Simply Camps

Simply Camps is an operations platform for day camps, overnight camps, and seasonal programs, aimed at the directors and registrars who manage enrollment and camp-day logistics. It is a strong fit when one system for registration, records, rosters, attendance, and family communication is worth a recurring fee; smaller programs focused only on taking registrations may find more than they need.

Overview

Families can register by session, week, or program, with capacity limits, waitlists, and sibling registrations handled within the system. Camper records link families and guardians to emergency contacts, health forms, waivers, and permissions. This connected structure is useful for camps that need information to carry from enrollment into daily operations, rather than maintaining separate records and rosters.

Session rosters, cabin or group assignments, and daily attendance draw on shared live data. Camps can use a hosted Simply Camps website or embed registration, calendars, and forms into an existing site. Online registration, payment processing, and a parent portal are supported.

Key features

Enrollment and daily operations

Capacity limits and waitlists help manage sessions as they fill, while sibling registration accommodates families enrolling more than one child. Shared roster and attendance data connects those registrations to group assignments and daily check-in. That breadth suits camps coordinating both the enrollment process and what happens after campers arrive.

Integrations, security, and support

Integration options include managed syncs, light connectors, webhooks, developer API access, and registered apps. Setup services can connect accounting, email, payment tools, or an existing registration platform, which may help camps with established workflows but adds an implementation consideration. The maker also lists AWS-backed hosting, role and data permissions, and Simply Login with multi-factor authentication.

Self-serve setup is available, with paid data conversion and implementation, training, and ongoing support from the platform's maker.

Pricing

Simply Camps offers a free plan and paid plans sized by unique campers enrolled for the current or upcoming season. Parents, guardians, emergency contacts, and staff do not count toward the tier, and archived records stop counting. That makes the cap more relevant to active enrollment than to the number of family or staff accounts: every paid tier includes unlimited users.

The free plan avoids a subscription but charges a 2% platform fee on payments. Paid teams pay 1% unless verified as tax-exempt, in which case the platform fee is 0%; processor rates also apply, and payment features are opt-in. Paid subscriptions start at $99/month, with higher enrollment caps at $199/month and $349/month. Above 1,500 campers, pricing is custom. The 30-day full-product trial has no credit card requirement or feature gates, giving camps a way to evaluate the product before choosing a tier.

Optional charges can change the total: recurring billing costs $25/month, SMS phone numbers cost $10/month plus $0.02 per segment, and each additional published website costs $39/month. The first published website is included in the paid tiers.

Platforms

Simply Camps supports Android, iOS, web, and API access. The combination covers mobile and browser use as well as developer integration, making it a fit for camps that need to connect the platform to other systems.

Who it's for

Camp directors and registrars at day camps, overnight camps, and seasonal programs are the clearest fit, particularly when they need enrollment limits, linked camper and family records, group rosters, attendance, and family-facing communication in one system. A camp with few enrolled participants may prefer to weigh the free tier and its payment fee against the paid plans; a larger operation can use camper-based tiers without paying by staff or guardian seat.

Pros and cons

• Connected enrollment and operations: Registration, records, group assignments, and attendance share data, reducing the need to treat those workflows as separate systems.
• Unlimited users on paid tiers: Staff, parents, and guardians do not count against the camper cap, so broader access does not itself push a camp into a higher plan.
• Flexible website options: Camps can use a hosted site or embed forms and calendars into an existing one; paid plans include the first published website.
• Costs extend beyond the subscription: Payment platform fees apply alongside processor rates, and recurring billing, SMS, or additional websites carry separate charges.
• Enrollment caps shape paid pricing: The $99/month tier covers up to 250 campers, with higher monthly charges for larger cohorts and custom pricing above 1,500.

Alternatives

eCamp is worth considering for a camp that wants a free, open-source option: its eCamp v3 plan is free, and the project is public under the GNU Affero General Public License v3.0. It supports Android, iOS, Linux, web, and Windows, unlike Simply Camps' listed platform set.

SixSevenBall Camp Management may suit a coach running a small team rather than a camp operation: its free plan covers one team, up to 12 players, three saved plays, and a sample drill pack, while Pro Coach costs $29.00 per month for up to five teams and 100 players.

Camp Network is an alternative for pay-as-you-go registration, with a free Standard plan and a transaction charge of about 3.95% plus 30 cents, typically paid by the participant.

nextRec is another paid option for Android, API, iOS, and web.

ACTIVE Camp & Class Manager is a paid Android, API, iOS, and web alternative with pricing available from an account manager.

AMES may be a fit for organizations considering a transaction-fee model: it has a free plan and a standard starting rate of 1.25% per successful payment collected through AMES.

Arly offers a custom-quote Learning Experience plan with enrichment curriculum, a resource library, professional development, dashboards, analytics and reporting, and surveys.

CampOrganizer uses usage-based pricing, including €0.25 per participant per event or €1.00 per participant per day, with no fixed monthly subscription.

Browse the Camp Management Software directory for more options.

Verdict

Choose Simply Camps if your camp needs a shared system that connects family registration and camper records to rosters and attendance, and its camper-count pricing matches your enrollment. Its unlimited-user paid tiers and 30-day full-product trial are practical advantages. Look elsewhere if you need only a basic registration tool or if the monthly subscription, payment fees, and optional add-ons outweigh the value of managing camp operations together.