CondoAide

CondoAide is management software for Quebec condo syndicates preparing for Bill 16. It suits self-managed boards seeking one place for reserve planning, finances, maintenance records, and owner communications. Its scope is useful, but boards needing online voting or assemblies must use dedicated tools.

Overview

The product brings long-range planning and day-to-day administration together, a practical fit for volunteer boards that want shared records rather than disconnected spreadsheets and messages. Its Quebec focus and Bill 16 preparation make it less of a general-purpose choice for communities elsewhere. CondoAide does not manage online voting or assemblies, so it cannot serve as a complete meeting platform.

Key features

Reserve planning covers 25 years, and the maintenance logbook combines equipment inventory with completed-work tracking. That gives boards a useful foundation for connecting future reserve needs with the history of upkeep.

Accounting covers budgets, unit charges, financial statements, and balances across three funds. Advanced Finances adds CSV imports, bank reconciliation, and CPA export, which matters to syndicates needing a more direct accounting handoff. Pre-authorized debit collection can reconcile automatically to the ledger; CondoAide absorbs fees on successful debit transactions.

Meeting agendas can link to documents and minutes, while announcements include read receipts and co-owner requests can be tracked. These tools help boards see whether communications were received and follow requests through. The AI assistant answers condo-management questions, drafts minutes, and summarizes uploaded documents. Its queries are not used to train AI models.

The maker says association data is hosted in Quebec, encrypted at rest with AES-256 and in transit with TLS 1.3. Two-factor authentication is available, and sensitive actions are logged. Customers can export data in standard formats such as PDF, CSV, or Excel, depending on plan.

Pricing

CondoAide is freemium, with monthly plans and a 60-day trial on Starter, Management, and Pro. Annual billing saves two months on those three plans. Free and Starter include email support; Management and Pro include priority support.

Free is suitable for a very small association testing the core workflow, but its 5-unit, single-building, and 20-request monthly caps constrain ongoing use. Starter raises the unit ceiling to 50, while Management adds storage and AI capacity but gives no unit or building ceiling in its stated inclusions. Pro is the clearest fit for larger associations needing stated capacity up to 200 units and five buildings. Gestionnaire is aimed at professional managers handling multiple syndicates in one account with a consolidated invoice; its base charge grows with per-syndicate fees and portfolio-unit charges.

Platforms

CondoAide runs on the web and is described as a progressive web app for modern desktop, tablet, and smartphone browsers. Android and iOS are also listed, and no app download is required.

Who it's for

Self-managed Quebec syndicates are the natural audience, particularly boards that want reserve, accounting, maintenance, and communications records together. Professional property managers with multiple syndicates should consider Gestionnaire. Groups whose essential workflow includes online voting or assemblies should pair CondoAide with dedicated tools or choose another platform.

Pros and cons

• Pros: A 25-year reserve horizon plus a centralized maintenance history supports both planning and upkeep tracking.
• Pros: Bank reconciliation, CPA export, and ledger-linked debit collection can reduce friction between board administration and accounting.
• Pros: Quebec hosting, encryption, optional two-factor authentication, action logging, and plan-dependent standard-format exports address security and data portability.
• Cons: Online voting and assemblies are outside its scope, leaving a gap for boards seeking a single meeting workflow.
• Cons: Free has tight unit, building, storage, and AI quotas; larger associations must move to paid plans.
• Cons: Gestionnaire's per-syndicate and portfolio-unit charges mean its C$100 a month base is not the full cost for a manager with a larger portfolio.

Alternatives

HOA Accounting Software is a useful category starting point for comparing accounting-focused options.

Choose HOA Messenger when unlimited HOAs and residents matter more than CondoAide's reserve and accounting scope; its free plan provides 90-day visibility.

GProps System is another freemium option spanning community apps, property management and accounting, and visitor management.

MoneyMinder may suit groups prioritizing budgeting tools, forecasting, a custom chart of accounts, and Excel export in a free edition.

CommunityPay is worth considering when statute lookup, thresholds, compliance profiles, and topics via a public API are the priority.

ResLife Finances offers a free operations layer for associations, with online collection fees applying.

HOA Start is an alternative with Complete and Software Only plans.

SMPLR HOA may fit communities seeking a paid Community plan priced at $25 a month annually at a 25-home minimum, or $32/month billed monthly.

FRONTSTEPS is another paid option for web, iOS, and Android.

Verdict

CondoAide is a strong fit for self-managed Quebec syndicates that want reserve planning, accounting, maintenance history, and owner communications connected in one system. Its accounting and operational range is the main reason to choose it; the need for separate voting and assembly tools is the clearest reason to look elsewhere.