Freedom251 › Invoice Approval Software
ApprovalSoft
by ApprovalSoft
What ApprovalSoft is
ApprovalSoft manages invoice approvals as well as other approvable documents and transactions. Documents can arrive by email, be scanned in the product, accessed from a network location, or imported. Email intake captures attachments and can turn a text-only message into a document image. Supported examples include invoices, journal entries, cash receipts, and internal requests such as engineering changes; the import utility can also handle detailed invoices with loan-level records. Approval steps can be tailored using rules based on document type, amount, or vendor. Once approved, transactions can be exported automatically or manually in CSV or XML. ApprovalSoft integrates with Accounting for Mortgage Bankers and systems that accept standard file formats. The site says actions are tracked and original PDF or TIFF documents stay attached to transactions for audit support. ApprovalSoft Web runs in a browser, while its installation requirements describe a Windows server using IIS. The database server requires Windows Server 2016 or later and SQL Server Standard or Enterprise Edition 2017 or higher. Pricing is on request; prospective buyers are directed to contact Advantage Systems for purchase information or a demo.
Who it suits
ApprovalSoft suits organizations that need to route invoices and other documents through configurable approvals. Its examples include mortgage-related detailed invoices, accounting transactions, and internal requests.
What it does well
- Captures emailed invoices and their attachments.
- Approval rules can depend on type, amount, or vendor.
- Exports approved transactions in CSV or XML.
- Original PDF or TIFF documents remain attached.
- Supports accounting systems that accept standard file formats.
What to know first
- Pricing is available only by contacting the company.
- Database server requires Windows Server 2016 or later.
- Database requires SQL Server Standard or Enterprise 2017 or higher.
Limits
The database server requires Windows Server 2016 or later and SQL Server Standard or Enterprise Edition 2017 or higher. No plan limits are stated for the ApprovalSoft plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| ApprovalSoft | Contact Advantage Systems for purchase information. · No published price or plan limits found on the pages reviewed. | On request |
As approvalsoft.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Getting started
- Visit approvalsoft.com.
- Contact Advantage Systems for a demo or purchase information.
- Choose a document intake route: scan, email, network location, or import.
- Configure approval steps using document type, dollar amount, or vendor rules.
- Set up the Windows server and database requirements for ApprovalSoft Web.
Verdict
ApprovalSoft covers document intake, configurable routing, exports, and transaction audit support. Buyers should account for its stated Windows Server and SQL Server database requirements and request pricing directly.
Questions
How much does ApprovalSoft cost?
The site does not publish a price; it directs prospective buyers to contact the company for purchase information.
Which platforms does ApprovalSoft support?
The listed platforms are web and Windows. ApprovalSoft Web is browser-based, and the requirements describe installation on a Windows server using IIS.
What documents can it handle?
Examples include invoices, journal entries, cash receipts, and internal requests such as engineering changes.
Can approved transactions be exported?
Yes. Approved transactions can be exported automatically or manually in CSV or XML format.
Which systems does it integrate with?
ApprovalSoft integrates with Accounting for Mortgage Bankers (AMB) and systems that accept standard file formats.
Who makes ApprovalSoft?
ApprovalSoft is the maker. Its headquarters are in Irvine, California, and it was founded in 1986.
Facts from ApprovalSoft's own pages
- Accounting exports
- Approved transactions can be exported automatically or manually in CSV or XML format. · approvalsoft.com, 11 Oct 2026
- Approval rules
- Approval steps can be customized, with rules based on document type, dollar amount, or vendor. · approvalsoft.com, 11 Oct 2026
- Approval workflows
- Users can configure approval steps and rules based on transaction details such as document type, amount, or vendor. · approvalsoft.com, 11 Oct 2026
- Audit trail
- The site says every action is tracked and original PDF or TIFF documents remain attached to transactions for audit support. · approvalsoft.com, 11 Oct 2026
- Deployment
- ApprovalSoft Web is browser-based and its requirements page describes installation on a Windows server using IIS. · approvalsoft.com, 11 Oct 2026
- Document capture
- It can receive invoices by email, capture attachments, and create an image of a text-only email. · approvalsoft.com, 11 Oct 2026
- Document intake
- Documents can be scanned in the product, emailed, accessed from a network location, or imported, including detailed invoice records. · approvalsoft.com, 11 Oct 2026
- Document types
- Supported examples include invoices, journal entries, cash receipts, and internal requests such as engineering changes. · approvalsoft.com, 11 Oct 2026
- Email capture
- Invoices sent by email can be captured with their attachments, and text-only emails can be turned into document images. · approvalsoft.com, 11 Oct 2026
- Exports
- Approved transactions can be exported automatically or manually in CSV or XML format. · approvalsoft.com, 11 Oct 2026
- Headquarters
- Irvine, California, United States · approvalsoft.com, 28 Sept 2026
- Import
- Its import utility supports detailed invoices, including loan-level records. · approvalsoft.com, 11 Oct 2026
- Integrations
- ApprovalSoft integrates with Accounting for Mortgage Bankers (AMB) and systems that accept standard file formats. · approvalsoft.com, 11 Oct 2026
- Invoice capture
- email · approvalsoft.com, 20 Sept 2026
- Maker
- The product pages identify Advantage Systems, Inc. as the maker. · approvalsoft.com, 11 Oct 2026
- Pricing
- The official site directs prospective buyers to contact the company to purchase ApprovalSoft; it does not state a price on the page opened. · approvalsoft.com, 11 Oct 2026
- Purpose
- ApprovalSoft manages invoice approvals and other approvable documents and transactions. · approvalsoft.com, 11 Oct 2026
- Support
- Advantage Systems says it can assist with installing PHP for IIS and directs prospective buyers to call for a demo or purchase information. · approvalsoft.com, 11 Oct 2026
- System requirements
- The database server requires Windows Server 2016 or later and SQL Server Standard or Enterprise Edition 2017 or higher. · approvalsoft.com, 11 Oct 2026
Where ApprovalSoft stands on Freedom251
- Invoice Approval Software#17 of 37
- Accounts Payable Software#82 of 97