Stoodio

Overview

Stoodio connects self-booking, scheduling, project tracking, client records, and studio finances in one workflow. Clients can use a public booking portal, while project status updates track shoots, editing, and delivery. Keeping client, contract, and project details together should help solo operators maintain continuity from booking to completed work.

A studio calendar and automatic reminders support scheduling, while finance and expense tracking, payment tracking, and professional invoices cover routine administration. The breadth is useful for a small operation seeking one place for client and project management. The key limitation is that team roles and equipment management are paid separately, so the free plan is less complete for collaborative studios or those coordinating rentals.

Key features

Bookings and scheduling

Clients can self-book through a public portal, and the free plan includes unlimited bookings. That removes a booking quota for solo creators handling a busy calendar. Calendar availability, schedule management, and automatic reminders address the practical work of keeping sessions organized, while a client portal gives clients a route into the booking workflow.

Projects and client records

Project status updates follow shoots through editing and delivery. The CRM brings client, contract, and project details together, which is useful when work spans multiple stages. Stoodio also supports workflow automation, though the specific automated actions are not described.

Studio finances

Finance and expense tracking, payment tracking, and professional invoices make the product more than a booking calendar. These tools suit creators who want to keep routine financial administration alongside client and project records.

Privacy and data

Payments are processed through Paymongo, and Stoodio says it does not store full card details on its servers. Data is encrypted in transit and at rest and stored on Supabase/PostgreSQL infrastructure. Users own uploaded data and can access, export, or request deletion of it; Stoodio says it does not sell, rent, or trade that data for marketing. Questions and data requests can be sent to [email protected].

Pricing

Stoodio uses a freemium model. The Free plan costs 0.00 USD per free and includes unlimited bookings, client and project CRM, finance and expense tracking, a public booking portal, monthly wrapped, calendar availability, payment tracking, and schedule management. For solo creators, that is an unusually broad starting toolkit: the main trade-off is that team collaboration and gear management are not included.

Team Collab Unlock costs 99.00 PHP per once, billed one-time, and adds team roles and booking coordination. It is the relevant upgrade for studios that need shared booking work rather than a solo workflow. Gears Unlock also costs 99.00 PHP per once, billed one-time, and adds equipment organization, rental and availability tracking, and serial numbers. Studios that do not coordinate equipment rentals have less reason to buy it.

The terms say subscriptions may be billed monthly or annually and that tokens do not expire; the pricing page presents these two add-ons as one-time purchases. The free plan has no booking cap, while the paid add-ons target specific needs rather than expanding a tiered subscription feature set.

Platforms

Stoodio is listed for Android, iOS, macOS, web, and Windows. It is a Progressive Web App installable on iOS and Android, with installation instructions for macOS Chrome and Windows Edge. That offers mobile and desktop access without limiting the product to a single operating system.

Who it's for

Stoodio is a good fit for solo photographers and videographers who want unlimited free bookings, a client and project CRM, and basic financial administration in the same service. Small studios that need booking coordination can add team roles, while equipment-focused businesses can add rental and availability tracking. It is less compelling for buyers who need either capability included in the base plan.

Pros and cons

• Pro: Unlimited bookings and a public booking portal on the free plan suit solo creators who want clients to arrange sessions directly.
• Pro: Project status updates, a CRM, scheduling, invoices, and payment tracking cover multiple stages of studio work in one product.
• Pro: Data access, export, and deletion rights give users options for managing their uploaded information.
• Con: Team roles and booking coordination require a separate one-time purchase, so collaboration is not part of the free core.
• Con: Equipment organization and rental tracking also cost extra, which matters for studios that manage shared or rentable gear.

Alternatives

PhotoCRM is worth considering for creators who prefer a free plan with a stated 20GB storage allowance and a 2% platform fee on client payments. Its core features are included, but Stoodio instead highlights unlimited bookings and built-in finance and expense tracking.

Pixieset Studio Manager may suit users whose priorities are unlimited invoices, basic booking and scheduling, and online payments on a free plan. Its free plan caps contracts at three, quotes or questionnaires at three, and active session types at one; Stoodio's free plan instead emphasizes unlimited bookings and project tracking through delivery.

Sign&Shoot is an alternative for users who want a free trial and are comfortable with a free plan limited to two bookings per month, one service listing, and a 3% platform fee on payments.

KudosCRM is a free-plan alternative with up to three users, 1,000 contacts, one pipeline, tasks, activities, and one email inbox.

17hats is a paid alternative with a free trial and a 60.00 USD per month subscription that includes all features.

Captura is another option for buyers considering web-based software.

Check Cherry is a paid alternative with a free trial; its Standard plan costs 29.00 USD per month and includes 30 upcoming bookings, two admin accounts, two brands, and unlimited staff accounts.

Studio Ninja is a paid alternative with a free trial; its Starter plan costs 16.00 USD per month and includes one brand, one user, one contact form, and five active jobs.

For more options, see Photography Studio Management Software.

Verdict

Choose Stoodio if you are a solo photographer or videographer who wants unlimited free bookings alongside client records, project tracking, and basic studio finances. Its strongest advantage is the breadth of that free workflow. Look elsewhere if your studio needs team coordination or equipment management included rather than as separate purchases.