SmartRoom

What SmartRoom is

SmartRoom is a cloud-based virtual data room for secure file sharing and collaboration, including M&A due diligence. It is aimed at M&A, asset-backed securities, private equity, legal and compliance, and restructuring work. Files can enter through SmartDrive desktop work, SmartMail email uploads, ZIP uploads, or Box imports. Administrators can restrict viewing, printing, saving, or modifying individual documents, and SmartLock can revoke access after download. The room includes a due-diligence Q&A workspace and Microsoft Office document creation, editing, and collaboration. Listed connections include Box, Office 365, Salesforce, DealCloud, and DocuSign for NDAs and electronic signatures. SmartRoom says its VDR is hosted on Microsoft Azure, encrypts data, and uses network segmentation, firewalls, vulnerability scans, and periodic penetration tests. It states a 15-minute recovery point objective for a full disaster scenario. Mobile apps are available for iOS and Android, alongside web access. Support is advertised 24/7/365 with a dedicated project manager. Pricing starts at 1,000 USD per transaction or 10,000 USD per year, with qualification required for those offers.

Who it suits

SmartRoom suits transaction teams handling due diligence, secure document sharing, and controlled collaboration. Its stated target uses include M&A, private equity, legal and compliance, and restructuring.

Limits

The listed per-transaction plan costs 1,000.00 USD once, and the annual plan costs $10,000 a year; both offers require the firm to qualify. No free plan is listed.

Getting started

1. Open the SmartRoom website
2. Select a per-transaction or annual arrangement if your firm qualifies
3. Create the virtual data room
4. Upload files through SmartDrive, SmartMail, ZIP, or Box import
5. Set document permissions and invite users
6. Configure Q&A, Office collaboration, or DocuSign workflows
7. Use the web, iOS, or Android app to manage the room

Verdict

SmartRoom centers on controlled document access, transaction collaboration, and due-diligence workflows. Its mobile apps, integrations, security measures, and support are paired with paid offers that require qualification.