Freedom251 › Event Diagramming Software
EventReception
What EventReception is
EventReception brings event diagrams, seating plans, guest check-in and event management into software for hotels, venues, caterers and event professionals. Guests can be arranged at tables or chairs after importing a list from Excel; teams can manage RSVPs and groups, then export table lists to Excel or PDF. Its e-GuestList app supports online and offline check-ins, imports Excel guest lists and syncs activity across devices in real time. Check-in reporting covers attendance, no-shows, walk-ins, activity by minute and device breakdowns, with PDF and Excel exports. Other listed tools include SMS seating, venue navigation maps and payment checkout through Viva. A free check-in account allows unlimited events with up to 30 guests per event, and the software demo has a 14-day trial. EventReception is available on Android, iOS and web. The MAX-150 plan costs 19.00 € per event for up to 150 guests and two tablet devices; monthly plans range from 90.00 € to 570.00 €.
Who it suits
It suits hotels, venues, caterers and event professionals coordinating seating and check-in. The free check-in account may fit events with up to 30 guests each.
What it does well
- Imports guest lists from Excel
- Supports online and offline check-ins
- Syncs check-in activity across devices in real time
- Exports attendance reports to PDF or Excel
- Guest contact details are deleted 15 days after events
What to know first
- Free check-in account allows up to 30 guests per event
- MAX-150 is limited to two tablet devices
- Per-event credits expire after 12 months unless extended
Limits
The free check-in account supports unlimited events with up to 30 guests per event. Check-in packages have guest and tablet-device limits for each event, and per-event credits expire 12 months after purchase unless extended by request.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Diagrams & Seating | per month · One user · Event diagrams · Management platform · Seating charts · SMS seating · Navigation map · Check-in app | 155 € a month |
| Diagrams & Seating | per year · One user · Event diagrams · Management platform · Seating charts · SMS seating · Navigation map · Check-in app | 1,550 € a year |
| MAX-150 | per event · One event · Maximum 150 guests · Maximum 2 tablet devices | 19 €, paid once |
| All Solutions | per month · One user · Up to 5 check-in users · Up to 700 check-ins per event · Event diagrams · Management platform · Seating charts · SMS seating · Navigation map · Check-in app | 190 € a month |
| All Solutions | per year · One user · Up to 5 check-in users · Up to 700 check-ins per event · Event diagrams · Management platform · Seating charts · SMS seating · Navigation map · Check-in app | 1,900 € a year |
| MAX-150 | per month · Unlimited events for 30 days · Maximum 150 guests per event · Maximum 2 tablet devices per event | 47 € a month |
| Unlimited | per month · Unlimited users · Unlimited check-in users · Unlimited check-ins · Event diagrams · Management platform · Seating charts · SMS seating · Navigation map · Check-in app | 570 € a month |
| Unlimited | per year · Unlimited users · Unlimited check-in users · Unlimited check-ins · Event diagrams · Management platform · Seating charts · SMS seating · Navigation map · Check-in app | 5,700 € a year |
The first 8 of 10 plans, as eventreception.com lists them, read 28 Sept 2026. The maker's own page has the final word. Every plan
Getting started
- Visit https://eventreception.com/ to start with a free check-in account or review the software demo.
- Use the 14-day trial to try the software demo.
- Import a guest list from Excel.
- Arrange guests at tables or chairs and manage RSVPs or groups.
- Use e-GuestList for online or offline check-in across devices.
- Export table lists or check-in reports to Excel or PDF.
Verdict
EventReception covers seating, event diagrams and check-in, with reporting and exports for attendance tracking. Check the guest and device limits for the plan you need before choosing it.
Questions
Does EventReception have a free plan?
Yes. The free check-in account allows unlimited events, with up to 30 guests per event.
Is there a free trial?
Yes. The pricing page offers a full 14-day trial for the software demo.
Which platforms are supported?
EventReception is available on Android, iOS, and web.
Can check-in work offline?
Yes. The e-GuestList app supports online and offline check-ins and syncs across devices in real time.
What do the monthly plans cost?
Event Diagrams is 90.00 € per month, Diagrams & Seating is 155.00 € per month, All Solutions is 190.00 € per month, and Unlimited is 570.00 € per month.
What does MAX-150 include and cost?
MAX-150 costs 19.00 € per once, billed per event. It covers one event with a maximum of 150 guests and two tablet devices.
Facts from EventReception's own pages
- Check-in
- The e-GuestList app supports online and offline check-ins, Excel guest-list imports, and real-time syncing across devices. · eventreception.com, 28 Sept 2026
- Free account limit
- The free check-in account allows unlimited events with up to 30 guests per event. · eventreception.com, 28 Sept 2026
- Guest data retention
- The seating page states that guest mobile numbers and email addresses are automatically deleted 15 days after events. · eventreception.com, 28 Sept 2026
- Headquarters
- Kalamaria, Greece · eventreception.com, 28 Sept 2026
- Integrations
- The maker describes Excel imports and exports, PDF exports, SMS delivery, online venue navigation maps, and payment checkout through Viva. · eventreception.com, 28 Sept 2026
- Intended users
- The software is designed for hotels, venues, caterers, and event professionals. · eventreception.com, 28 Sept 2026
- Plan limit
- For check-in packages, guest and tablet-device limits apply to each event, and per-event credits expire 12 months after purchase unless extended by request. · eventreception.com, 28 Sept 2026
- Privacy
- The privacy policy says EventReception does not sell or rent user data and that sensitive card details are processed by its payment provider, inaccessible to EventReception. · eventreception.com, 28 Sept 2026
- Product
- EventReception provides event diagrams, table plans, seating charts, SMS seating, check-in, and event management software. · eventreception.com, 28 Sept 2026
- Reporting
- Check-in reports include attendance coverage, no-shows, walk-ins, per-minute analysis, device breakdowns, and PDF or Excel exports. · eventreception.com, 28 Sept 2026
- Seating
- Users can import guest lists from Excel, seat guests at tables or chairs, manage RSVPs and groups, and export table lists to Excel or PDF. · eventreception.com, 28 Sept 2026
- Security
- The check-in app says data are SSL-encrypted and secured in an ISO/IEC 27001:2022-certified three-tier data center. · eventreception.com, 28 Sept 2026
- Support
- Combo packages include 365-day support, and the pricing page offers a brief online product tour. · eventreception.com, 28 Sept 2026
- Trial
- The pricing page offers a full 14-day trial for the software demo. · eventreception.com, 28 Sept 2026
Where EventReception stands on Freedom251
- Event Diagramming Software#4 of 24