No. 12 of 35 ·Print Management Software

Microsoft Universal Print

Name: Microsoft Universal Print
Price: 7.5 USD

Web · Windows · Mac · Android · iPhone · API · paid plans from $7.50/mo

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Freedom report

Two barsScore 5.4

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely5 of 6 device platforms
DocumentedPlans, terms and facts published

Microsoft Universal Print is ranked #12 of 35 in print management software on Freedom251. It runs on Android, API, iOS, macOS, Web, Windows. There is no free plan. Paid plans start at $7.50/mo.

Microsoft Universal Print plans and pricing

All plans

Universal Print volume add-on (500 jobs), EDU discount $7.50/mo Monthly with an annual commitment 500 print jobs · Verified academic eligibility required learn.microsoft.com · 4 Oct 2026

Universal Print volume add-on (500 jobs) $25/mo Monthly with an annual commitment 500 print jobs learn.microsoft.com · 4 Oct 2026

Universal Print Additional Capacity (10k), EDU discount $90/mo Monthly with an annual commitment 10,000 print jobs · Verified academic eligibility required learn.microsoft.com · 4 Oct 2026

Universal Print Additional Capacity (10k) $300/mo Monthly with an annual commitment 10,000 print jobs learn.microsoft.com · 4 Oct 2026

Universal Print (standalone) Not published Eligible commercial subscription · 5 jobs per license per month learn.microsoft.com · 4 Oct 2026

Compared on print management software

Free plan: No
Secure release: Yes
Print quotas: No
Print policy rules: Yes
Deployment: cloud
Mobile printing: Yes
Reporting: detailed
Supported platforms: Windows, macOS, web browsers, supported phones and tablets, Microsoft Graph API

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The record

What it does: Universal Print is a cloud printing service that replaces print servers with Microsoft cloud printing and lets users access printers over the internet.
Who it is for: Microsoft describes Universal Print as a service for organizations committed to the Microsoft 365 cloud.
Windows printing: Universal Print is built into Windows and works without extra endpoint software or printer drivers on supported Windows versions.
macOS printing: Users can print from macOS applications with native printing support after installing the Universal Print app.
Web printing: Universal Print is available in OneDrive and Excel on the web, where users can select a printer without setup or installation.
Management integrations: Administrators can manage printers through Azure Portal, automate print management with PowerShell, and deploy printers with Intune.
API: Universal Print supports the IPP infrastructure protocol and provides Microsoft Graph API capabilities.
Security: The service supports Microsoft Entra ID users and security groups, HTTPS communications, X.509-backed printer device objects, and modern authentication for Zero Trust deployments.
Data handling: Microsoft says Universal Print stores print data in the same manner as other Microsoft 365 data, under Microsoft 365 data management guidelines.
Printer compatibility: Printers without native Universal Print protocol support require a connector, which can run on a Windows computer where the printers are installed.
Usage limits: A printed document counts as one job regardless of its pages or copies, and each eligible license contributes to a shared monthly tenant pool.
Government availability: Microsoft says Universal Print is FedRAMP certified and available to government customers.
Support: Microsoft's FAQ directs customers to Universal Print documentation and says customers can contact support if access remains unavailable after licensing and a 24-hour wait.
Price from: $7.50/mo

Where it ranks on Freedom251

Best Print Management Software in 2026#12 of 35

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Sources

learn.microsoft.com/en-us/universal-print/plan-your-archite· checked 4 Oct 2026
learn.microsoft.com/en-us/universal-print/fundamentals/univ· checked 4 Oct 2026
learn.microsoft.com/en-us/universal-print/features· checked 4 Oct 2026
microsoft.com/en-gb/microsoft-365/windows/universal-p· checked 4 Oct 2026
learn.microsoft.com/en-us/universal-print/fundamentals/univ· checked 4 Oct 2026
learn.microsoft.com/en-us/universal-print/get-access-to-uni· checked 4 Oct 2026
learn.microsoft.com/en-us/universal-print/fundamentals/univ· checked 4 Oct 2026