Certadox is paid web software for property managers who verify vendor insurance and track credentials across multiple properties. Pricing starts at $49.99 per month, with a 14-day trial and no free plan. A portfolio dashboard shows vendor compliance by property or building, while alerts warn before insurance or license coverage expires. The system tracks certificates of insurance, W-9s, licenses, OSHA certifications, bonds, workers’ compensation policies and other required documents. AI summaries extract carriers, coverage, limits, dates and gaps against a requirement template, displayed beside the source document. Vendors receive scoped portals for uploads and submission status. Certificates, reviews and approvals are timestamped and attributed, with exportable compliance records. Starter supports up to 25 vendors for $49.99/month; Pro supports up to 100 for $99.99/month; Enterprise uses custom pricing and adds unlimited vendors, onboarding, API access and custom integrations.
Who it is for
It suits property managers overseeing vendors such as roofers, landscapers and HVAC contractors across several properties. Teams needing insurance alerts, document collection and compliance reporting can use its portfolio workflow.
What is good
- Portfolio dashboard shows compliance by property
- Alerts before insurance or license expiry
- AI summaries identify coverage gaps
- Vendor portal supports document submissions
- Unlimited team members on all plans
What to know first
- No free plan
- Enterprise pricing is custom
- No SOC 2 or ISO 27001 audit
- No independent penetration test completed
Verdict
Certadox focuses on vendor compliance administration for property portfolios, combining document analysis, alerts, portals and audit records. Plan limits and security-assessment status are important considerations when selecting a tier.
Certadox plans and pricing
All plansCompared on property management vendor management software
- Free plan
- No
- Paid from
- $49.99/mo
- Vendor onboarding
- Yes
- Compliance documents
- Yes
- Insurance tracking
- Yes
- Performance reporting
- Yes
