Paycycle

What Paycycle is

Paycycle is a web service connecting payment workflows around Xero for South African businesses and accounting practices. It brings approved supplier bills from Xero into payment runs and reconciles completed payments back to Xero. For payroll, it imports approved employee pay runs from SimplePay for review, authorisation and payment. Its collections tools manage electronic mandates, recurring collections, failed-payment follow-up and reconciliation to Xero. Businesses can add Pay Now to Xero invoices so customers can pay without a login or new-beneficiary setup. Before payment, supplier and employee bank accounts are verified through AVS. Payments take a direct route where supported, or a funded pass-through settlement route where needed. Listed supplier-payment rails include PayShap, Investec Open Banking, Paycycle Payments and Netcash Payments. Paycycle also describes an AI reconciliation engine that reviews bank feeds, resolves exceptions and completes month-end reconciliation in under a minute. Listed controls include encrypted and masked bank details, controlled approvals, tamper-evident records and an audit trail. Modules include free options and paid plans: Supplier Payments and Payroll Payments are each 285 ZAR a month, Automated Collections is 585 ZAR a month, and Paycycle Complete is 1,450 ZAR a month. A free plan and 14-day trial are offered.

Who it suits

Paycycle is aimed at South African businesses and accounting practices using Xero for payment workflows. It may suit teams handling supplier payouts, SimplePay payroll, or recurring customer collections.

Limits

Supplier & Employee Onboarding is free, but AVS charges apply when verifying a bank account. Pay Now has no monthly subscription but excludes bank charges. Paycycle Complete includes up to 50 collections; pricing is tiered above that amount.

Getting started

1. Visit paycycle.co.za.
2. Use the web service for your business or accounting practice.
3. Choose a free module or review the paid module that matches your workflow.
4. Use the 14-day trial if you want to try the service before selecting a plan.
5. Connect the relevant Xero workflow, or SimplePay for payroll payments.

Verdict

Choose Paycycle if your South African business or accounting practice uses Xero and needs connected supplier, payroll or collections workflows. Its free modules and 14-day trial offer a way to begin, while paid options add payment functions. Look elsewhere if your workflow does not center on Xero or SimplePay.