oboloo

Overview

Supplier records connect documents, contracts, compliance, sourcing work and savings, while statuses and risk indicators give teams a view of supplier activity. That cross-linking can reduce the need to keep procurement context in separate systems. The compromise is a modular paid tier: having all four core modules on the free plan does not mean every advanced workflow is included.

The platform supports 18 languages, with each user able to choose their own. Optional onboarding and training are free, and a help-centre knowledge base offers self-service support. Zapier connections extend to more than 8,000 apps, including Salesforce, Xero, QuickBooks, Slack, Teams and ChatGPT. Its API provides read/write access to supplier, contract, sourcing and savings data, plus real-time event notifications; keys are scoped to organisation permissions. The help centre also documents role-based access controls and two-factor authentication.

Key features

Supplier and sourcing workflows

Supplier onboarding, qualification workflows, document expiry alerts, performance scorecards and a supplier portal support work beyond maintaining a basic directory. For teams running procurement events, sourcing covers RFPs, RFQs and RFIs, with assigned reviewers and weighted supplier scoring. Reusable and custom RFX templates, questionnaires and weighted scoring are included in Sourcing Plus, so teams that rely on structured comparisons should account for that extra cost.

Contracts and savings

The searchable contract repository tracks key dates and notice periods, with automated alerts, approvals and audit history. Contract Plus adds linked contract documentation, custom notifications, approvals, custom fields and tabs. This is useful for teams that need more tailored contract records, though approvals are not exclusive to the add-on according to the core feature description.

Savings management follows initiatives through owners, milestones, forecasts, validation and realisation. Savings Plus adds unlimited milestones, document attachments, approvals and custom fields and tabs. It suits teams that need a more detailed savings workflow; the add-on's stated unlimited milestone allowance is the clearest reason to upgrade when milestone volume is a constraint.

Pricing

Free Forever is billed per user, per month, with no published price, and includes all four core modules for unlimited users, with no card requirement or expiry. The 14-day advanced-features trial automatically continues on this plan. That gives a team a way to keep using the core platform after the trial, but the advanced features trialled may require paid module plans afterward.

• Contract Plus: 10.00 USD per month, billed per month. Adds linked contract documentation, custom notifications, approvals, custom fields and tabs.
• Savings Plus: 20.00 USD per month, billed per month. Adds unlimited milestones, document attachments, approvals, custom fields and tabs.
• Sourcing Plus: 25.00 USD per month, billed per month. Adds reusable and custom RFX templates, questionnaires, weighted scoring and custom fields.
• Supplier Plus: 28.00 USD per month, billed per month. Adds supplier compliance, onboarding, documentation requests, custom fields and tabs.

Each paid add-on includes the free plan, and the published prices are monthly rather than annual commitments. Separate add-ons let buyers pay for the workflow they need, but a team needing several advanced modules may face multiple charges. The Free Forever user allowance is unlimited; no seat cap is stated for the add-ons.

Platforms

oboloo is available on the web and through an API. The API's real-time event notifications and read/write access may suit teams connecting procurement data to other systems, while Zapier provides a no-code route to a large range of app connections.

Who it's for

SMEs, charities and lean teams are the clearest fit, especially those that need supplier records to connect with sourcing, contracts and savings without starting with separate tools for each. The free plan's unlimited users make it worth considering for teams testing a shared core workflow. It is less compelling for buyers who want a single predictable fee covering every advanced capability, since module-specific plans are priced separately.

Pros and cons

• Pro: All four core modules and unlimited users are included in Free Forever, making it practical to start with a broad procurement workflow without a seat ceiling.
• Pro: Supplier records link related documents, contracts, compliance, sourcing and savings, giving lean teams a connected view of supplier work.
• Pro: The API, Zapier connections and per-user language choice support integration and distributed teams.
• Con: Advanced sourcing, contract and savings features are divided among separate add-ons, which can raise the monthly cost for teams working across modules.
• Con: Free Forever has no published price, even though it is billed per user per month; buyers cannot calculate a monetary baseline from the stated terms.

Alternatives

For a broader shortlist, see Supplier Management Software. Qeluntra is worth considering if a small team wants a web-based free supplier option capped at one entity and one power user, with paid tiers that state higher power-user allowances. Choose Epicor Kinetic if Android, iOS, Windows or self-hosted deployment matters alongside its cloud option and platform, package and licence choices. JAGGAER Contracts is a paid web alternative for buyers focused on contracts.

Market Dojo is a sourcing alternative with a free plan and a Simple Sourcing annual licence priced at 500.00 GBP per year; consider it if its stated sourcing plan is a closer fit. SAFAL Strategic Sourcing is another paid web option for strategic sourcing. SPS Analytics offers a paid, supplier-focused Decision Intelligence platform, making it a candidate when that focus is the priority. Proactis Accounts Payable Automation is a paid web option for accounts payable automation. 8Manage Supplier Management is a paid web alternative for supplier management.

Verdict

Choose oboloo if your SME, charity or lean team wants supplier, sourcing, contract and savings work connected, and values a free plan that accommodates unlimited users. Its strongest case is breadth at the core tier, with paid add-ons for teams ready to deepen particular workflows. Look elsewhere if your procurement needs demand several advanced modules under one clear, consolidated price.