Freedom251 › Fund Accounting Software
Aplos
by Aplos
What Aplos is
Aplos is fund accounting software for nonprofits and churches, including faith-based organizations. It tracks designated and restricted funds, including grants, and provides a flexible chart of accounts. Organizations can create customized financial and donation reports, including Balance Sheet by Fund and Income Statement by Fund. Aplos also supports budgeting, grant tracking, an audit trail, and donor management. Its donor database can hold communication activity, notes, relationships, giving history, and custom fields. Organizations can create unlimited mobile-friendly giving forms and add a donation widget to their websites. The web-based service offers an API that users can enable in settings, and it lists integrations such as Keela, Raisely, Ramp, PEX, Gusto, DonorElf, Church Community Builder, and Bloomerang. Plans begin with Lite at $79 a month (billed $79/month) for two users. Core costs $129 a month (billed $129/month) for two users, and Advanced costs $229 a month (billed $229/month) for three users. Custom pricing is tailored. Aplos has a 15-day trial and no free plan. It was founded in 2009 and is headquartered in Fresno, California.
Who it suits
Aplos suits nonprofit and faith-based organizations, including churches, that need fund accounting, financial reporting, budgeting, and donor records. Its giving forms and donation tools are intended for organizations accepting online contributions; a U.S. or Canadian bank account is required for online payment acceptance.
What it does well
- Tracks restricted funds, designated funds, and grants.
- Includes fund-based financial reports and budgeting.
- Stores donor history, notes, relationships, and communication activity.
- Offers unlimited custom mobile-friendly giving forms.
- Packages include email, phone, or chat support.
What to know first
- There is no free plan.
- Lite is limited to two users.
- The base subscription includes up to 500 contacts.
- Online payment acceptance requires a U.S. or Canadian bank account.
Limits
Lite includes two users. The base subscription covers up to 500 contacts; each additional 1,000 contacts costs $20 per month, and each extra user costs $20 per month. There is no free plan, though a 15-day trial is available.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Lite | $79/month; promotional $39.50/month for 3 months with code FALL26 · 2 users · fund balance and income statements · bank reconciliation · custom reports · board portal · 1099 management · unlimited support | $79 a month |
| Core | $129/month; promotional $64.50/month for 3 months with code FALL26 · 2 users · everything in Lite · budgeting · accounts payable and receivable · recurring transactions · period close · third-party integrations · roles and permissions | $129 a month |
| Advanced | $229/month · 3 users · everything in Core · budgeting by fund, grant, department or project · dimensional budgeting and reporting · customized solutions available | $229 a month |
| Custom | Tailored pricing · Best for organizations with $1 million or more annual revenue · allocations · fixed assets · bill approval · additional dimensions and users | On request |
As aplos.com lists them, read 21 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Aplos nonprofit software website.
- Start the 15-day trial.
- Choose Lite, Core, Advanced, or request tailored Custom pricing.
- Use Aplos on the web; enable the API from settings if needed.
- For online payment acceptance, use a U.S. or Canadian bank account.
Verdict
Choose Aplos if your nonprofit or church needs fund accounting alongside donor management, reporting, and online giving tools. Consider another option if you need more than two users on Lite or need to accept online payments without a U.S. or Canadian bank account.
Questions
How much does Aplos cost?
Lite is $79 a month (billed $79/month), Core is $129 a month (billed $129/month), and Advanced is $229 a month (billed $229/month). Custom pricing is tailored.
Does Aplos offer a free plan or trial?
Aplos has no free plan. It offers a 15-day trial.
Which platforms does Aplos support?
Aplos is available on the web and through an API.
What kinds of organizations is Aplos designed for?
Aplos describes its software as designed for nonprofits and faith-based organizations, including churches.
What integrations does Aplos list?
Listed integrations include Keela, Raisely, Ramp, PEX, Gusto, DonorElf, Church Community Builder, and Bloomerang.
Are there extra contact or user charges?
The base subscription includes up to 500 contacts. Each additional 1,000 contacts costs $20 per month, and each extra user costs $20 per month.
Facts from Aplos's own pages
- Access controls
- The service supports multi-factor authentication, role permissions, activity logs, inactivity logout and locked periods or reconciled transactions. · aplos.com, 21 Oct 2026
- Acquisitions and Velora
- Aplos says it acquired Keela in 2023, Raisely in 2024, and joined them under the Velora nonprofit ecosystem in 2025. · aplos.com, 21 Oct 2026
- API
- Aplos offers web-based fund accounting, contributions management, and donor management or email marketing products, and users can enable the API from settings. · help.aplos.com, 2 Oct 2026
- API access terms
- API access requires an Aplos-issued key and is limited to internal applications under a revocable, non-transferable proprietary license. · aplos.com, 21 Oct 2026
- API documentation
- The API help section includes overview, authentication, example clients, error handling, FAQs and endpoint-specific articles. · help.aplos.com, 21 Oct 2026
- Audience
- Aplos describes its software as designed for nonprofit and faith-based organizations, including churches. · aplos.com, 2 Oct 2026
- Audit trail
- Yes · aplos.com, 19 Sept 2026
- Backups
- Aplos says data is backed up automatically through Amazon RDS and archived nightly at a secondary secured location. · aplos.com, 21 Oct 2026
- Billing limits
- The base subscription includes up to 500 contacts; each additional 1,000 contacts costs $20 per month, and extra users cost $20 per month each. · help.aplos.com, 2 Oct 2026
- Communications
- Letter and email builders support personalized templates, automated statements, pledge reminders and mailing labels. · aplos.com, 21 Oct 2026
- Company founded
- Aplos states that it was founded in 2009 by Tim Goetz, who wanted affordable fund accounting for his church. · aplos.com, 21 Oct 2026
- Company headquarters and size
- LinkedIn lists headquarters in Fresno, California and 51–200 employees. · linkedin.com, 21 Oct 2026
- Deployment
- TrustRadius lists Aplos as SaaS/cloud software and shows Lite, Core and Advanced plans. · trustradius.com, 21 Oct 2026
- Donation forms
- Users can create unlimited mobile-friendly donation forms and website widgets without coding. · aplos.com, 21 Oct 2026
- Donation management
- Online and offline gifts can be tracked by donor and purpose, with customizable contribution statements. · aplos.com, 21 Oct 2026
- Donor management
- The donor database stores communication activity, notes, relationships, giving history, and custom fields. · aplos.com, 2 Oct 2026
- Events
- Event registration forms support ticket sales, free RSVPs, attendance check-in and automatic payment tracking. · aplos.com, 21 Oct 2026
- Financial reporting
- Aplos provides fund-based balance sheets, income statements, custom reports and board reporting. · aplos.com, 21 Oct 2026
- Founded
- 2009 · aplos.com, 28 Sept 2026
- Free plan
- No · aplos.com, 19 Sept 2026
- Fund accounting
- The system tracks designated and restricted funds, grants, transfers, reconciliations and 1099s. · aplos.com, 21 Oct 2026
- Funding history
- Aplos’s history page says it raised $4 million in Series A funding in 2016. · aplos.com, 21 Oct 2026
- Integrations
- Official integration articles cover Raisely, PEX, Gusto, Keela, Ramp, FACTS Management, PayPal, DonorElf and Church Community Builder. · help.aplos.com, 21 Oct 2026
- Limit: desktop and onboarding
- A G2 reviewer complained that Aplos does not download to desktop and found migration and onboarding preliminaries burdensome. · g2.com, 21 Oct 2026
Where Aplos stands on Freedom251
- Fund Accounting Software#9 of 70
- Accounting software#11 of 69
- Nonprofit Accounting Software#6 of 25
- Church Accounting Software#8 of 27
- Donation Management#12 of 27
- Nonprofit Text-to-Give Software#19 of 41