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ChildCare Sage
What ChildCare Sage is
ChildCare Sage is locally installed childcare management software for traditional centers, drop-off centers, preschools, afterschool programs, summer camps, and faith-based and learning development centers. It keeps child and family records such as medical histories, immunizations, photos, parent and pickup-person contacts, enrollment dates, and schedules. Its timeclock supports parent and staff sign-in and sign-out, including group sign-in, and can run across multiple computers or on its own.
The software handles tuition and hourly, daily, weekly, and monthly billing, with configurable rates, discounts, parent copays, emailed bills, and automatic ACH and credit card processing. For center administration, it tracks staff timesheets, wages, overtime, reimbursements, payroll taxes, expenses, and accounting reports. It also records meals and foods consumed, then creates printable daily menus and meal plans for different age groups. Listed integrations include QuickBooks Pro and Gmail. ChildCare Sage runs on Windows computers and on Macs with Windows installed. The maker lists a five-level password system, database backup, and one year of support and updates with purchase. Pricing includes a ChildCare Sage plan at $895, paid once and a Large Center plan at $895 a month (billed billed annually).
Who it suits
ChildCare Sage suits childcare and preschool operators that want locally installed tools for records, attendance, billing, staff accounting, and meal planning. Its center-size options include small and medium limits as well as a large option for unlimited children and staff.
What it does well
- Stores medical, immunization, contact, enrollment, and schedule records.
- Supports parent and staff attendance, including group sign-in and sign-out.
- Handles varied billing periods, discounts, copays, and automatic payments.
- Tracks staff pay details, taxes, reimbursements, expenses, and reports.
- Creates printable menus and age-specific meal plans.
- Includes QuickBooks Pro integration and one year of support and updates.
What to know first
- No free plan is listed.
- Mac use requires Windows to be installed.
- The ChildCare Sage plan includes no modules.
Limits
The ChildCare Sage plan is listed at $895, paid once for unlimited children and includes no modules. Small supports up to 30 active families or 50 active children and 20 staff; Medium supports up to 60 active families or 100 active children and 40 staff. Large supports unlimited children and staff.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Large Center | billed annually | $895 a month |
| ChildCare Sage | Unlimited children · no modules | $895, paid once |
As childcaresage.com lists them, read 20 Sept 2026. The maker's own page has the final word.
Getting started
- Visit the ChildCare Sage website.
- Choose a listed plan: ChildCare Sage or Large Center.
- Install the software locally on a Windows computer, or on a Mac with Windows installed.
- Use one year of included support and updates after purchase.
Verdict
Choose ChildCare Sage if your center needs local software for records, attendance, billing, payroll tracking, and meal planning. It is available for Windows computers and Macs running Windows. Consider another option if you need a web-based product or a free plan.
Questions
How much does ChildCare Sage cost?
The ChildCare Sage plan is $895, paid once. Large Center is listed at $895 a month (billed billed annually).
Is there a free plan?
No. The listed pricing model is paid.
Which computers can run ChildCare Sage?
It runs on Microsoft Windows computers and Macs with Windows installed. It is installed locally and is not web-based.
Does it integrate with other software?
Listed integrations are QuickBooks Pro and Gmail for sending emails.
What support comes with a purchase?
One year of support and updates is included. Support options listed include toll-free phone, email, a forum, and remote online support.
Can one installation serve multiple centers?
It can be installed on as many computers as desired for one center. Multiple centers must purchase separate copies.
Facts from ChildCare Sage's own pages
- Attendance
- Its timeclock lets parents and staff sign in and out, supports group sign-in and sign-out, and can run on multiple computers or stand alone. · childcaresage.com, 3 Oct 2026
- Billing
- The software supports tuition, hourly, daily, weekly, and monthly billing, with configurable rates, discounts, parent copays, and emailed bills. · childcaresage.com, 3 Oct 2026
- Billing and payments
- Yes · childcaresage.com, 20 Sept 2026
- Center size limits
- Small supports up to 30 active families or 50 active children and 20 staff; Medium supports up to 60 active families or 100 active children and 40 staff; Large supports unlimited children and staff. · childcaresage.com, 3 Oct 2026
- Child and family records
- It stores child medical histories, immunizations, photos, parent and pickup-person contact details, enrollment dates, and schedules. · childcaresage.com, 3 Oct 2026
- Company history and location
- The maker says it developed its first childcare management system in 2000 and released the first ChildCare Sage in 2002, and lists Rockville, Maryland, USA as its location. · childcaresage.com, 3 Oct 2026
- Founded
- 2000 · childcaresage.com, 28 Sept 2026
- Free plan
- No · childcaresage.com, 20 Sept 2026
- Headquarters
- Rockville, Maryland, USA · childcaresage.com, 28 Sept 2026
- Integrations
- The software lists QuickBooks Pro integration and Gmail integration for sending emails. · childcaresage.com, 3 Oct 2026
- Meals
- It stores meal counts and foods consumed and creates and prints daily menus and meal plans for children of different ages. · childcaresage.com, 3 Oct 2026
- Networking limit
- The software can be installed on as many computers as desired for one center, while multiple centers must purchase separate copies. · childcaresage.com, 3 Oct 2026
- Payments
- The listed features include automatic ACH and credit card account processing. · childcaresage.com, 3 Oct 2026
- Payroll and accounting
- It tracks staff timesheets, wages, overtime, reimbursements, payroll taxes, center expenses, and accounting reports. · childcaresage.com, 3 Oct 2026
- Platform
- The FAQ says the software runs on Microsoft Windows computers and on Macs with Windows installed; it is installed locally and is not web-based. · childcaresage.com, 3 Oct 2026
- Purpose
- ChildCare Sage is childcare management software for traditional centers, drop-off centers, preschools, afterschool centers, summer camps, and faith-based and learning development centers. · childcaresage.com, 3 Oct 2026
- Refund guarantee
- The homepage advertises a 100% 60-day money-back guarantee. · childcaresage.com, 3 Oct 2026
- Security and backup
- The product lists a five-level password system and a built-in database backup function. · childcaresage.com, 3 Oct 2026
- Support
- The maker lists toll-free phone, email, forum, and remote online support, and says one year of support and updates is included with purchase. · childcaresage.com, 3 Oct 2026
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