Ciphr HR
by Ciphr HR
What Ciphr HR is
Ciphr HR is cloud HR software for UK organisations with 200 to 2,000 employees. It connects employee records with payroll, recruitment, learning, and benefits, while covering onboarding, absence and time-off management, performance, time tracking, analytics, reporting, and employee self-service. An AI assistant answers natural-language questions using live HR data, can book leave, and can provide knowledge-base links. It follows existing role permissions and records questions and answers in an audit trail. Ciphr says data is held in the UK or EEA, and the assistant operates inside its ISO/IEC 27001-accredited environment. APIs support two-way exchange with authorised applications, and payroll synchronisation includes selective updates, audit trails, and UK compliance validation checks. Every customer receives structured implementation with a dedicated team, plan, and milestones. The paid service has no free plan or free trial. Pricing starts at £5/user/mo on a 125-employee, three-year minimum-term basis; custom pricing depends on organisation size, modules, and support.
Who it suits
Ciphr HR is aimed at UK public, private, and non-profit organisations with 200 to 2,000 employees. It suits teams wanting connected HR, payroll, employee administration, and implementation support.
What it does well
- Covers records, onboarding, absence, and performance
- AI assistant uses live HR data
- Role permissions and audit trail for AI
- UK or EEA data location
- Structured implementation with dedicated team
What to know first
- No free plan
- No free trial
- Three-year minimum applies to listed starting basis
- Pricing varies by organisation and scope
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Standard HR software | Figure based on 125 employees with a three-year minimum term; custom pricing applies. · 125 employees · Three-year minimum term | £5 a month |
| Ciphr HR (standard HR software) | Per employee per month; based on standard HR software for 125 employees, with a three-year minimum term. · Price varies by organisation size, modules and support; custom quote | £5 a month |
As ciphr.com lists them, read 22 Sept 2026. The maker's own page has the final word.
Verdict
Ciphr HR brings core HR processes, payroll connections, integrations, and an audited AI assistant into one cloud system. The paid-only model and term attached to its listed starting price should be considered before requesting a custom quote.
Facts from Ciphr HR's own pages
- AI assistant
- The AI assistant answers natural-language questions using live HR data and can book leave and provide knowledge-base links. · ciphr.com, 11 Oct 2026
- AI permissions
- The AI assistant uses existing role permissions and records questions and answers in an audit trail. · ciphr.com, 11 Oct 2026
- Data location
- Ciphr states that data is held in the UK or EEA and that the AI assistant operates inside its ISO/IEC 27001-accredited environment. · ciphr.com, 11 Oct 2026
- Employee records
- Yes · ciphr.com, 22 Sept 2026
- Features
- The HR system includes onboarding, absence, performance, analytics, employee self-service and reporting. · ciphr.com, 11 Oct 2026
- Free plan
- No · ciphr.com, 22 Sept 2026
- Headquarters
- Reading, UK · ciphr.com, 28 Sept 2026
- Implementation
- Ciphr says every customer receives a structured implementation with a dedicated team, a plan and defined milestones. · ciphr.com, 11 Oct 2026
- Integrations
- Listed integration partners include Webexpenses, ShopWorks, MyTeamBuilder and Vacancy Poster; Ciphr says its APIs support two-way data exchange with authorised applications. · ciphr.com, 11 Oct 2026
- Employee onboarding
- Yes · ciphr.com, 22 Sept 2026
- Payroll connection
- Ciphr HR synchronises people and pay data with payroll through an API and supports selective updates, audit trails and UK compliance validation checks. · ciphr.com, 11 Oct 2026
- Performance management
- Yes · ciphr.com, 22 Sept 2026
- Pricing limits
- Ciphr does not publish standard plan prices online and says pricing depends on scope; the listed starting price is based on standard HR software for 125 employees with a three-year minimum term. · ciphr.com, 11 Oct 2026
- Product
- Ciphr HR is cloud HR software that connects employee records with payroll, recruitment, learning and benefits. · ciphr.com, 11 Oct 2026
- Security certifications
- Ciphr’s Trust Centre lists Cyber Essentials, Cyber Essentials Plus, GDPR, ISO 9001:2015, ISO 14001:2015 and ISO/IEC 27001:2022. · trust.ciphr.com, 11 Oct 2026
- Support
- Ciphr describes its support as UK-based and directs existing customers to its customer support portal to find guides or submit requests. · ciphr.com, 11 Oct 2026
- Target customers
- Ciphr says it is built for UK organisations with 200 to 2,000 employees and works with public, private and non-profit sector teams. · ciphr.com, 11 Oct 2026
- Time-off management
- Yes · ciphr.com, 22 Sept 2026
- Time tracking
- Yes · ciphr.com, 22 Sept 2026
- Trial and demo
- Ciphr says customers can book a no-obligation demo before committing and does not offer a free trial on its pricing page. · ciphr.com, 11 Oct 2026
Where Ciphr HR stands on Freedom251
- HR Software#134 of 233