CraftNote

Overview

CraftNote turns recorded meetings into transcripts and summaries without adding a bot to the call. It suits individuals and teams who want meeting capture connected to calendars and work apps. The free tier is a useful starting point, but its weekly caps and the service’s restriction on sensitive data matter before adopting it for ongoing work.

Key features

Bot-free recording is CraftNote’s defining advantage: meetings can be captured without a bot joining the room. It also records audio and video, accepts uploads and imports, and provides automatic transcription, timestamps, chapter generation, AI notes, chat with notes, and daily digests. That breadth makes it useful for turning meetings into material people can revisit and work with, not just a brief recap.

Recording or note-capture integrations cover Microsoft Teams, Zoom, Google Meet, and Slack Huddles. Google and Outlook calendar sync is included on Free; other integrations include Linear, Slack, Notion, Claude, ChatGPT, Codex, and MCP clients. Public links and PDF and DOCX exports support sharing, while markdown is also an export format.

Free supports more than 100 languages, but its limited weekly allowance constrains how much multilingual material can be processed. Individual adds more than 30 summary templates, advanced models, and chat with notes. CraftNote says recordings, transcripts, summaries, and chat content are not used to train its own or third-party models. Its listed backends encrypt data at rest with vendor-managed AES-256 and use TLS 1.2 or higher in transit. However, CraftNote is not HIPAA-covered and is not intended for special-category or sensitive data, so it is not suitable for those records.

Pricing

Free costs nothing, forever, with no credit card required. It includes 10 uploads and imports per week, two recording hours per week, Google and Outlook calendar sync, AI meeting notes and transcripts, and support for 100+ languages. Those caps make it a sensible way to try the workflow or handle occasional meetings, but a poor fit for regular high-volume recording.

Individual costs $8.33 a month when billed at $99.99/year; the page also shows $9.99/month. It includes everything in Free, unlimited meeting notes and transcripts, recordings up to four hours, advanced models, chat with notes, and bot-free recording. It is the clearest fit for an individual with steady meeting volume who can use annual billing; the longer recording limit still excludes sessions over four hours.

CraftNote Teams costs $12 a month, billed $144/year per user; its FAQ also states $15/user/month billed monthly. It adds shared team notes, centralized billing, MCP integrations, admin control, and role-based access to Individual. Per-user annual pricing suits teams that need shared administration, while monthly billing costs more. CraftNote offers a 30-day trial. For help with website subscriptions, billing changes, or refunds, it directs users to [email protected].

Platforms

CraftNote is available on Android, iOS, macOS, Windows, web, and as an extension, giving users options across desktop, mobile, and browser workflows.

Who it's for

CraftNote is a strong fit for individuals and teams that want bot-free meeting capture, searchable transcripts, and notes connected to calendars or other work tools. Its listed audiences include business, recruiting and HR, education, personal use, lawyers, healthcare, researchers, and media and podcasting. That breadth does not override its privacy boundary: it should not be chosen for sensitive data or HIPAA-covered work.

Pros and cons

• Pro: Bot-free recording avoids placing a meeting bot in the room.
• Pro: Calendar sync is included on Free, and integrations span major meeting services and work tools.
• Pro: Transcription, summaries, chat with notes, digests, and several export and sharing options support follow-up beyond the call.
• Con: Free is capped at 10 uploads and imports and two recording hours per week, limiting sustained use.
• Con: Individual’s standard annual rate is $99.99/year, and recordings are limited to four hours.
• Con: It is not HIPAA-covered and is not intended for sensitive data.

Alternatives

For podcast-oriented workflows, compare Podcast Show Notes Software. DomeScribe may suit a one-off transcription need: its free plan offers 30 minutes of transcription once, with a 30-minute and 50 MB per-file limit. audien·to is worth considering for daily file processing, with 90 minutes per day and up to three 30-minute files on Free. ChapterGen is a narrower free option for generating chapters from two videos up to 20 minutes each, without signup.

Deciphr offers a free text-only content suite for up to 40 minutes. DriftNote may fit podcast-following and transcript-processing workflows, with five monthly summaries and Notion sync on Free. EditClips.online offers more than 50 browser tools on its free plan. Show Notes Generator provides a free episode upload for transcript and show notes. Podflow is another option for creators who need a paid upload allowance, with plans beginning at 8 uploads per month.

Verdict

Choose CraftNote if bot-free capture, integrations, and a connected transcript-and-notes workflow are more important than generous free usage. Individual is the natural step up for regular solo use, while Teams adds shared notes and administration for per-user pricing. Look elsewhere if you need sensitive-data handling or expect more from the free tier than its weekly limits allow.