Freedom251 › Physical Therapy Scheduling Software
Apollo Practice Management
What Apollo Practice Management is
Apollo Practice Management is web-based software for physical therapy practices, covering scheduling, clinical documentation, billing, and reporting. Its dashboard groups appointments by status and provides lists for individual therapists. Clinical tools include SOAP notes, custom note templates, and addenda for completed notes. Practices can schedule email or SMS appointment reminders. Apollo says claim scrubbing checks claims for errors and issues alerts or reminders about approval or rejection. Exportable reports cover scheduling, finances, patient information, transactions, and reconciliation. Claim details can be transmitted directly to a supported billing service or clearing house. Apollo says it is HIPAA compliant and uses individual secure logins, password-protected information areas, and encryption for information sent remotely between servers. It can be accessed in a browser on a PC, Mac, iPad, tablet, or smartphone. Plans include unlimited user accounts and multiple practice locations, while setting practitioner and monthly text and fax limits. The Single plan is $108 a month for one practitioner, and a 30-day trial is listed.
Who it suits
Apollo is designed for physical therapists, clinicians, practitioners, and clinical staff who need practice scheduling, notes, billing, and reporting. Its listed plans cover practices with different practitioner counts, with monthly text and fax limits.
What it does well
- Supports SOAP notes and custom note templates.
- Schedules email and SMS appointment reminders.
- Reports can be exported.
- Includes unlimited user accounts.
- 30-day trial is listed.
What to know first
- Single plan costs $108 a month.
- Single plan is limited to one practitioner.
- Plans set monthly text and fax limits.
Limits
The Single plan costs $108 a month and covers one practitioner, with 100 texts and 100 faxes per month. It includes unlimited scheduling, billing and EMR; there is no free plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Single | per month · 1 practitioner · unlimited scheduling · unlimited billing · unlimited EMR · 100 texts/month · 100 faxes/month | $108 a month |
| Large | per month · 16-25 practitioners · unlimited scheduling · unlimited billing · unlimited EMR · 2,500 texts/month · 2,500 faxes/month | $1,188 a month |
| Team | per month · 2-5 practitioners · unlimited scheduling · unlimited billing · unlimited EMR · 500 texts/month · 500 faxes/month | $228 a month |
| Medium | per month · 6-10 practitioners · unlimited scheduling · unlimited billing · unlimited EMR · 800 texts/month · 800 faxes/month | $348 a month |
| Group | per month · 11-15 practitioners · unlimited scheduling · unlimited billing · unlimited EMR · 1,500 texts/month · 1,500 faxes/month | $708 a month |
As apollopracticemanagement.com lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Apollo Practice Management website.
- Request the free product demo or begin the 30-day trial.
- Choose a plan based on practitioner count and monthly text and fax needs.
- Access Apollo in a browser on a supported computer, tablet or smartphone.
- Use screen sharing setup training to get started.
Verdict
Apollo combines core practice-management tasks with clinical documentation and reporting for physical therapy practices. Plan selection matters because practitioner counts and monthly text and fax limits vary.
Questions
Is Apollo Practice Management free?
No. Apollo has no free plan, but it offers a 30-day trial and a free product demo.
How much does Apollo cost?
The Single plan costs $108 a month for one practitioner. TEAM costs $228 a month for 2–5 practitioners; higher plans are available.
Which platforms does Apollo support?
Android, iOS, macOS, web and Windows are listed. Apollo can be accessed in a browser on a PC, Mac, iPad, tablet or smartphone.
What does the Single plan include?
It includes unlimited scheduling, billing and EMR for one practitioner, plus 100 texts and 100 faxes per month.
Can Apollo send claims to billing services?
Apollo says claim information can be transmitted directly to a supported billing service or clearing house.
What support does Apollo provide?
All plan members receive unlimited technical support, and setup training is provided using screen sharing.
Facts from Apollo Practice Management's own pages
- Access
- Apollo is web based and can be accessed through a browser on a PC, Mac, iPad, tablet or smartphone. · apollopracticemanagement.com, 30 Sept 2026
- API and extensibility
- GetApp includes API in its feature catalog but shows no user rating or documented public API details. · getapp.com, 15 Oct 2026
- Billing
- Billing handles insurance, private, bulk and employee bills and can send invoices to patients, employers or insurers or save them as PDFs. · getapp.com, 15 Oct 2026
- Claims
- The system supports UB-04, 837I, 837P, HCFA-1500 and 835 healthcare transactions. · apollopracticemanagement.com, 15 Oct 2026
- Clinical documentation
- The software supports SOAP notes, custom note templates and addenda for completed notes. · apollopracticemanagement.com, 30 Sept 2026
- Communications
- Appointment confirmations and reminders can be sent by SMS or email, and reports or patient documents can be emailed or faxed. · apollopracticemanagement.com, 15 Oct 2026
- Company size listing
- Exafol lists Apollo Practice Management as having 51-200 employees, while LinkedIn's product page identifies the maker as Apollo Practice Management Software. · exafol.com, 15 Oct 2026
- Contract terms
- The pricing page says there are no long-term contracts or commitments and that cancellation is billed for the current month only. · apollopracticemanagement.com, 30 Sept 2026
- Data portability
- Apollo says customers own and control their data and can take it with them when leaving the service. · apollopracticemanagement.com, 15 Oct 2026
- Deployment
- Apollo is hosted SaaS and says no local software, server or hardware installation is required. · apollopracticemanagement.com, 15 Oct 2026
- Documentation
- The EMR stores, synchronizes and backs up electronic documents, with configurable templates, scanning, uploading and integrated email and fax. · getapp.com, 15 Oct 2026
- Documentation depth
- GetApp lists knowledge base, FAQs/forum, documentation, videos, webinars, live online and in-person training as support options. · getapp.com, 15 Oct 2026
- Free demo
- Apollo offers a free product demo with no obligation. · apollopracticemanagement.com, 30 Sept 2026
- Headquarters
- 290 First Street Suite Two, Pittsfield, Massachusetts 01201, United States · apollopracticemanagement.com, 28 Sept 2026
- HIPAA
- The pricing FAQ states that Apollo is HIPAA compliant and encrypts information sent between servers. · apollopracticemanagement.com, 15 Oct 2026
- Integration
- GetApp lists Flow as Apollo's sole named integration and describes BluePay integration for credit-card processing. · getapp.com, 15 Oct 2026
- Integrations
- Apollo says it can transmit claim information directly to a supported billing service or clearing house. · apollopracticemanagement.com, 30 Sept 2026
- Intended users
- The vendor describes Apollo as designed for physical therapists and their clinicians, practitioners and clinical staff. · apollopracticemanagement.com, 30 Sept 2026
- Licence
- The reviewed pages describe Apollo as proprietary SaaS and publish no open-source licence. · apollopracticemanagement.com, 15 Oct 2026
- Limit: billing and reports
- Reviewers report that patient statements, reporting, searches and changing bill responsibility can be difficult or inaccurate. · capterra.com, 15 Oct 2026
- Limit: documentation workflow
- Capterra reviewers cite cumbersome medical records, limited note flexibility, missing HEP workflow and requests for better manuals or onboarding. · capterra.com, 15 Oct 2026
- Limit: implementation
- A Capterra reviewer reported paying for more than six months while setup and promised data migration remained incomplete. · capterra.com, 15 Oct 2026
- Limit: integrations
- Exafol characterizes Apollo's integrations as limited, listing only BluePay and saying advanced-feature information is sparse. · exafol.com, 15 Oct 2026
- Limit: performance
- G2 reviewers report occasional delays when saving new patients or records. · g2.com, 15 Oct 2026
Where Apollo Practice Management stands on Freedom251
- Physical Therapy Scheduling Software#3 of 27
- Physical Therapy Software#5 of 29