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You do not need a Mac, Preview, a signature pad, or a scanner to send a PDF for signing. A browser-based workflow is enough: use Acrobat on the web, Google Drive eSignature on an eligible Workspace account, or Microsoft 365 eSignature from a SharePoint document library. Each service lets you upload or open a PDF, add recipients, assign signature fields, send notifications, and retrieve a completed copy.
Choose the service tied to an account you already use, then check its eligibility and file rules before sending. Requesting another person’s signature is a different task from typing or drawing your own signature onto a PDF.
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Requesting a signature is not the same as signing a PDF yourself
A signature tool that lets you type, draw, or upload your own mark changes a document for your use. A signature-request workflow creates an agreement, identifies one or more recipients, assigns fields to each signer, sends invitations, and records completion. Use the request workflow when another person must sign and you need a status you can track.
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What to prepare before you send
- A final PDF: Confirm page order, spelling, dates, totals, and attachments. If the document contains confidential information, verify that the chosen service is approved by your organization.
- Recipient details: Collect the exact email address for every signer. Decide which person receives each field.
- Field plan: Mark where signatures, initials, names, dates, text entries, or other required values belong. Do not leave a field unassigned.
- Signing order: Use sequential signing when a later signer should not see or act on the agreement until an earlier signer finishes. Use parallel signing when everyone can sign independently.
- Message and timing: Write a short instruction for recipients, set a deadline if the service supports one, and choose reminder behavior.
- Recordkeeping destination: Know whether the completed PDF and audit information will live in Adobe cloud storage, Google Drive, or SharePoint/Microsoft 365.
Compare the three Mac-free options
| Option | Where you start | Account and eligibility | Important file behavior | Where records are kept |
|---|---|---|---|---|
| Acrobat on the web | Acrobat homepage > E-Sign > Request e-signatures | An Acrobat account with the request feature available; an administrator can disable it. Enterprise users may be redirected to Acrobat Sign. | Multiple uploaded documents are combined into one PDF. The sent agreement is saved as a copy. | Adobe cloud storage and the Recent section. |
| Google Drive eSignature | Open the PDF in Drive viewing mode > Menu > eSignature | Workspace Individual and specified Business, Enterprise, Enterprise Essentials, and Education Plus plans; organization plans may require administrator enablement. | The generated request PDF is locked after you choose Request signature. The original source remains separate. | Google Drive; the completed PDF includes an audit-trail page. |
| Microsoft 365 eSignature | SharePoint document library > open an unencrypted PDF > pen/eSignature action | A work account and SharePoint access. Microsoft’s native flow currently supports unencrypted PDFs. | Add recipients and fields in the document viewer, then track the request from Microsoft 365. | SharePoint/Microsoft 365 document workflow and library. |
None of these documented workflows makes a physical signing device necessary. Recipient access also differs: Adobe states that recipients can sign in a browser or on a mobile device without an Acrobat subscription or account. That statement applies to recipients, not to the sender’s plan or organizational access.
How to request signatures with Acrobat on the web
1. Open the request workflow
- Open the Acrobat on the web homepage in your browser.
- Select E-Sign, then choose Request e-signatures.
- Upload the PDF or PDFs you want to send.
If you upload more than one document, Acrobat combines them into one PDF agreement. Use this only when recipients should sign a single combined file; it is not the right choice when each source document must remain a separate completed file.
2. Review the agreement and message
Check the agreement name and write the message recipients will see. Keep the message specific: identify the document, state what action is required, and provide a contact for questions. The agreement settings include a completion deadline, reminders, password requirements, and recipient language. Set only the controls your organization needs, because an extra password or an aggressive deadline can create avoidable delivery problems.
3. Add recipients and roles
Add every signer by email and assign the appropriate role. Confirm that each address belongs to the intended person; a typo can send a legally sensitive document to the wrong mailbox. If the workflow includes people who only need to receive a copy or review the agreement, assign those roles rather than giving them signature fields.
4. Place fields for the correct signer
- Open the preview or field-placement step.
- Choose a signature field and place it where the signer must sign.
- Assign that field to the matching recipient.
- Add initials, name, date, text, or other fields as required.
- Repeat the check for every recipient and every required field.
Look at the document as each recipient would see it. A field that is left unassigned, placed over existing text, or assigned to the wrong email can prevent completion or produce an unusable agreement.
5. Send and monitor
Send the request after reviewing the recipient list, field assignments, deadline, reminders, and message. Acrobat saves a copy of the sent agreement in Adobe cloud storage, where it also appears in the Recent section. Use that sent copy when checking status or locating the completed agreement.
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Enterprise users may be redirected to Acrobat Sign instead of the standard Acrobat web interface. An administrator can also disable the request feature, so a missing menu does not necessarily mean the PDF is incompatible. Ask the account administrator which approved signing workflow you should use.
How to request signatures with Google Drive eSignature
Check the account first
Google documents eSignature for Workspace Individual and specified Business, Enterprise, Enterprise Essentials, and Education Plus plans. In organization-managed editions, an administrator may need to enable the feature. If the eSignature command is absent, confirm the Workspace edition and ask the administrator to check feature availability before changing the file.
1. Open the PDF in Drive viewing mode
- Open Google Drive and select the PDF.
- Open it in viewing mode rather than editing the file in another application.
- Choose Menu > eSignature.
This starts a signature request from the Drive copy. Keep the source document in a separate, clearly named location so you can identify the original if a correction is needed.
2. Add signer-specific fields
Add the fields each signer must complete. Google’s documented field types include signature, initials, name, text, and date. Assign every field to a specific signer before sending. For example, do not place two signature fields and assume the service will infer who signs each one; select the recipient for each field.
3. Enter recipients and send
- Choose Request signature.
- Enter each signer’s email address.
- Review the field assignments and recipient list.
- Send the request.
After you click Request signature, Google locks the generated request PDF so it cannot be changed while signers fulfill the request. The source document remains separate. If a name, amount, clause, or field location is wrong, cancel the request, correct the source, and create a new request rather than trying to edit the locked agreement.
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The request details and completed PDF remain accessible in Drive. Google documents an audit-trail page in the final PDF, which gives you a record of the request and signing activity alongside the signed pages. Store the completed file in the folder your team uses for contracts or approvals, and preserve the original source according to your retention policy.
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How to request signatures with Microsoft 365 in SharePoint
Check the PDF and account requirements
Microsoft’s native SharePoint request flow requires a work account and SharePoint document-library access. It currently supports only unencrypted PDF documents. If the PDF is password-protected or otherwise encrypted, create an approved unencrypted copy only when your organization’s policy permits it, or use a signing route that supports the file’s protection method.
1. Open the document from SharePoint
- Open the SharePoint document library containing the PDF.
- Open the unencrypted PDF in the document viewer.
- Select the pen or eSignature action.
If the action is unavailable, verify that you are signed in with the correct work account and that the library permits the workflow. A personal account or a library without the required service configuration may not expose the command.
2. Add recipients and fields
Add each recipient, then place signature, initials, or date fields on the relevant pages. Assign every field to its signer. Choose whether recipients must sign in order. Sequential signing is appropriate when approval by one person is a prerequisite for the next; parallel signing is appropriate when all signers can act independently.
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3. Review the request and send it
Check the request title and optional message, then send. Microsoft 365 sends notifications and provides request tracking. Keep the document in the SharePoint library so the workflow remains associated with the organization’s existing permissions and document management rules.
Using another provider from the SharePoint viewer
If your organization already uses another provider, Microsoft documents starting a request with Acrobat Sign or Docusign from the SharePoint document viewer. Selecting one of those integrations hands the remaining request process to the provider’s own website. Follow the provider’s recipient, field, authentication, and storage settings, and confirm where the final agreement will be retained.
Choose the workflow that fits your situation
Use Acrobat when the sender needs a general browser workflow
Acrobat is the practical choice when the sender does not work primarily in Drive or SharePoint and the account has Request e-signatures enabled. It offers configurable reminders, deadlines, password requirements, and recipient language. Remember that multiple uploads become one combined PDF, and verify whether your organization’s administrator has restricted access.
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Use Google Drive when the source already lives in Drive
Google is convenient when the PDF is stored in Drive and the Workspace edition includes eSignature. Its locked-request behavior protects the agreement from changes during signing, while the separate source makes it possible to correct the original and send a new request. Plan for administrator enablement on managed Workspace editions.
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SharePoint is suited to teams that keep records in Microsoft 365 and need the request associated with a work account and document library. Confirm that the PDF is unencrypted before you begin. If the organization has standardized on another provider, use the integration approved by your administrator rather than creating an untracked parallel process.
Decide using four questions
- Which account already has access? Start with the qualifying Workspace, work SharePoint, or Acrobat account you are authorized to use.
- Do recipients need accounts or special authentication? Adobe states that its recipients can sign in a browser or mobile device without an Acrobat subscription or account; other workflow requirements depend on the service and organization settings.
- How must the file be preserved? Consider Google’s locked generated PDF, Acrobat’s combined multi-document agreement, and SharePoint’s unencrypted-PDF requirement.
- Where must the evidence live? Choose the system that your organization uses for completed files, status history, and audit information.
What recipients experience
Recipients receive an invitation or notification containing a link to the agreement. They open it in a supported browser or, where provided, a mobile browser, review the pages, complete their assigned fields, and submit the signing action. They should use the email address assigned to them; forwarding an invitation can create identity or access problems when authentication is required.
Tell recipients what to do if a field is wrong. They should not overwrite a name, amount, or clause by adding an unrelated text box. Instead, they should decline, comment through the approved channel, or contact the sender so the request can be corrected and resent.
After everyone signs
Verify completion before filing
- Confirm that every required recipient is marked complete.
- Open the final PDF and inspect all signature, initials, date, and text fields.
- Check that no page is missing and that the document has not been replaced by an earlier draft.
- Save the final PDF in the organization’s approved location.
- Retain the audit information or completion record required by your policy.
Keep source and final files distinct
Use unambiguous filenames such as agreement-source.pdf, agreement-sent-2026-10-17.pdf, and agreement-completed.pdf. Do not overwrite the source with the signed copy. Google explicitly keeps the source separate from the locked request PDF; Acrobat saves a sent copy in cloud storage; SharePoint keeps the workflow within its document environment.
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Troubleshooting common failures
The signature option is missing
Check the account and administrator settings first. Google eSignature is limited to documented Workspace editions and may require enablement. Acrobat’s request feature can be disabled by an administrator, and enterprise accounts may use a different Acrobat Sign entry point. SharePoint requires a work account, suitable library access, and the configured eSignature action.
The PDF cannot be submitted in SharePoint
Check whether the file is encrypted. Microsoft’s native SharePoint flow supports only unencrypted PDFs. Remove protection only under your organization’s rules and only when doing so does not expose confidential content; otherwise use an approved alternative provider.
A correction is needed after sending
Do not ask signers to work around a wrong amount, clause, recipient, or field assignment. Google locks the generated request PDF, so cancel the request, update the separate source, and send a new request. In Acrobat or SharePoint, use the service’s cancellation or replacement controls available to your account, then notify recipients which invitation is valid.
A recipient did not receive the invitation
- Confirm the email address character by character.
- Ask the recipient to check spam, quarantine, and corporate mail filters.
- Verify that the request has not expired or been canceled.
- Resend a reminder through the service instead of forwarding an old link.
- If organizational filtering blocks automated mail, ask the administrator to approve the service’s notifications.
Several people must sign in a specific sequence
Set signing order before placing fields or sending. In SharePoint, choose whether recipients must sign in order. In Acrobat and Google, review the available recipient-order controls in the request interface and make the sequence explicit in the message. If the workflow does not expose the control you need, ask your administrator which approved process supports sequential approval.
Security, policy, and legal checks
An electronic signature workflow can provide identity, consent, timestamps, and an audit record, but the legal effect depends on the document, the parties, and the applicable jurisdiction. Microsoft describes its service as using simple electronic signatures and advises users to assess whether that type is appropriate under applicable law. Do not promise universal enforceability from the presence of a signature field alone.
Before sending sensitive or regulated material, confirm your organization’s requirements for data location, retention, access, authentication, delegated signing, and provider approval. A feature may be technically available while policy prohibits its use for a particular contract or record category.
Use the minimum necessary permissions. Share the agreement only with intended recipients, avoid placing confidential details in the email subject or message, and retain the completed PDF and audit information where authorized staff can retrieve them. If a recipient asks for a paper copy, a wet signature, notarization, or a particular certificate, follow the document owner’s and jurisdiction’s requirements rather than assuming a standard browser request is sufficient.
A practical decision checklist
- PDF ready: The final content is approved and the file is not unintentionally encrypted.
- Service eligible: Your Acrobat, Workspace, or Microsoft work account exposes the required request feature.
- Recipients correct: Every email address and signing role has been verified.
- Fields assigned: Each signature, initials, date, and text field belongs to the correct signer.
- Order chosen: Sequential or parallel signing matches the approval process.
- Settings reviewed: Deadline, reminders, passwords, recipient language, and message are appropriate.
- Storage planned: You know where the sent copy, final PDF, status, and audit record will be retained.
- Policy confirmed: The organization and applicable law permit this electronic-signature method for the document.
The shortest reliable route is to use the cloud service your organization already manages: Acrobat on the web for a general browser request, Google Drive for an eligible Workspace account, or SharePoint for a Microsoft 365 work account and unencrypted PDF. In all three cases, the essential work is the same—identify recipients, assign fields, send the request, verify completion, and preserve the resulting record.
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