Freedom251 › Camp Management Software
Camp Scheduling Pro
What Camp Scheduling Pro is
Camp Scheduling Pro is web-based software for organizing camp schedules and records at residential camps, day camps, or both. It tracks campers, staff, cabins, bunks, and groups, with custom fields for details such as allergies or disabilities. Camps can set up multiple camps, sessions, and periods, including overlapping periods, A/B schedules, and activities spanning several periods. Scheduling can be arranged by group or individual, and the automatic scheduler considers camper requests, capacity, collision avoidance, and custom rules. Activities can have capacity targets, prerequisites, zones, color coding, and custom fields. The software produces individual and group schedules, rosters, master schedules, custom reports, end-of-summer report cards, and Excel schedule grids; schedules can be printed or shared with staff, campers, and parents. It supports concurrent users with Admin, Staff, and Read Only roles, including unlimited free Read Only users. Pricing is available on request. A free trial starts with a sample camp database and needs no credit card.
Who it suits
It suits residential and day camps that need to manage activity schedules, camper and staff records, or both. Staff and families can receive schedules, while administrators can use custom rules and reports.
What it does well
- Schedules by group or individual.
- Automatic scheduling considers requests and collisions.
- Imports requests from registration software or spreadsheets.
- Unlimited free Read Only users.
- Free trial requires no credit card.
What to know first
- No free plan.
- Pricing is available only on request.
- Web platform only.
Limits
There is no free full plan; paid pricing depends on the maximum number of campers at camp simultaneously. Read Only viewing is free and unlimited, while maker-performed data downloads carry a fee of three months’ subscription service or $300 USD, whichever is higher.
Getting started
- Open the Camp Scheduling Pro website
- Start the free trial without a credit card
- Adjust the sample camp database and schedule or add your own groups and activities
- Create camps, sessions, periods, and activity rules
- Invite concurrent users with Admin, Staff, or Read Only roles
- Use implementation and support services as needed
Verdict
Camp Scheduling Pro combines camp records, activity scheduling, and reporting in a web-based system. Its no-card trial and free read-only access offer ways to explore schedules, but pricing requires a request.
Questions
What does Camp Scheduling Pro cost?
It is a paid product with pricing on request. The amount depends on the maximum number of campers at camp at the same time, regardless of how many camps are managed.
Is there a free trial?
Yes. The trial requires no credit card and begins with a sample camp database and schedule that can be adjusted or populated with your own groups and activities.
Which platforms does it support?
Camp Scheduling Pro is 100% web based and described as usable from any device.
Does it integrate with registration systems?
The maker names CampMinder, CampBrain, UltraCamp, and CircuitTree integrations. Requests can also be imported from registration software or Google and Excel sheets.
Can families and staff view schedules?
Schedules can be printed or shared with staff, campers, and parents. Unlimited free Read Only users can view schedules by camp.
Facts from Camp Scheduling Pro's own pages
- Access and sharing
- The web-based product supports concurrent users and Admin, Staff, and Read Only roles, with unlimited free Read Only users. · campscheduling.com, 9 Oct 2026
- Activity controls
- Activities can have minimum, maximum, and ideal capacities, prerequisites, zones, and scheduling constraints between zones. · campscheduling.com, 10 Oct 2026
- Automatic scheduling
- Automatic scheduling uses camper requests, capacity, collision avoidance, and custom rules, with manual overrides for capacity or skill controls. · campscheduling.com, 10 Oct 2026
- Camper and staff records
- The system tracks campers, staff, cabins, bunks, and groups, supports custom database fields, and can represent details such as allergies or disabilities as report symbols. · campscheduling.com, 9 Oct 2026
- Camp records
- It tracks campers, staff, cabins, bunks, and groups, with custom database fields and details such as allergies or disabilities. · campscheduling.com, 10 Oct 2026
- Camp types
- The maker says its plans are intended for residential camps, day camps, or both. · campscheduling.com, 9 Oct 2026
- Data export
- Customers can download their data using the service's tools; if the maker performs the download, the terms specify a fee of three months' subscription service or $300 USD, whichever is more. · campscheduling.com, 9 Oct 2026
- Founded
- 1995 · campscheduling.com, 28 Sept 2026
- Free trial
- The maker advertises a free trial with no credit card required and says signup starts with a sample camp database and schedule. · campscheduling.com, 10 Oct 2026
- Headquarters
- The contact page says the company is based in Hayward, Wisconsin, and Doylestown, Pennsylvania. · campscheduling.com, 10 Oct 2026
- Implementation and support
- The maker offers one-on-one implementation and says users can call, email, or text US-based support, with optional 24/7 support available. · campscheduling.com, 10 Oct 2026
- Integrations
- The site names CampMinder, CampBrain, UltraCamp, and CircuitTree among registration system integrations, and also describes importing requests from registration software or Google/Excel sheets. · campscheduling.com, 10 Oct 2026
- Integrations and imports
- The maker names CampMinder, CampBrain, UltraCamp, and CircuitTree integrations and says requests can also be imported from registration software or Google/Excel sheets. · campscheduling.com, 9 Oct 2026
- Intended users
- The maker describes plans for residential camps, day camps, or both. · campscheduling.com, 10 Oct 2026
- Maker history
- The maker's About page identifies Jon Biedermann as founder and says he developed the first Pro-Scheduler version, which the camp began using in 1995. · campscheduling.com, 9 Oct 2026
- Pricing basis
- Pricing is based on the maximum number of campers managed at the same time, regardless of the number of camps managed. · campscheduling.com, 10 Oct 2026
- Privacy and Google login
- The terms say the product's use and transfer of data potentially received from Google Accounts follows the Google API Services User Data Policy, including Limited Use requirements. · campscheduling.com, 9 Oct 2026
- Purpose
- Camp Scheduling Pro is summer camp software for tracking campers, offering electives or clubs, scheduling by group or individual, and sharing or printing schedules. · campscheduling.com, 10 Oct 2026
- Read-only access
- The product offers unlimited free read-only users to view schedules by camp. · campscheduling.com, 10 Oct 2026
- Reports
- Reporting includes individual or group schedules, rosters, master schedules, custom reports, and end-of-summer camper report cards. · campscheduling.com, 10 Oct 2026
- Schedule setup
- Camps can configure multiple camps, sessions, and periods, including overlapping periods, A/B schedules, and activities spanning multiple periods. · campscheduling.com, 10 Oct 2026
- Trial
- The free trial requires no credit card and starts with a sample camp database and schedule that users can adjust or populate with their own groups and activities. · campscheduling.com, 9 Oct 2026
- Web based
- The product is 100% web based and described as usable from any device. · campscheduling.com, 10 Oct 2026
Where Camp Scheduling Pro stands on Freedom251
- Camp Management Software#21 of 29