Freedom251 › Invoice Approval Software
Finmatics
What Finmatics is
Finmatics is accounting automation software for accounting firms and companies. Its Fin system captures invoice data from paper, PDF, TIFF, JPEG, PNG and common e-invoice formats, then separates and sorts documents and extracts their details. It also creates traceable booking suggestions based on booking history and tax logic, learning from past bookings, user feedback and configured rules. The platform lists integrations with DATEV, BMD, RZL, Agenda, Microsoft Business Central and SAP, alongside a REST API. Available functions include conditional routing, delegated approvals, an approval audit trail, mobile approval and invoice comments. Finmatics supports Android, iOS and web. It states that data is hosted in European ISO 27001 and ISO 9001 certified data centers, with TLS 1.2+ connections and AES-256 encryption for stored documents and logs. It describes its processing as GDPR-compliant under Article 28 and offers role-based permissions, optional two-factor authentication and SSO. Pricing lists Basis Fin at €750.00 per month, billed annually in advance; monthly payment carries a 20% surcharge. A demo is limited to 30 days before a paid contract.
Who it suits
Finmatics suits accounting firms and companies looking to automate invoice processing and booking workflows. Its integrations and approval tools may also suit teams working with the listed accounting and business systems.
What it does well
- Extracts data from paper and electronic invoices.
- Creates traceable booking suggestions using tax logic.
- Integrates with DATEV, BMD, RZL, Agenda, Business Central and SAP.
- Includes routing, delegated approvals and an audit trail.
- Offers mobile approval and invoice comments.
What to know first
- No free plan is listed.
- Basis Fin starts at €750.00 per month.
- The demo is limited to 30 days.
- Monthly payment carries a 20% surcharge.
Limits
The free demo is available for no more than 30 days before a paid contract. Listed plans include 3,000 booking lines per month, and the REST API is limited to 1,000 general requests per minute and 100 authentication requests per minute.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Pro Fin | Prices exclude VAT with annual billing; 3,000 booking lines/month included. · complex document splitting · industry-specific charts of accounts · DATEV advance and final invoice handling | €1,050 a month |
| Enterprise Fin | Prices exclude VAT with annual billing; 3,000 booking lines/month included. · intelligent document checks · approval workflows · SSO | €1,200 a month |
| Onboarding & Setup | mandatory one-time onboarding fee · kick-off · technical setup · training sessions | €1.99, paid once |
| Basis Fin | Prices exclude VAT with annual billing; 3,000 booking lines/month included. · standard recurring cases · 3,000 booking lines/month | €750 a month |
| Plus Fin | Prices exclude VAT with annual billing; 3,000 booking lines/month included. · customizable, trainable booking logic · Fin NextGen | €900 a month |
As finmatics.com lists them, read 21 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Finmatics website
- Start the 30-day trial or request the paid service
- Access the platform on web, Android or iOS
- Connect DATEV, BMD, RZL, Agenda, Microsoft Business Central or SAP
- Configure roles, optional two-factor authentication and SSO
- Set up routing, delegated approvals and invoice comments
Verdict
Finmatics combines invoice extraction, booking suggestions and approval workflows for accounting teams. Consider the listed plan terms, demo limit and available integrations when assessing fit.
Questions
Does Finmatics have a free plan?
No. Finmatics lists paid pricing, with a 30-day trial and a demo period of no more than 30 days.
What does Basis Fin cost?
Basis Fin costs €750.00 per month, billed annually in advance. Monthly payment is available with a 20% surcharge.
Which platforms does Finmatics support?
Finmatics supports Android, iOS and web access, and provides a REST API.
Which accounting systems integrate with it?
Listed integrations include DATEV, BMD, RZL, Agenda, Microsoft Business Central and SAP.
How does Finmatics protect data?
Finmatics states that it uses European ISO 27001 and ISO 9001 certified data centers, TLS 1.2+ connections, AES-256 storage encryption and GDPR processing under Article 28.
Facts from Finmatics's own pages
- Access controls
- The platform supports role-based permissions, optional two-factor authentication and SSO integration. · finmatics.com, 1 Oct 2026
- API
- Finmatics provides a REST API with customer-specific Redoc and Swagger documentation and a downloadable Postman collection. · support.finmatics.com, 21 Oct 2026
- API access
- An API user must be requested from Finmatics customer support, and the documentation describes a sandbox base URL. · support.finmatics.com, 21 Oct 2026
- API limit
- The help article states rate limits of 1,000 requests per minute for general requests and 100 per minute for token authentication. · support.finmatics.com, 21 Oct 2026
- Approval workflows
- Invoices can move through configurable one-step or multi-step approval workflows, including from a phone or computer. · finmatics.com, 21 Oct 2026
- Automated validation
- The product can check required invoice details, duplicates, and VAT identification numbers and surface discrepancies. · finmatics.com, 21 Oct 2026
- Booking suggestions
- Fin creates booking proposals with ledger account, tax rate, booking text, and split entries. · finmatics.com, 21 Oct 2026
- Browser requirements
- The help center recommends current versions of Google Chrome or Microsoft Edge and does not guarantee full functionality in other browsers. · support.finmatics.com, 21 Oct 2026
- Company legal name
- The operating company is Finmatics GmbH, an Austrian limited liability company registered with the Commercial Court of Vienna. · finmatics.com, 21 Oct 2026
- Company size
- LinkedIn lists Finmatics at 51–200 employees, while Visma's acquisition announcement said it employed more than 120 people across Austria, Germany, and Hungary. · linkedin.com, 21 Oct 2026
- Cost allocation
- The company says Fin can predict a suitable cost center using keywords, projects, or purchase order numbers. · finmatics.com, 21 Oct 2026
- Customer base
- Finmatics says more than 1,300 companies automate their accounting with the platform. · finmatics.com, 1 Oct 2026
- Data export
- The company lists client, business partner, account, cost-center, and invoice data as exportable through the API in JSON, with invoice images exportable as PDF. · finmatics.com, 21 Oct 2026
- Data extraction
- Finmatics extracts invoice information and line items from submitted accounting documents. · finmatics.com, 21 Oct 2026
- Demo limit
- The free demo account is available for a limited period of no more than 30 days before a paid contract. · finmatics.com, 1 Oct 2026
- Documentation
- The help center includes topic guides for integrations, API setup, workflows, administration, troubleshooting, security, and IT. · support.finmatics.com, 21 Oct 2026
- Document classification
- The platform separates combined PDFs and assigns documents automatically by client, document type, and cost center. · finmatics.com, 21 Oct 2026
- Document intake
- Documents can enter through scanning, email, a mobile app, a portal, or the API. · finmatics.com, 21 Oct 2026
- Document processing
- Fin automatically captures, separates, sorts and extracts data from scanned, PDF and electronic invoices. · finmatics.com, 1 Oct 2026
- Encryption
- Connections use TLS 1.2+ and stored documents and logs use AES-256 encryption. · finmatics.com, 1 Oct 2026
- Founded
- Finmatics says it has developed accounting software in Vienna since 2016; LinkedIn lists 2017 as the founding year. · finmatics.com, 21 Oct 2026
- Google Play listing
- The Google Play listing shows 1,000+ downloads and does not expose a rating or rating count in the opened listing. · play.google.com, 21 Oct 2026
- Headquarters
- The company lists its address as Lindengasse 41, Vienna 1070, Austria. · finmatics.com, 21 Oct 2026
- Hosting and security
- Finmatics says its software is hosted using, among others, Hetzner data centers in Germany and Azure processing within the European Economic Area; the pricing page describes EU hosting and ISO 27001 certification. · finmatics.com, 21 Oct 2026
Where Finmatics stands on Freedom251
- Invoice Approval Software#19 of 37