Freedom251 › Engineering Document Management Software
aptEDMS
What aptEDMS is
aptEDMS is a document control system for engineering and capital projects, bringing documents, revisions, reviews, transmittals and retention into one register. It handles drawings and models, specifications and reports, procedures and policies, and certificates and records. Each issue creates a new revision that remains readable after it is superseded. Review workflows assign named reviewers, working-day due dates and reminders; transmittals are sealed ZIP files with a hash over the manifest. Browser tools support full-text search and document markups such as revision clouds, callouts, stamps, layers and calibrated measurements. Users can schedule reports for PDF or Excel export and apply retention rules, legal holds and companion-PDF rules. Project roles use database-level row security, with single sign-on, SCIM provisioning and two-factor authentication also listed. aptEDMS says revisions have SHA-256 integrity and workflow actions are append-only. It runs on web and API, with pricing from £400/mo and no free plan. The company says some standards and upload capabilities are not built.
Who it suits
It suits engineering consultancies and project teams in sectors such as energy, utilities, transport, manufacturing, life sciences and the public sector. It is relevant to teams that need controlled revisions, review workflows and retention rules in a shared register.
What it does well
- Append-only revisions remain readable when superseded.
- Reviewers, due dates and reminders are supported.
- Search and markup tools run in the browser.
- Scheduled reports export to PDF or Excel.
- Free register and document export on departure.
What to know first
- No free plan; pricing starts at £400/mo.
- ISO 19650 naming validation is not built.
- No desktop CAD sync agent or upload virus scanning.
Limits
The A project plan includes 1 TB of documents; extra storage is priced per terabyte and agreed in advance. The service has no free plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| A project | Monthly or annual; annual takes two months off. No contract term; cancelled by telling aptEDMS. · Unlimited users · 1 TB of documents · Extra storage priced per terabyte and agreed up front | £400 a month |
As aptedms.com lists them, read 3 Oct 2026. The maker's own page has the final word.
Getting started
- Open the aptEDMS website
- Use the live sample-project demo without signing up or installing
- Choose the A project plan
- Select monthly or annual billing
- Access the service through the web or API
Verdict
aptEDMS combines document control, review workflows, reporting and retention for engineering and capital projects. Before choosing it, consider its £400/mo starting price and the stated gaps in naming validation, desktop CAD sync and upload virus scanning.
Questions
How much does aptEDMS cost?
The A project plan is £400.00 per month, billed monthly or annually. Annual billing takes two months off.
Is there a free plan?
No. A live sample-project demo is available without sign-up or installation.
Which platforms does aptEDMS support?
It runs on web and provides API access.
Does it keep revision history?
Yes. Issues create append-only revisions, while superseded revisions remain readable and marked.
Can customers export their data?
When leaving, customers can export the register to CSV and download documents, revisions and audit entries for free.
Facts from aptEDMS's own pages
- Access and identity
- Per-project roles are enforced by database-level row security; the site also lists single sign-on, SCIM provisioning and two-factor authentication. · aptedms.com, 3 Oct 2026
- Data export
- On leaving, customers can export the register to CSV and download documents, revisions and audit entries for free. · aptedms.com, 3 Oct 2026
- Demo and support
- A live sample-project demo is available without sign-up or installation; the pricing page says all features are switched on in the demo. · aptedms.com, 3 Oct 2026
- Document types
- It supports drawings and models, specifications and reports, procedures and policies, and certificates and records. · aptedms.com, 3 Oct 2026
- Integrations and API
- The site names SSO/OIDC and API access and describes CFIHOS reference data, facility tree and tag register support. · aptedms.com, 3 Oct 2026
- Integrity and audit
- The site says each revision has SHA-256 integrity and that revisions and workflow actions are append-only, with no update or delete policy for any role, including administrators. · aptedms.com, 3 Oct 2026
- Intended users
- The site names energy and process, utilities, transport and infrastructure, manufacturing and life sciences, public sector, and engineering consultancies as target industries. · aptedms.com, 3 Oct 2026
- Notable limits
- The site says a desktop CAD sync agent, ISO 19650 naming validation and virus scanning on upload are not built. · aptedms.com, 3 Oct 2026
- Purpose
- aptEDMS manages controlled documents, revisions, reviews, transmittals and retention in one register for engineering and capital projects. · aptedms.com, 3 Oct 2026
- Reporting and records
- Users can schedule drag-and-drop reports for PDF or Excel export, and apply retention rules, legal holds and companion-PDF rules. · aptedms.com, 3 Oct 2026
- Reviews and transmittals
- Review workflows include named reviewers, working-day due dates and reminders; transmittals are sealed as ZIPs with a hash over the manifest. · aptedms.com, 3 Oct 2026
- Revision control
- Each issue creates a new append-only revision, while superseded revisions remain readable and marked. · aptedms.com, 3 Oct 2026
- Search and markup
- The browser provides full-text search and document markup, including revision clouds, callouts, stamps, layers and calibrated measurement. · aptedms.com, 3 Oct 2026
- Standards
- aptEDMS describes ISO 19650 support as partial and says ISO 19650 naming validation is not built; its ISO 19475 assessment lists six areas conformant, three partial and seven not yet built. · aptedms.com, 3 Oct 2026
Where aptEDMS stands on Freedom251
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