Freedom251 › Restaurant Scheduling Software
FlowRota
What FlowRota is
FlowRota brings rota planning, availability, leave, clocking, and timesheets together for shift-based teams. Managers can use reusable templates, rolling schedules, published shifts, and change notifications. Employees can claim open shifts or request swaps, while managers keep approval control when needed. Clocking works through mobile GPS or a shared on-site terminal, and managers can review clock cards and timesheets. Leave tools include requests, approvals, configurable limits, absence records, return-to-work forms, and time off in lieu. The service can warn about shift clashes and configured rest, break, or working-time concerns, but those prompts do not replace legal responsibilities. Reports cover hours, attendance, absence, and labour costs, with timesheet exports for payroll preparation. FlowRota runs on web, Android, and iOS.
Who it suits
FlowRota is aimed at small and growing shift-based businesses, including hospitality, breweries and taprooms, retail, and flexible teams. It suits managers needing scheduling, attendance, leave, and payroll-preparation data in one service.
What it does well
- Web, Android, and iOS access
- Reusable rota templates
- Employee shift claims and swaps
- GPS or terminal clocking
- Timesheet exports for payroll
What to know first
- No free plan
- Costs £1 plus VAT per active user monthly
- Compliance warnings do not replace legal duties
Limits
The full platform is free for 30 days, after which billing begins. The subscription costs £1 plus VAT per active user per month; there is no free plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| FlowRota subscription | £1 + VAT per active user, per month · One plan · every feature included · no setup fee · monthly billing · cancel anytime | £1 a month |
As flowrota.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Open https://flowrota.com/
- Start the 30-day trial without a payment card
- Use the web app or install the Android or iOS app
- Set staff availability and create rotas from templates
- Publish shifts and notify staff
- Configure clocking, leave rules, and approvals
- Continue on the subscription after the trial
Verdict
FlowRota covers scheduling, staff availability, shift coverage, attendance, leave, and reporting across web and mobile apps. A 30-day trial requires no payment card, then the paid subscription bills monthly and can be cancelled anytime.
Questions
Does FlowRota have a free plan?
No. It offers a 30-day trial of the full platform, with no payment card required to start; billing begins after the trial.
How much does FlowRota cost?
The subscription is billed at £1 plus VAT per active user per month. It has monthly billing, no setup fee, and can be cancelled anytime.
Which platforms support FlowRota?
FlowRota is available on Android, iOS, and the web.
What scheduling tools are included?
Managers can create reusable-template rotas, plan rolling schedules, publish shifts, and notify staff. Employees can claim open shifts or request swaps, with manager approval where needed.
Can it track attendance and leave?
Yes. Employees can clock in and out by mobile GPS or shared terminal, while managers review clock cards and timesheets. Leave requests, approvals, limits, absence records, return-to-work forms, and time off in lieu are supported.
Does FlowRota integrate with payroll?
Managers can export timesheet data for payroll preparation.
Facts from FlowRota's own pages
- Compliance checks
- FlowRota can warn managers about shift clashes and configured rest, break or working-time concerns, but says these prompts do not replace employers’ legal responsibilities. · flowrota.com, 7 Oct 2026
- Integrations and providers
- The privacy policy names Paddle as its payment processor, Wasabi for document and file storage, and ImageKit for image delivery and optimisation. · flowrota.com, 7 Oct 2026
- Leave and absence
- FlowRota supports leave requests and approvals, configurable leave limits, absence records, return-to-work forms and time off in lieu. · flowrota.com, 7 Oct 2026
- Purpose
- FlowRota brings staff rota planning, employee availability, leave, clocking and timesheets together for shift-based teams. · flowrota.com, 7 Oct 2026
- Reporting and exports
- Managers can review worked hours, attendance, absence and labour costs, and export timesheet data for payroll preparation. · flowrota.com, 7 Oct 2026
- Rota planning
- Managers can create rotas from reusable templates, plan rolling schedules, publish shifts and notify staff about changes. · flowrota.com, 7 Oct 2026
- Security and privacy
- FlowRota says it uses secure cloud infrastructure, encryption and access controls, and that it does not sell personal data. · flowrota.com, 7 Oct 2026
- Shift coverage
- Employees can claim open shifts or request swaps, while managers retain approval control where needed. · flowrota.com, 7 Oct 2026
- Support
- FlowRota offers UK-based support and says customers can contact the team through WhatsApp. · flowrota.com, 7 Oct 2026
- Time tracking
- Employees can clock in and out using mobile GPS clocking or a shared on-site terminal, and managers can review clock cards and timesheets. · flowrota.com, 7 Oct 2026
- Trial terms
- The full platform is free for 30 days, no payment card is required to start, and billing begins after the trial. · flowrota.com, 7 Oct 2026
- Who it is for
- FlowRota describes itself as suited to small and growing shift-based businesses, including hospitality, breweries and taprooms, retail, and flexible teams. · flowrota.com, 7 Oct 2026
Where FlowRota stands on Freedom251
- Restaurant Scheduling Software#5 of 27