ActivitySuite

ActivitySuite is an operations platform for security guards, private police and patrol operators. It suits teams that need patrol records, scheduling, dispatch and client reporting alongside GPS or parking enforcement. Its broad operational scope is offset by session-based charges and potential direct cloud-storage costs.

Overview

ActivitySuite brings field logs, site records, shift planning, dispatch and client reporting into one system. It can turn patrol activity into emailed PDF reports, while administrators control which sites and incident types each client can access through the portal. That selective access is useful when clients need visibility into their own operations without seeing every record.

All features, users and sites are included, but the monthly charge is based on browser sessions in the previous month. That makes the session allowance—not headcount or site count—the central cost constraint. Teams with variable browser activity should weigh that billing basis against their expected use.

Key features

Patrol records, scheduling and dispatch

Officers’ field activity can be logged and organized into site logs, with PDF client activity reports generated and emailed from the system. Managers can schedule and publish shifts, track site hits, and assign calls through dispatch with SMS or email notifications. The combination fits operators coordinating work across locations; client reporting also gives the records a clear route to customers.

GPS, parking and video

GPS tools include real-time resource tracking, geo-fencing, perimeter notifications and officer mapping. Parking workflows cover online guest registration, citation tracking and tow-eligibility reports, which makes ActivitySuite more relevant to operators handling parking enforcement than a patrol-log-only system.

Users can attach video clips to logs or incidents and share viewing links in client reports. Clips may be set to expire or remain permanent. There is no added ActivitySuite subscription fee for video storage, but administrators configure API keys for their chosen cloud service and pay that provider directly. Patrol routing uses Google’s Routing and Directions API.

Security and deployment

The service says it encrypts connections with SSL, stores data on its servers rather than users’ devices, and expires authentication tickets after 24 hours. Its FAQ also describes RAID database servers, regular copies to a separate physical location, and hosting in OVH data centers. A compiled version can instead be licensed for installation on a local network, but the customer is responsible for IT support and maintaining the website and database servers. That option suits organizations prepared to run their own infrastructure, not those seeking a hands-off deployment.

Support is offered by email at [email protected] for server issues and by phone at 510 824 0252.

Pricing

ActivitySuite has a free plan and a free trial, with paid tiers priced by monthly session allowance. The published plans are:

Because all features, users and sites are included, moving up a tier buys more sessions rather than more seats, locations or modules. The trial’s 25-session cap is worth treating as a narrow evaluation window. The free plan’s cap and renewal terms are not established, so prospective users should confirm those terms before relying on it. Video storage is not an additional ActivitySuite subscription, but the cloud provider may charge separately.

Platforms

ActivitySuite supports Android, iOS and web access, and also offers a self-hosted deployment. A guard mobile app is available, alongside incident reporting, GPS tracking, guard timekeeping and client reporting.

Who it's for

ActivitySuite is best suited to security and patrol operators that want dispatch, scheduling, field records, GPS and client reporting in one workflow, particularly when they also manage parking enforcement or incident video. It is less compelling for teams whose browser-session use could exceed their chosen tier, or whose preference is for hosted software without separate video-storage bills. The self-hosted license is an option for organizations with the staff and systems to maintain it.

Pros and cons

• Pros: Patrol logs, dispatch, shift publishing and client PDF reports work within one operational scope, reducing the need to separate those workflows.
• Pros: GPS and parking enforcement tools extend its usefulness beyond basic guard reporting.
• Pros: Unlimited users and sites are included, so the published tiers focus on session volume rather than seat or location counts.
• Cons: Billing follows prior-month browser sessions, making the relevant tier dependent on activity rather than team size alone.
• Cons: Video clips rely on a chosen cloud-storage provider, whose charges are paid directly by the customer.
• Cons: Local installation transfers responsibility for IT support and server maintenance to the customer.

Alternatives

Choose Security Guard App if a free single-user option is the priority: its free plan includes check-in/out, site posts, custom and multiple reports, multimedia attachments, teams and profiles, across Android, iOS, macOS, web and Windows.

Guard Patrol Pro offers a 15-day trial with one site, one guard, basic reports and mobile app access; it may suit a reader seeking a tightly capped trial. Choose GuardConnect if a free plan for 1 to 10 officers better matches the team’s needs.

guardtour.app is a free-plan option for a small checkpoint operation: its stated limits are five checkpoints, one site and 30-day history, with QR and NFC verification and unlimited controllers. GuardTrac may suit a small team looking for a free plan with up to five users, one client location, basic reporting, live guard tracking, a client dashboard and shift management.

ZOOY Patrol is another paid patrol-software option. PatrolLIVE has a free plan and a listed paid plan at $89 a month, which may appeal to readers comparing a lower published monthly price. Silvertrac uses custom quote pricing based on site count and selected modules, so it is a fit for buyers who prefer a quote tied to those choices.

Browse the Security Guard Software directory to compare more options.

Verdict

ActivitySuite is a strong candidate for patrol and security operators that need dispatch, scheduling, GPS, parking workflows and client reporting together, with room for unlimited users and sites. Its main trade-off is session-based billing, alongside cloud-provider charges for video storage; choose it when those costs suit your expected activity, and look elsewhere if a simpler free plan or predictable seat-based pricing matters more.