Freedom251 › Project Management Software
Projectopia
by Projectopia
What Projectopia is
Projectopia is a project management plugin for WordPress that keeps information on the user’s own website. It brings client management, projects, quotes and estimates, invoices, tasks, team members, and support tickets into one system. A client portal lets clients see quotes, invoices, projects, tasks, support tickets, project details, and dashboard alerts. Project work can include milestones, subtasks, messages, files, progress bars, and financial information. The plugin supports time tracking and guest access. Invoice tools list Stripe and PayPal payments, partial payments, and recurring invoices, with WooCommerce, PayPal, Stripe, 2Checkout, and Twilio integrations or add-ons. Reporting can be viewed and exported as PDF, CSV, Excel, print output, or copied. Role-based permissions and client access logs are listed. Projectopia is downloadable for free, but annual licenses add listed features. Plans are $149.00, $199.00, or $299.00 per year for one, five, or twenty-five sites.
Who it suits
It suits freelancers, small businesses, and agencies with 10 or more people using WordPress. It is also designed for teams that need client portals, billing, project tracking, and support tickets.
What it does well
- Client portal covers projects, invoices, and support tickets
- Projects support milestones, subtasks, files, and financials
- Stripe and PayPal invoice payments are listed
- Reports export to PDF, CSV, and Excel
- Role-based permissions and access logs are included
What to know first
- Requires a WordPress website
- No free trial is provided
- Customers cannot install it on client sites
- Annual site licenses are required for listed plans
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Single Site License | $149/yr (shown with $340) · Single Site License · Subscriptions, Reporting, 2Checkout, Suppliers & Expenses, Bug Tracker, Roles & Permissions, Twilio, Support Tickets, Custom Fields, and Time Entries add-ons | $149 a year |
| 5-Sites License | $199/yr (shown with $807) · 5-Sites License · Subscriptions, Reporting, 2Checkout, Suppliers & Expenses, Bug Tracker, Roles & Permissions, Twilio, Support Tickets, Custom Fields, and Time Entries add-ons | $199 a year |
| 25-Sites License | $299/yr (shown with $1306) · 25-Sites License · Subscriptions, Reporting, 2Checkout, Suppliers & Expenses, Bug Tracker, Roles & Permissions, Twilio, Support Tickets, Custom Fields, and Time Entries add-ons | $299 a year |
As projectopia.io lists them, read 12 Oct 2026. The maker's own page has the final word.
Verdict
Projectopia combines WordPress-based project management with client access, invoicing, reporting, and support workflows. Check the WordPress and client-site restrictions before choosing a license.
Facts from Projectopia's own pages
- Client portal
- Clients can view quotes, invoices, projects, tasks, support tickets, project details, and dashboard alerts. · projectopia.io, 12 Oct 2026
- Client-site restriction
- The FAQ says customers cannot use Projectopia on client sites, though clients can be added to use it and track project progress. · projectopia.io, 12 Oct 2026
- Core workflow
- It supports client management, projects, quotes and estimates, invoices, tasks, team members, and support tickets. · projectopia.io, 12 Oct 2026
- Free download
- The download page says the plugin can be downloaded for free. · projectopia.io, 12 Oct 2026
- Free plan
- No · projectopia.io, 20 Sept 2026
- Guest access
- Yes · projectopia.io, 20 Sept 2026
- Headquarters
- Boston, Massachusetts, United States · projectopia.io, 28 Sept 2026
- Integrations
- The maker lists WooCommerce, PayPal, Stripe, 2Checkout, and Twilio add-ons or payment integrations. · projectopia.io, 12 Oct 2026
- Intended users
- The FAQ names individual freelancers, small businesses, and agencies with 10 or more people as intended users. · projectopia.io, 12 Oct 2026
- Maker
- The about section identifies Aralia Ventures as Projectopia's owner. · projectopia.io, 12 Oct 2026
- Payments
- The feature page lists Stripe and PayPal invoice payments, partial invoice payments, and recurring invoices. · projectopia.io, 12 Oct 2026
- Product
- Projectopia is a project management plugin for WordPress, with information stored on the user's own website. · projectopia.io, 12 Oct 2026
- Project tools
- Projects can include milestones, tasks, subtasks, messages, files, progress bars, and project financials. · projectopia.io, 12 Oct 2026
- Reporting
- The Reporting add-on can display reports and export them as PDF, CSV, Excel, print, or copy. · projectopia.io, 12 Oct 2026
- Security and access
- The feature page lists role-based team permissions and client access activity logs. · projectopia.io, 12 Oct 2026
- Support
- The terms state that a purchase includes six months of support, with an option to extend support up to 12 months. · projectopia.io, 12 Oct 2026
- Time tracking
- Yes · projectopia.io, 20 Sept 2026
- Trial
- The terms say the maker does not provide a trial, but offers a demo section for trying the product. · projectopia.io, 12 Oct 2026
- WordPress requirement
- The FAQ says using Projectopia requires a website that runs on WordPress. · projectopia.io, 12 Oct 2026
Where Projectopia stands on Freedom251
- Project Management Software#89 of 188
- Project management tools#107 of 196