Freedom251 › Pool Service Software
Pool Office Manager
What Pool Office Manager is
Pool Office Manager is software for seasonal pool service and repair businesses, combining scheduling, chemicals, inventory, quotes, contracts, invoicing and reporting. It handles recurring and one-off jobs, weather delays, technician status and route optimization. The iOS and Android mobile app syncs job details with the office and includes a chemistry calculator that works from entered readings. Inventory tracking covers chemicals and parts stored by warehouse or vehicle, with barcode scanning. GPS features include live tracking, historical location records and map-based appointment views. For billing, the software creates one-off, recurring and bulk invoices, supports custom chemical billing and offers two-way QuickBooks synchronization. CRM tools cover text and email quotes, digital signatures, automatic contract storage, and conversion from quote to job to invoice. Pool Office Manager also offers customizable service reports, job-cost and service-time analysis, and an API for data exchange with accounting and business systems. Pricing starts at $125/mo, and a 30-day trial is available. Additional users cost $25 a month, and the optional QuickBooks Online integration is $25 a month. The terms list a $10.00 monthly texting fee plus $0.02 per SMS message or picture sent through the application.
Who it suits
Pool Office Manager suits seasonal pool service and repair companies that coordinate field technicians, chemical use, inventory and customer billing. Its mobile app supports office-to-technician job detail syncing.
What it does well
- Handles recurring and one-off service jobs
- Mobile app includes a chemistry calculator
- Tracks parts and chemicals by warehouse or vehicle
- Offers live GPS tracking and historical location records
- Supports bulk invoicing and two-way QuickBooks sync
What to know first
- Starts at $125/mo
- No free plan; a 30-day trial is offered
- Texting costs $10.00 monthly plus $0.02 per message or picture
- Optional QuickBooks Online integration costs $25 a month
Limits
There is no free plan. The First user plan is $125 /mo and includes one first user; additional users cost $25 /mo each, and the QuickBooks Online integration is an optional $25/mo add-on. Texting costs $10.00 per month plus $0.02 per SMS message or picture sent through the application.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| First user | $125 /mo · first user · month-to-month · unlimited customers, jobs and pictures | $125 a month |
| Additional user | $25 /mo · per additional user · seasonal users can be deactivated | $25 a month |
| QuickBooks Online integration | +$25/mo · optional integration add-on | $25 a month |
As poolofficemanager.com lists them, read 1 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Pool Office Manager website.
- Start the 30-day trial.
- Choose the First user plan at $125 /mo.
- Use the web platform or the iOS or Android mobile app.
Verdict
Pool Office Manager brings scheduling, field operations, inventory and billing tools together for pool service businesses. The starting price is $125/mo, with additional charges listed for users, the QuickBooks Online add-on and texting.
Questions
How much does Pool Office Manager cost?
The First user plan is $125 /mo, month-to-month. Additional users cost $25 /mo each, and the QuickBooks Online integration is an optional $25/mo add-on.
Is there a free plan or trial?
There is no free plan. POM offers a 30-day trial.
Which platforms does POM support?
POM supports web, iOS and Android. Its mobile app is available on phones and tablets.
Does POM integrate with QuickBooks?
The listed integrations include QuickBooks Online and QuickBooks Desktop. Two-way QuickBooks synchronization is supported; the QuickBooks Online integration is listed as a $25/mo add-on.
Does POM provide an API?
Yes. Its API supports data exchange with third-party accounting and business systems.
What does texting cost?
The terms list a $10.00 monthly texting fee plus $0.02 per SMS message or picture sent through the application.
Facts from Pool Office Manager's own pages
- Availability
- The terms state that hosted services are intended to be available at least 99.0% of the time per calendar month, subject to listed exceptions. · poolofficemanager.com, 1 Oct 2026
- Chemical calculator
- The mobile tools include an integrated chemistry calculator that calculates dosing from entered readings. · poolofficemanager.com, 1 Oct 2026
- CRM
- CRM capabilities include text and email quotes, instant digital signatures, automatic contract storage and quote-to-job-to-invoice conversion. · poolofficemanager.com, 1 Oct 2026
- Founded
- 2014 · poolofficemanager.com, 28 Sept 2026
- GPS
- The product provides live GPS tracking, historical location records and map-based appointment views. · poolofficemanager.com, 1 Oct 2026
- Headquarters
- 4179 Lyman Dr, Columbus, OH 43026, United States · poolofficemanager.com, 28 Sept 2026
- Integrations
- The site lists QuickBooks Online, QuickBooks Desktop and Stripe integrations. · poolofficemanager.com, 1 Oct 2026
- Inventory
- Inventory features track chemicals and parts by warehouse or vehicle and include integrated barcode scanning. · poolofficemanager.com, 1 Oct 2026
- Invoicing
- POM creates one-off, recurring and bulk invoices and supports QuickBooks two-way synchronization and custom chemical billing. · poolofficemanager.com, 1 Oct 2026
- Messaging fees
- The terms list a $10.00 monthly texting fee plus $0.02 per SMS message or picture sent through the application. · poolofficemanager.com, 1 Oct 2026
- Mobile app
- POM provides a mobile app for iOS and Android, accessible by phone and tablet, with job details synchronized to the office. · poolofficemanager.com, 1 Oct 2026
- Purpose
- Pool Office Manager is software for seasonal pool service and repair companies that combines scheduling, chemicals, inventory, quotes, contracts, invoicing and reporting. · poolofficemanager.com, 1 Oct 2026
- Reporting and API
- POM offers customizable service reports, job-cost and service-time analysis, plus an API for data exchange with third-party accounting and business systems. · poolofficemanager.com, 1 Oct 2026
- Scheduling
- The platform supports recurring and one-off jobs, weather and delay handling, real-time technician status and job progress, and route optimization. · poolofficemanager.com, 1 Oct 2026
- Security
- The pricing page states that the service uses cloud-based infrastructure, encrypted data and automatic backups. · poolofficemanager.com, 1 Oct 2026
- Support
- Support is offered through a support center, [email protected] and phone number 614-710-0074 ext 3. · poolofficemanager.com, 1 Oct 2026
Where Pool Office Manager stands on Freedom251
- Pool Service Software#13 of 25