Form Approvals turns Google Forms responses into approval workflows with parallel or sequential review, routing conditions, dynamic recipients, roles and quorum approvals. Its AI can create form fields, question types and approval routing from a natural-language description. Approvers can act through one-click email approvals, and notifications can use personalized templates with attachments. Approval records are written to the spreadsheet linked to the form, where submission data also remains; configuration and metadata are stored in Google Cloud Firestore in the United States. The maker says data in transit uses TLS and data at rest uses Google Cloud Platform server-side encryption. The free plan is billed free forever and allows 20 form responses per month and one admin user. Individual costs 96.00 USD per year for 100 monthly responses, while Team costs 600.00 USD per year for 1,000. When a plan reaches its monthly response allowance, the add-on deactivates; paid-plan forms stop accepting responses until the next cycle or purchase of additional allowance.
Who it is for
It suits people who use Google Forms and need structured approval routing and records in the linked spreadsheet. Teams needing more monthly responses or multiple administrators can compare the Individual and Team limits.
What is good
- Supports parallel and sequential approval workflows.
- AI can generate fields and approval routing.
- One-click email approvals are available.
- Approval records go to the linked Google Sheet.
What to know first
- Free plan allows 20 responses per month.
- Individual plan has one admin user.
- Forms stop accepting responses when paid allowances are reached.
- Configuration and metadata are stored in the United States.
Verdict
Form Approvals adds routing and approval steps to Google Forms responses. Check response limits and the allowance behavior against the volume your workflows require.
Form Approvals plans and pricing
All plansCompared on form automation software
- Free plan
- Yes
- Paid from
- $36/mo
- Approval workflows
- Yes
- Conditional routing
- Yes
- Workflow runs
- $100/mo
- E-signatures
- Yes
