SeatPlanning is a web application for designing seating charts and floor plans, then collecting and managing event RSVPs. Its drag-and-drop editor supports tables, seats, rooms, areas, walls, text labels, icons, and images. Guest lists can be imported from .xlsx files by selecting a worksheet and mapping columns to guest fields or custom questions. Guests can respond through a public link or QR code, and QR tickets can be scanned at the event entrance. An AI floor-plan importer accepts a venue photo or PDF and detects layout elements for review before saving them to a chart. The free builder needs no account and stores creations in browser local storage. The Free plan allows one project, 40 seats, five tables, and 80 elements; PDF export is watermarked and Excel export is unavailable. Event Pass costs 29.00 USD per once, billed 90 days, for premium features on one chart. Monthly Premium costs 39.00 USD per month, and Professional costs 89.00 USD per month. The app runs in English, German, French, Spanish, and Romanian.
Who it is for
SeatPlanning suits people organizing weddings, conferences, company dinners, school events, or similar gatherings. It supports guest-list imports, RSVP collection, floor-plan layout, and check-in by QR ticket.
What is good
- Free builder works without an account.
- Imports guest lists from .xlsx files.
- Guests can RSVP by link or QR code.
- AI importer accepts a venue photo or PDF.
- Supports QR-ticket scanning at the entrance.
What to know first
- Free plan allows one project.
- Free plan is limited to 40 seats per project.
- Free PDF exports are watermarked.
- Excel export is unavailable on the free plan.
Verdict
SeatPlanning brings floor-plan design, guest responses, and entrance check-in into one web application. The free plan has clear project and export limits; paid options include a single-event pass and monthly plans.
SeatPlanning plans and pricing
All plansCompared on event diagramming software
- Free plan
- Yes
- Seating plans
- Yes
- Floor-plan import
- Yes
- Guest-list import
- Yes
- Guest capacity
- 500 guests
- 3D view
- No
- Team collaboration
- real-time
