mailbox backup and PST restoration with selective and delta backup options. Check the separate-license requirement for backup and restore when calculating the license needed for a user account.
Questions
Is there a free version?
Yes. The free version allows backup and restore of up to two user accounts.
What does the full version cost?
The Full Version License — Backup & Restore costs 19.00 USD once per user-account license. Backup and restore for the same user require two separate licenses.
Which operating systems are listed?
The listed platforms are macOS and Windows.
What mailbox data can it back up?
It supports emails, contacts, calendars, and documents. Email, contact, and calendar backups are saved in PST format for Outlook.
Can it process shared mailboxes or multiple accounts?
It supports shared mailboxes and in-place archive mailboxes. Administrators can back up multiple mailboxes using a CSV file with source account details.
Who makes the tool?
SysTools Software Pvt. Ltd. says it was established in 2007 and lists its address in Dwarka, Delhi, India. It also cites ISO 9001:2015 and ISO 27001:2013 certifications.
Facts from SysTools Office 365 Backup & Restore Tool's own pages
- Additional Windows requirements
- The product page specifies .NET Framework 4.6 or later and a current Microsoft Visual C++ Redistributable. · systoolsgroup.com, 21 Oct 2026
- API and SDKs
- The product page links to guides and documentation but does not describe a public API or SDK. · systoolsgroup.com, 21 Oct 2026
- Batch backup
- Administrators can submit a CSV of source mailbox IDs to back up multiple users in one run. · systoolsgroup.com, 21 Oct 2026
- Bulk operation
- Admins can back up multiple mailboxes using a CSV file containing source account details. · systoolsgroup.com, 8 Oct 2026
- Company
- SysTools Software Pvt. Ltd. says it was established in 2007 and lists its address in Dwarka, Delhi, India. · systoolsgroup.com, 8 Oct 2026
- Company certifications
- SysTools says its ISO 9001:2015 and ISO 27001:2013 certifications reflect its quality and compliance commitments. · systoolsgroup.com, 8 Oct 2026
- Company founding
- Crunchbase lists SysTools as founded in 2007. · crunchbase.com, 21 Oct 2026
- Company headquarters
- Crunchbase lists Springville, Utah, United States, while LinkedIn identifies SysTools with Pune, Maharashtra; the sources differ. · crunchbase.com, 21 Oct 2026
- Company legal name
- Crunchbase identifies the legal name as SysTools Software Pvt. Ltd. · crunchbase.com, 21 Oct 2026
- Company ownership and funding
- Crunchbase describes SysTools as private and for-profit, and the opened profile does not state a funding amount. · crunchbase.com, 21 Oct 2026
- Company size
- Crunchbase lists 101–250 employees and LinkedIn shows 141 employees on its company profile. · crunchbase.com, 21 Oct 2026
- Current vendor version
- The product page lists version 7.7.0 for Windows and Mac, released in February 2026. · systoolsgroup.com, 21 Oct 2026
- Data types
- It supports backup of emails, contacts, calendars, and documents. · systoolsgroup.com, 8 Oct 2026
- Delta backup
- The vendor lists delta backup, which saves newly added mailbox data on later backup runs. · systoolsgroup.com, 21 Oct 2026
- Documentation
- The vendor links Windows and Mac guides, documentation, installation instructions, uninstallation instructions, and EULAs from the product page. · systoolsgroup.com, 21 Oct 2026
- Founded
- 2007 · systoolsgroup.com, 28 Sept 2026
- Free version limit
- The free version allows backup and restore of up to two user accounts. · systoolsgroup.com, 8 Oct 2026
- Headquarters
- New Delhi, India · systoolsgroup.com, 28 Sept 2026
- Individual accounts
- The page says a single Office 365 user can back up and restore an account without admin credentials. · systoolsgroup.com, 8 Oct 2026
- In-place archive
- The product can back up in-place archive mailboxes while retaining their folder hierarchy. · systoolsgroup.com, 21 Oct 2026
- Integrations
- The product page describes Microsoft 365 as its source and destination ecosystem and does not list other application integrations. · systoolsgroup.com, 21 Oct 2026
- License and source availability
- The EULA describes proprietary copyrighted software, restricts reverse engineering and redistribution, and grants a non-exclusive license; the product is not presented as open source. · systoolsgroup.com, 21 Oct 2026
- License limit
- The purchase page states that backup and restore for the same user require two separate licenses. · systoolsgroup.com, 8 Oct 2026
- Limit: Initial loading time
- A G2 reviewer says the first mailbox load can be slow. · g2.com, 21 Oct 2026
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