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To set up a ChatGPT task that runs in the background, open Scheduled, describe what you want ChatGPT to do and when, then confirm the task it creates. Turn on task notifications separately in Settings > Notifications. Later, return to Scheduled to check results, change the schedule, pause or resume the task, or delete it.
ChatGPT offers two different ways to run tasks: at a chosen time, or in response to supported activity in a connected app. The controls and availability can vary by account, workspace, app, and app version. The limits below reflect OpenAI Help Center guidance accessed on October 3, 2026; check the options shown in your own account before relying on them.
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Choose a schedule or an event trigger
A scheduled task runs at a time you choose. An event-triggered task responds to supported activity in an app you connect, such as a new email or a qualifying GitHub pull request. They are separate operating modes: choose a schedule for predictable timed work, and an event trigger when the task should depend on app activity.
| Task type | What starts it | What to check |
|---|---|---|
| Time-based scheduled task | A one-time or recurring time you specify | Frequency, delivery time, and whether the task is active |
| Event-triggered task | Supported activity in an authorized connected app | App connection, eligibility, trigger and condition, authorization, and any approval requirement |
OpenAI’s Scheduled tasks in ChatGPT guide describes both workflows. Its examples and available controls may change.
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Create a time-based task
- Open Scheduled in ChatGPT. If you cannot find it in your desktop app, use ChatGPT on the web; desktop availability depends on your app version and account.
- Describe the action and when it should happen. For example, the Help Center gives “Let me know when my package is delivered” as a monitoring-task example. State a time or recurrence that suits the controls available to your account.
- Review ChatGPT’s confirmation and the task details to make sure the action and timing are right.
Tasks can run once or recur. A task created inside a project cannot access uploaded files or other files stored in that project, so do not assume project attachments will be inputs to the task. Eligible ChatGPT models can be used for scheduled tasks, subject to model availability and usage limits for the task, plan, and workspace. Voice chats and GPTs are listed as unsupported.
Set up notifications separately
Creating a task does not by itself ensure that a notification will reach you. Configure the notification channel, then grant the required browser or device permission.
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- Open Settings > Notifications.
- Choose Push, Email, or both for task notifications.
- For browser notifications, allow them in ChatGPT and accept the browser’s permission prompt.
- For mobile push notifications, create the task in a supported ChatGPT mobile app and grant notification permission if prompted.
Delivery depends on enabled settings, operating-system or browser permissions, and a supported device. If an alert does not arrive, check both ChatGPT’s notification settings and the device or browser permission.
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Open Scheduled to see tasks and review their schedules and results. You can also reach the task list through Settings > Notifications > Manage tasks, or from a conversation’s more-options menu by choosing See scheduled tasks.
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- Smartly Plan Ahead & Boost Your Productivity: Absolutely clever & efficient! With the planner notebook you can break down your daily tasks into half-hourly focus blocks and map out priorities & follow-up duties to keep your day on track and enhance productivity
- Plenty Of Space For Efficient Planning: Stay focused & manage your time wisely! The 9.3x6.3” (inner pages) work planner & organizer notebook offers ample space for 80 days of life-changing planning with each day being spread across 2 pages - set yourself up for purposeful days
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Open a task to use the available controls to edit it, pause it, manage it, or delete it. The Scheduled page also supports resuming tasks. Deleting a task from Scheduled does not delete its associated chat. Conversely, deleting the associated chat pauses the task.
Set up an event-triggered task
Event-triggered tasks use webhooks for supported activity in connected apps. The Help Center guide describes Gmail, Slack, and GitHub workflows; the specific events and controls are subject to change.
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- Connect the app in Settings > Apps. Confirm that your account has access to the app and that the connection is authorized.
- In Work, describe the event you want ChatGPT to respond to and the action it should take.
- Review the task’s Trigger, Condition, and Prompt before creating it.
- Complete any required authorization or approval. Then use Scheduled to review and manage the task.
Supported examples in the current guide
- Gmail: trigger on a new message and filter by sender or subject.
- Slack: respond to new channel messages; the guide says to add @ChatGPT to each channel being monitored.
- GitHub: respond to supported pull-request activity in an authorized repository on github.com.
Eligibility and authorization
The guide lists Plus, Pro, Business, Enterprise, Edu, and eligible ChatGPT for Healthcare workspaces as eligible for event-triggered tasks. It lists Free, Go, and FedRAMP workspaces as unavailable for this feature. Enterprise, Edu, and Healthcare administrators must enable it. Workspace settings and administrator permissions can also affect app access.
Connected apps operate within the permissions granted to them. An action that sends a message or changes external data may require approval; if it does, the task can pause while it waits for review. In Healthcare, event-triggered tasks are off by default and are not covered by a BAA. Do not use them to transmit, store, or process protected health information (PHI).
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Check current task limits before building a workflow around them
The following figures are the active-task limits listed by OpenAI’s Help Center page accessed October 3, 2026. Product limits can change, and other eligible plans may depend on the account or workspace.
| Plan | Active-task limit listed |
|---|---|
| Free and Go | 3 |
| Plus | 5 |
| Business and Edu | 10 |
| Pro and Enterprise | 15 |
The same guide says Free users can schedule one-time tasks or recurring tasks no more than once daily, using flexible windows such as morning, afternoon, or night. Eligible paid plans support hourly recurrence and exact delivery times. Event-triggered tasks can run up to 30 times per hour and 720 times per day across a user’s event-triggered tasks; multiple events may be grouped. Inactive tasks may pause automatically. Confirm your account’s current limits and timing options before depending on a particular cadence.
Troubleshoot a task that appears to have stopped
Start in Scheduled, then check the cause that fits the task:
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- It is paused: review its status and use the available resume control if appropriate.
- It is waiting for action: check whether the task needs approval or another authorization step.
- A connected app is involved: confirm the app account is still connected and authorized, and that the workspace allows access.
- The associated chat was deleted: the task pauses when that chat is deleted.
- The task has been inactive: inactive tasks may pause automatically, according to the Help Center guide.
In managed workspaces, app access depends on administrator permissions and workspace settings. For actions that send messages or change external data, check whether approval is required before expecting the task to continue.
Interface labels, eligible plans, supported events, and app availability can differ across accounts and versions. For the latest product details, consult OpenAI’s Scheduled tasks in ChatGPT guide and verify what appears in your own Scheduled and Settings screens.
Quick Recap
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