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AssetFlow Schools
What AssetFlow Schools is
AssetFlow Schools is a web system for tracking school equipment and consumable supplies, including the person holding each item. Staff can create printable QR labels in bulk and scan them with an ordinary phone camera. Handovers, returns, repairs and stock movements receive timestamps and responsible-person names, and records cannot be edited. Issuing, returning and recording stock can continue offline, then synchronize when a device reconnects without duplicate entries. Eight account types provide role-specific access, while the site says one school’s data is not visible to another. Schools can import assets, students and staff from Excel or CSV files, then enter store and laboratory items. For lost or damaged equipment, the system calculates a charge from current value and condition and can produce a printable PDF bill. Lab stocktakes compare expected and counted items, with alerts for overdue items, low stock and damage. Pricing is custom and agreed after a visit or call; a no-cost demo is available.
Who it suits
It suits primary and secondary schools, including schools in Kenya and East Africa, that need equipment, stock and handover records. It is not intended to manage wider school finances, fees or ledgers.
What it does well
- Bulk printable QR labels
- Offline recording with duplicate prevention
- Immutable timestamped movement history
- Role-specific access across eight account types
- PDF charges for lost or damaged items
What to know first
- No free plan
- Pricing requires a visit or call
- Not an accounting or bookkeeping system
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Custom school plan | Price agreed after a school visit or call; depends on school size and operational complexity. · No single price list | On request |
As assetflow.invonicstechnologies.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
AssetFlow Schools focuses on school equipment, supplies and accountability records, with offline operation, QR labeling and stocktake alerts. Schools needing finance, fee or ledger management will need a separate system.
Facts from AssetFlow Schools's own pages
- Access roles
- Provides eight account types with access limited to the parts of the system each role uses. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Accounting limit
- AssetFlow says it is not an accounting or bookkeeping system and does not manage a school's wider finances, fees or ledgers. · assetflow.invonicstechnologies.com, 10 Oct 2026
- Audit history
- Hand-overs, returns, repairs and stock movements are recorded with a time and a person's name, and entries cannot be edited. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Demo
- The maker offers a demo with no commitment or card required; demo data resets automatically. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Headquarters
- Nairobi, Kenya · assetflow.invonicstechnologies.com, 28 Sept 2026
- Imports
- Assets, students and staff can be imported from Excel or CSV files; store and lab items are entered in the system. · assetflow.invonicstechnologies.com, 10 Oct 2026
- Intended users
- The product is designed for primary and secondary schools in Kenya and East Africa, and the maker says it supports schools with hundreds or several thousand items. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Loss and damage
- For lost or damaged items, the system calculates a charge based on current value and condition and can produce a printable PDF bill. · assetflow.invonicstechnologies.com, 10 Oct 2026
- Loss and damage charges
- Calculates charges based on an item's current value and the severity of its damage, and can produce a printable PDF bill. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Movement history
- Handovers, returns, repairs and stock movements are recorded with a timestamp and the responsible person's name, and entries cannot be edited. · assetflow.invonicstechnologies.com, 10 Oct 2026
- Offline use
- The app saves issues, returns, student additions and stock entries on the device while offline, then syncs them when connectivity returns. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Pricing
- There is no single price list; the price depends on school size and complexity and is agreed after a visit or call. · assetflow.invonicstechnologies.com, 10 Oct 2026
- Product limit
- The maker says AssetFlow is not an accounting or bookkeeping system and does not handle wider school finances, fees or ledgers. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Purpose
- AssetFlow Schools tracks school equipment and consumable supplies, including who is holding each item. · assetflow.invonicstechnologies.com, 10 Oct 2026
- QR labels
- Prints QR labels in bulk that staff can scan with an ordinary phone camera to view an item's history or record a hand-over. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Roles and access
- The site describes eight account types with role-specific access and says one school's data is not visible to another school. · assetflow.invonicstechnologies.com, 10 Oct 2026
- School data
- The site says each school's data belongs to that school and is never visible to another school. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Spreadsheet imports
- Imports assets, students and staff from Excel or CSV files; store and lab items are added in the system. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Stocktakes and alerts
- The site describes lab equipment stocktakes and alerts for overdue items, low stock and damaged items. · assetflow.invonicstechnologies.com, 10 Oct 2026
- Stocktaking
- Lab equipment stocktakes compare expected and counted items, calculate differences and notify the office about missing items. · assetflow.invonicstechnologies.com, 11 Oct 2026
- Support and sales
- The site says a school can arrange a call or visit to discuss pricing. · assetflow.invonicstechnologies.com, 10 Oct 2026
- What it tracks
- Keeps records of school equipment and consumable supplies, including who holds each item. · assetflow.invonicstechnologies.com, 11 Oct 2026
Where AssetFlow Schools stands on Freedom251
- Asset Tracking Software#40 of 52