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What Grok Scheduled Tasks actually do
xAI calls the feature Automations. On grok.com and in the Grok apps for iOS and Android, you describe a job in ordinary language, optionally attach files, add connectors or skills, select a mode, name it, and save it. Grok then runs that instruction at the chosen time or after a matching incoming email.
Each scheduled run is a new request using the same instructions and whatever data is current at that moment. xAI describes the result as a conversation saved in run history, rather than a single static reminder. You can also start a run manually, then pause, resume, edit, or delete the automation.
Which schedules and triggers are available?
| Option | How it works | Useful for |
|---|---|---|
| Once | Runs one time at a selected time in your timezone. | A one-off briefing, deadline reminder, or preparation task. |
| Daily | Runs every day at the selected time. | Morning summaries or daily checklists. |
| Weekdays | Runs on weekdays at the selected time. | Workday planning and business-day updates. |
| Weekly | Runs once each week. | Weekly reviews or recurring research. |
| Monthly | Runs once each month. | Monthly planning and report prompts. |
| Yearly | Runs once each year. | Annual reminders and preparation. |
| Email trigger | Starts when configured sender, recipient, or subject criteria match an incoming email. | Processing a known type of message. xAI says email triggers are included with SuperGrok. |
Scheduled Automations are described by xAI as available to everyone, while the email-trigger statement is specifically tied to SuperGrok. These availability details come from xAI’s July 16, 2026 announcement and may change.
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How to create a recurring task in Grok
- Choose one repeatable outcome. Start with a job that has a clear deliverable, such as “Give me a five-bullet morning brief on these topics” or “Remind me every Friday to review my open tasks.”
- Write the instruction as a specification. State what Grok should produce, the scope, the desired length or format, the relevant sources or attached files, and what it should do when information is missing. A narrow request is easier to evaluate than a vague request to “keep me updated.”
- Open Automations in Grok. Use grok.com or the Grok iOS or Android app, create a new automation, and enter the instruction as you would a chat request.
- Add optional context. Attach files, enable an available connector, or add a skill only when the task needs it. Connected data can change what the automation is able to read or do.
- Pick the cadence and time. Select once, daily, weekdays, weekly, monthly, or yearly, then choose a time in the timezone shown by the interface.
- Name and save it. Use a name that tells you the outcome, such as “Weekday 8 a.m. industry brief,” rather than a generic label.
- Use “Run now” to inspect the first result. xAI presents this as a way to test an automation after building it. Check accuracy, length, freshness, and whether the output is actually useful before leaving it unattended.
- Choose delivery. Results can be sent by email, app notification, both, or neither. Select the least disruptive option that still makes the result visible.
- Review run history. Open the saved conversations periodically. If the output drifts, is too broad, or misses a condition, edit the instruction rather than adding another overlapping automation.
Practical tasks that can reclaim attention
A short daily brief
Ask for a fixed number of bullets, a defined topic list, and links or source names when available. Include a rule such as “Say that information is unavailable rather than guessing.” A consistent format makes it quick to scan and easier to decide whether the automation is worth keeping.
A recurring preparation checklist
Schedule a prompt before a weekly meeting, class, or project review. Tell Grok which attached notes or connected information to use and request a checklist of decisions, open questions, and missing inputs.
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Instead of a bare alert, ask for the action, the reason it matters, and the information needed to complete it. Keep the requested output short so the reminder does not become another reading assignment.
Email-driven triage
For a predictable email pattern, configure sender, recipient, or subject matching. Ask Grok to summarize or classify the message and state what should happen when no match is found. Because xAI identifies email triggers as a SuperGrok feature, confirm that your plan includes them before designing a workflow around them.
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Notifications, conversations, and control
When an automation fires, Grok opens a conversation and records the result in run history. You decide whether to receive an email, an in-app notification, both, or no notification. “Run now” gives you a manual check without waiting for the next scheduled time. Automations can be paused when a project changes, resumed later, edited when requirements change, or deleted when they no longer earn their place.
Permissions and sensitive actions
Connectors are optional and permission-dependent. xAI’s Gmail and Google Calendar connector documentation says Grok can search and read mail and calendar information. With the relevant write permissions enabled, it may also draft or send email and create, update, or delete calendar events. Gmail and Calendar use separate OAuth sign-in and permission choices, so do not assume that connecting one grants access to the other.
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- Start with read-only access when a summary is all you need.
- Keep a human review step for messages, purchases, deletions, publications, or changes to production systems.
- Do not place confidential material in an automation unless the account, connector, and retention behavior meet your requirements.
- Recheck permissions when you edit an automation or add a new connector.
Automations and Grok Bot routines are not the same documented interface
xAI’s separate Grok Bot documentation calls recurring workflows routines, owned by a Bot. That documentation discusses confirming the owning Bot, timezone, input source, output, and missing-source behavior; testing a skill before making it recurring; and requiring approval for consequential actions. Those are useful reliability practices, but they are documented for Grok Bot routines, not established controls of the distinct Automations interface.
The Bot FAQ defines a skill as instructions for how to perform a task and a routine as a workflow assigned to a Bot with a run trigger. Do not transfer Bot-only capacity, controls, or mobile behavior to Automations unless xAI documents them for Automations as well.
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How to tell whether an automation is helping
No official source supplies a figure for time saved, forgotten tasks avoided, stress reduction, or improved mental space. Evaluate the workflow yourself after several runs:
- Is the output consistently accurate enough to use?
- Does it replace repeated prompting, or merely create another notification to process?
- Is the chosen cadence still appropriate?
- Do you know when the source data is missing or stale?
- Does the task require review before anyone acts on the result?
If the answer is mostly no, pause or delete the automation and rewrite the instruction around one smaller outcome. Fewer, clearer automations are generally easier to supervise than a large collection of loosely defined jobs.
Quick Recap
A compact setup checklist
- One recurring task with a visible deliverable
- Clear scope, format, timing, and missing-information rule
- Correct timezone and cadence
- Optional files, skills, and connectors limited to what the task needs
- Initial test run inspected with “Run now”
- Notification channel chosen deliberately
- Run history checked periodically
- Human approval retained for sensitive actions
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