Freedom251 › Music School Software
My Music Staff
What My Music Staff is
My Music Staff gives private music teachers and studio owners tools to manage lessons, student records, billing, and communication. Teachers can schedule private and group lessons, create custom lesson categories and locations, track attendance, save notes, and sync their personal calendar with Google Calendar or iCalendar in both directions. Automatic email and SMS reminders can include online meeting links, such as Zoom URLs.
Student records can hold family contact details, waitlists, and leads. Teachers can import existing lists and send bulk email or SMS messages. Billing features cover calendar-based charges, professional and automated invoices, online payments, overdue reminders, and automatic late fees. Families can use the Student Portal to register for open lesson slots, review lesson notes, repertoire, resources, and studio news, and pay online.
Website widgets add registration and Student Portal login to sites made with Wix, Squarespace, WordPress, or another builder. Payments connect with Stripe and PayPal, including Auto Pay, and Zapier can connect the service to other apps. My Music Staff runs on the web, Android, and iOS; its web app can be added to mobile home screens. The listed price starts at $16.95/mo, with a 30-day trial and no free plan.
Who it suits
My Music Staff suits private music teachers and studio owners who need lesson scheduling, student records, billing, and family communication in one service. Its Student Portal and payment features also fit studios that want families to book open slots and pay online.
What it does well
- Schedules private and group lessons with attendance and notes.
- Sends automatic email and SMS lesson reminders.
- Tracks students, family contacts, waitlists, and leads.
- Automates invoices, overdue reminders, and late fees.
- Syncs calendars with Google Calendar and iCalendar.
- Student Portal supports booking, lesson resources, and payments.
What to know first
- There is no free plan.
- The listed plan charges extra for each additional teacher or administrator.
- Mobile access is available through the web app, which can be added to a home screen.
Limits
There is no free plan. The listed My Music Staff plan is $14.95 a month for one teacher account; each additional teacher or administrator costs $4.95 a month. The listed starting price is $16.95/mo.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| My Music Staff | monthly · single teacher account · each additional teacher or administrator $4.95/month | $14.95 a month |
As mymusicstaff.com lists them, read 2 Oct 2026. The maker's own page has the final word.
Getting started
- Open the My Music Staff website.
- Start the 30-day trial.
- Use the web app, or add it to an Android or iOS home screen.
- Connect Google Calendar or iCalendar for two-way synchronization.
- Connect Stripe or PayPal to accept online payments.
Verdict
Choose My Music Staff if your studio needs lesson scheduling, student records, billing, and a family-facing portal. Its calendar sync and automated payment tools support routine studio administration. Look elsewhere if you need a free plan.
Questions
Is there a free plan?
No. My Music Staff offers a 30-day trial.
How much does it cost?
The pricing note says From $16.95/mo. The listed My Music Staff plan is $14.95 a month, billed monthly, for one teacher account; each additional teacher or administrator costs $4.95 a month.
Which platforms does it support?
It is available on the web, Android, and iOS. The web app can be added to Android and iOS home screens.
Can families pay online through the Student Portal?
Yes. The Student Portal lets families make online payments. My Music Staff integrates with Stripe and PayPal, including Auto Pay.
Which calendars can it sync with?
It supports two-way synchronization with Google Calendar and iCalendar.
Who makes My Music Staff?
The product is My Music Staff, a studio-management service for private music teachers and studio owners. It was founded in 2013 and is headquartered in Burlington, Ontario, Canada.
Facts from My Music Staff's own pages
- Audience
- My Music Staff is studio-management software for private music teachers and studio owners. · resources.mymusicstaff.com, 2 Oct 2026
- Automation
- Zapier can connect My Music Staff with other apps to create custom workflows. · mymusicstaff.com, 2 Oct 2026
- Billing
- It provides calendar-based billing, professional invoices, automated invoicing and online payments, overdue reminders, and automatic late fees. · mymusicstaff.com, 2 Oct 2026
- Calendar integrations
- It integrates with Google Calendar and iCalendar using two-way synchronization. · mymusicstaff.com, 2 Oct 2026
- Founded
- 2013 · mymusicstaff.com, 28 Sept 2026
- Headquarters
- Burlington, Ontario, Canada · mymusicstaff.com, 28 Sept 2026
- Languages
- The site lists English, French, Japanese, Spanish, Dutch, and German as supported languages. · mymusicstaff.com, 2 Oct 2026
- Lesson management
- It schedules private and group lessons, supports custom categories and locations, sends automatic email and SMS reminders, records attendance and notes, and syncs with a personal calendar. · mymusicstaff.com, 2 Oct 2026
- Mobile access
- The service can be added to iOS and Android home screens from the app.mymusicstaff.com web app. · mymusicstaff.com, 2 Oct 2026
- Online lessons
- Teachers can save FaceTime usernames or virtual meeting URLs such as Zoom links and include meeting links in lesson reminders. · mymusicstaff.com, 2 Oct 2026
- Payment integrations
- My Music Staff integrates with Stripe and PayPal, including Auto Pay. · mymusicstaff.com, 2 Oct 2026
- Security and payments
- The privacy policy says commercially acceptable measures are used to protect data, while payment processors Stripe and PayPal or Braintree adhere to PCI-DSS standards. · mymusicstaff.com, 2 Oct 2026
- Student management
- It organizes student lists, stores family contact information, tracks waitlists and leads, sends bulk email and SMS messages, and imports existing student lists. · mymusicstaff.com, 2 Oct 2026
- Student Portal
- The Student Portal lets families register for open lesson slots, view lesson notes, repertoire, online resources and studio news, and make online payments. · mymusicstaff.com, 2 Oct 2026
- Support
- The maker lists [email protected] plus toll-free US/Canada, UK, and international phone numbers. · mymusicstaff.com, 2 Oct 2026
- Website builder
- Its website integration provides sign-up and Student Portal login widgets for sites built with Wix, Squarespace, WordPress, or another builder. · mymusicstaff.com, 2 Oct 2026
Where My Music Staff stands on Freedom251
- Music School Software#13 of 26
- Music Lesson Scheduling Software#19 of 24