SeatPlanning

Free plan Web

What SeatPlanning is

SeatPlanning is a web application for designing seating charts and floor plans, then collecting and managing event RSVPs. Its drag-and-drop editor supports tables, seats, rooms, areas, walls, text labels, icons, and images. Guest lists can be imported from .xlsx files by selecting a worksheet and mapping columns to guest fields or custom questions. Guests can respond through a public link or QR code, and QR tickets can be scanned at the event entrance. An AI floor-plan importer accepts a venue photo or PDF and detects layout elements for review before saving them to a chart. The free builder needs no account and stores creations in browser local storage. The Free plan allows one project, 40 seats, five tables, and 80 elements; PDF export is watermarked and Excel export is unavailable. Event Pass costs $29, paid once, billed 90 days, for premium features on one chart. Monthly Premium costs $39 a month, and Professional costs $89 a month. The app runs in English, German, French, Spanish, and Romanian.

Who it suits

SeatPlanning suits people organizing weddings, conferences, company dinners, school events, or similar gatherings. It supports guest-list imports, RSVP collection, floor-plan layout, and check-in by QR ticket.

What it does well

Free builder works without an account.
Imports guest lists from .xlsx files.
Guests can RSVP by link or QR code.
AI importer accepts a venue photo or PDF.
Supports QR-ticket scanning at the entrance.

What to know first

Free plan allows one project.
Free plan is limited to 40 seats per project.
Free PDF exports are watermarked.
Excel export is unavailable on the free plan.

Limits

The Free plan allows one project, 40 seats per project, five tables, and 80 elements. Its PDF exports are watermarked, Excel export is unavailable, and it includes one AI floor-plan import preview.

Plans

Plan	Billed and limits	Price
Free	1 project · 40 seats/project · 5 tables · 80 elements · watermarked PDF export · 1 AI floor-plan import preview	Free
Event Pass	90 days · one event · every premium feature on one chart	$29, paid once
Premium	monthly · unlimited projects · 1,000 seats/project · 80 tables · 1,500 elements · 3 collaborators · 2,000 email invitations/month · 3 AI floor-plan imports/month	$39 a month
Professional	monthly · unlimited projects · unlimited seats/tables · 5,000 elements · unlimited collaborators · 5,000 email invitations/month · 10 AI floor-plan imports/month · priority support	$89 a month

As seatplanning.com lists them, read 1 Oct 2026. The maker's own page has the final word.

Getting started

Open SeatPlanning in a web browser.
Start with the free builder without creating an account, or choose a listed plan.
Create a seating chart or floor plan with the drag-and-drop editor.
Import an .xlsx guest list and map its columns to guest fields or custom questions.
Share a public link or QR code so guests can respond.
Issue QR tickets and scan them at the event entrance.

Verdict

SeatPlanning brings floor-plan design, guest responses, and entrance check-in into one web application. The free plan has clear project and export limits; paid options include a single-event pass and monthly plans.

Questions

What is SeatPlanning used for?

It creates seating charts and floor plans and collects and manages event RSVPs. Listed uses include weddings, conferences, company dinners, school events, and a chess tournament.

What does the Free plan include?

The Free plan costs nothing and allows one project, 40 seats per project, five tables, and 80 elements. It includes watermarked PDF export and one AI floor-plan import preview.

How much do the paid plans cost?

Event Pass costs $29, paid once, billed 90 days. Premium costs $39 a month, and Professional costs $89 a month.

Can guests RSVP online?

Yes. Guests can use a public link or QR code to find their name, confirm or decline attendance, and answer custom questions.

Can I import an existing guest list or floor plan?

Yes. SeatPlanning accepts .xlsx guest lists and can import a venue photo or PDF for AI detection of floor-plan elements.

Which languages and platform does SeatPlanning support?

It is a web application available in English, German, French, Spanish, and Romanian.

Facts from SeatPlanning's own pages

AI floor-plan import: The AI importer accepts a venue photo or PDF and detects tables, rooms, areas, features and walls for review before saving to a chart. · seatplanning.com, 1 Oct 2026
Canvas editor: The editor supports round and rectangular tables, seats, rooms, areas, walls, text labels, icons and images with drag-and-drop placement. · seatplanning.com, 1 Oct 2026
Excel import: Users can upload .xlsx files, choose a worksheet and map columns to guest fields and custom questions. · seatplanning.com, 1 Oct 2026
Exports: Paid plans and an Event Pass provide clean PDF and Excel exports, while free PDF exports are watermarked and Excel export is unavailable. · seatplanning.com, 1 Oct 2026
Free builder: The free seating-chart tool can be used without an account, storing creations in the browser's local storage. · seatplanning.com, 1 Oct 2026
Integrations: The service uses Stripe for payment and subscription processing, Resend for transactional and lifecycle email delivery, and Anthropic for AI-assisted support replies. · seatplanning.com, 1 Oct 2026
Languages: The app runs in English, German, French, Spanish and Romanian. · seatplanning.com, 1 Oct 2026
Privacy compliance: SeatPlanning says its privacy policy is based on the EU General Data Protection Regulation and offers a Data Processing Agreement for guest data. · seatplanning.com, 1 Oct 2026
Product: SeatPlanning is a web application for creating seating charts and floor plans and collecting and managing event RSVPs. · seatplanning.com, 1 Oct 2026
QR check-in: SeatPlanning can issue guests QR tickets and scan them at the event entrance. · seatplanning.com, 1 Oct 2026
RSVPs: Guests can use a public link or QR code to find their name, confirm or decline attendance and answer custom questions. · seatplanning.com, 1 Oct 2026
Security: The privacy policy states that SeatPlanning uses encryption in transit, row-level security on every database table, scoped file access rules, rate limiting and webhook signature verification. · seatplanning.com, 1 Oct 2026
Support: Support messages reach the two people who build SeatPlanning, with replies usually within one business day; live chat and email are available. · seatplanning.com, 1 Oct 2026
Use cases: The maker says people use SeatPlanning for weddings, conferences, company dinners, school events and a chess tournament. · seatplanning.com, 1 Oct 2026

Where SeatPlanning stands on Freedom251

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