Name: Headnote
Price: 1.9 USD

Headnote is a web-based payment and accounts receivable platform for attorneys and law firms. Clients can pay by major credit card, debit card, or instant eCheck from a bank account. Firms can automate email reminders, recurring payments, installment plans, and real-time receivables tracking. Its dashboard organizes data by client, matter, or firm and includes activity tracking and predictive analytics. After payment, Headnote can survey clients and track Net Promoter Score on a 1–10 scale. Payment links can accompany invoices sent through systems including Clio, Practice Panther, Tabs3, Bill4Time, TimeSolv, QuickBooks, Xero, Gmail, and Outlook. Headnote says it separates earned and unearned fees and protects trust funds during online payment transmission. It supports US bank accounts and international major cards, but not transfers from non-US banks. The All-inclusive plan costs 1.90 USD per contact, with 1.9% instant eCheck and 2.9% card transaction fees; card network fees may apply. There are no setup or monthly membership fees.

Who it is for

Headnote is aimed at attorneys and law firms needing online client payments, trust-account support, payment plans, and legal billing connections. It fits practices that primarily handle US bank payments or international cards.

What is good

Supports credit cards, debit cards, and instant eCheck
Automates reminders and recurring or installment plans
Tracks receivables in real time
Includes trust-account support
Offers legal billing integrations

What to know first

No free plan
US bank transfers only
Transaction fees apply when clients pay
Card network fees may apply

Verdict

Headnote brings payment collection, receivables automation, trust-account handling, and legal billing links into one web service. Its bank-transfer restrictions and transaction charges should be reviewed before adoption.

Headnote plans and pricing

All plans

All-inclusive $1.90 Instant eCheck: 1.9%; credit card: 2.9%; transaction fees Unlimited monthly payment volume · AR automation and NPS included · card network fees may apply headnote.com · 9 Oct 2026

Custom pricing Custom discounted pricing may be available based on potential processing volume For firms with a high volume of payments headnote.com · 9 Oct 2026

Compared on legal payments software

Free plan: No
Trust account support: Yes
Payment plans: Yes
Client payment portal: Yes
ACH payments: Yes
Card payments: Yes
Legal billing integration: Yes

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The record

Product

Headnote is a payment and accounts receivable automation platform made for attorneys and law firms.

Payments

Clients can pay by major credit card, debit card, or instant eCheck from a bank account.

AR automation

The platform provides automated client email reminders, recurring and installment payment plans, and real-time payment and receivables tracking.

Client feedback

Headnote can automatically survey clients after payment and track Net Promoter Score on a 1–10 scale.

Reporting

The dashboard provides payment and receivables data at client, matter, or firm-wide level, along with activity tracking and predictive analytics.

Compatibility

Headnote says it works with many email, billing, invoicing, and accounting systems through payment links sent with invoices.

Examples

The FAQ names Clio, Practice Panther, Tabs3, Bill4Time, TimeSolv, QuickBooks, Xero, Gmail, and Outlook as software through which payment links can be sent.

Trust accounts

Headnote states that it separates earned and unearned fees and prevents fees from being taken from trust funds during online payment transmission.

Security

Headnote says it uses AWS, Amazon Cognito, encryption at rest and in transit, and tokenizes payment details with Stripe and Plaid without sending or storing them on its servers.

PCI

The pricing page includes full PCI compliance; the FAQ says its payment-processing partners are PCI compliant.

Limits

Headnote only allows payments to US bank accounts; it supports international major credit cards but does not facilitate transfers from non-US banks.

Support

The pricing page includes ongoing customer support and training, and the contact page offers live chat.

Fees

There are no setup fees or monthly membership fees, and transaction fees apply when a client pays.

Company

Headnote says it was started in 2014 by attorney Sarah Schaaf and lists its address in North Miami, Florida.