Protect company data used with generative AI by approving specific tools and use cases, setting clear rules for what employees may submit, limiting what connected systems expose, and monitoring for misuse or accidental disclosure. No “enterprise” label makes every workflow safe: check the exact product plan, contract, settings, integrations, and data involved.
Start with approved tools and use cases
Employees may reach generative AI through websites, company applications, APIs, browser extensions, or connected agents. Build an inventory of both sanctioned and observed services before setting rules; otherwise, a policy may cover only the obvious chat tool while missing other ways data can leave the organization.
For each tool, specify which tasks are permitted and what data categories they may involve. NIST’s Generative Artificial Intelligence Profile recommends acceptable-use policies tailored to generative AI, including the different risks of foundation models, fine-tuned systems, and AI embedded in other tools.
Use a simple risk framework that employees and managers can apply:
Recommended Free Tools
#1 Best Overall
- Read Before You Buy — No Video Output: These adapters support charging and USB 2.0 data transfer, but cannot transmit video signals. Except for standard USB webcams (which use USB data only), they are not compatible with HDMI/DisplayPort cables, video-capable USB-C hubs, or docking stations with video output.
- Convert USB-A Ports to USB-C: Designed to connect USB-C earphones, cables, flash drives, card readers, and other USB-C accessories to standard USB-A ports. Plug-and-play with no drivers or software required.
- Aluminum Alloy Housing: Built with a sturdy aluminum alloy shell that aids in heat dissipation and protects against daily wear and scratches. Designed to maintain a stable and secure connection.
- Compact & Travel-Friendly: The ultra-compact design allows the adapter to stay plugged into your device without blocking adjacent ports or adding bulk, reducing wear and tear on your original USB ports.
- 12-Month Warranty: Backed by a 12-month manufacturer warranty for peace of mind. Designed to meet strict quality control standards for reliable everyday performance.
- Lower-risk work: brainstorming or summarizing public information, provided employees verify outputs and follow company rules.
- Controlled work: tasks involving internal information only in an approved service and account, with safeguards appropriate to the data and use case.
- Restricted work: processing secrets, credentials, regulated personal information, restricted customer records, or confidential content only when a documented exception authorizes the specific tool, account, purpose, and safeguards.
This is a policy-design approach, not a claim that one rule is a universal legal prohibition. NIST also recommends considering third-party privacy, intellectual-property, and information-security risks when procuring AI services.
Make data rules specific enough to follow
Classify information in plain language and give employees concrete examples. A workable policy should say both what is prohibited and what to do instead—for example, use synthetic or properly de-identified sample data for a demonstration, or request an approved workflow when a business task genuinely requires sensitive information.
A policy can include a short rule such as:
Use only company-approved AI tools and accounts. Do not submit credentials, secrets, restricted customer or employee records, regulated personal information, or confidential material unless an approved exception explicitly covers the tool, purpose, account, and required safeguards. Check outputs before relying on or sharing them, and report accidental disclosure promptly.
Rank #2
Anker USB-C Hub, 5-in-1 USB Hub for Laptops, 4K HDMI Multiport Adapter
- 5-in-1 USB-C Hub: Experience comprehensive connectivity featuring a Power Delivery input, two USB-A 2.0 ports, a USB-A 3.0 port, and an HDMI port. (Note: The USB-C power delivery input port is only for connecting an external wall charger to power your laptop and cannot power peripheral devices.)
- 90W Pass-Through Charging: Achieve optimal charging with 90W pass-through power to your laptop, supported by a total input of 100W, with the hub reserving 10W for operational efficiency. (Note: Wall charger not included.)
- Quick Data Transfers: Accelerate your productivity with rapid data transfers using a high-speed 5Gbps USB 3.0 port and two 480Mbps USB 2.0 ports.
- 4K HDMI Display: Enhance your visual experience with a hub capable of delivering 4K resolution at 30Hz in both mirror and extend modes. Please note that this hub is compatible with MacBook (macOS 12 and newer), Windows 10 and 11, ChromeOS, and laptops equipped with DP Alt Mode and Power Delivery. Note: This device is not compatible with Linux.
- What You Get: Anker USB-C Hub (5-in-1, 4K HDMI), welcome guide, 18-month warranty, and our friendly customer service.
Define who can approve exceptions and how they are recorded. “Use good judgment” is not a substitute for a clear rule about which service and data combinations are allowed.
Evaluate the exact product, plan, and configuration
Do not choose a service based on a brand name or a general promise about enterprise security. Compare the terms and controls that apply to the organization’s actual plan, configuration, and use case. Vendor documentation describes available capabilities; it is not independent validation that a particular deployment is configured correctly.
| What to check | Questions for procurement and security |
|---|---|
| Training and data use | Are prompts and outputs used to train or improve models? Which terms govern this account and service? |
| Retention and deletion | What is retained, for how long, and how can the organization request deletion? Are special retention controls available only to eligible customers? |
| Identity and administration | Can administrators manage accounts and access centrally? Are identity integration and access policies suitable for the organization? |
| Processing location | Where may data be processed, and are region choices available for this product and plan? |
| Source-data protections | Can the service respect connected-source permissions, sensitivity labels, and data-loss-prevention controls in the intended configuration? |
| Audit and response | What audit records, retention options, legal-hold capabilities, and incident-response support are available? |
| Agents and suppliers | What separate terms, privacy notices, security documentation, and service commitments apply to agents or integrations? |
| Operational fit | What administrative effort and cost are required to maintain the controls? |
For example, OpenAI says business data is not used for training by default and describes encryption and retention controls for qualifying organizations; some retention controls depend on eligibility. Microsoft describes enterprise data protection for Copilot prompts and responses, while noting that controls vary by subscription. These are vendor statements, not guarantees that every plan or configuration has the same protections. Review the current product documentation, contract, and settings before approving a workflow.
Rank #3
- Sleek 7-in-1 USB-C Hub: Features an HDMI port, two USB-A 3.0 ports, and a USB-C data port, each providing 5Gbps transfer speeds. It also includes a USB-C PD input port for charging up to 100W and dual SD and TF card slots, all in a compact design.
- Flawless 4K@60Hz Video with HDMI: Delivers exceptional clarity and smoothness with its 4K@60Hz HDMI port, making it ideal for high-definition presentations and entertainment. (Note: Only the HDMI port supports video projection; the USB-C port is for data transfer only.)
- Double Up on Efficiency: The two USB-A 3.0 ports and a USB-C port support a fast 5Gbps data rate, significantly boosting your transfer speeds and improving productivity.
- Fast and Reliable 85W Charging: Offers high-capacity, speedy charging for laptops up to 85W, so you spend less time tethered to an outlet and more time being productive.
- What You Get: Anker USB-C Hub (7-in-1), welcome guide, 18-month warranty, and our friendly customer service.
Fix access to connected company data
An AI assistant connected to company content may make information easier to find for people who already have permission to access it. That can amplify existing oversharing: the problem may be a broadly accessible file or repository, not a prompt sent to an AI system. Encryption does not correct excessive permissions.
- Review access to SharePoint sites, shared drives, code repositories, and other sources before enabling AI retrieval.
- Remove stale accounts and unnecessary group or individual access; grant only what each person needs.
- Apply sensitivity labels and data-loss-prevention or information-protection controls where the service and configuration support them.
- Test representative user accounts and scenarios to confirm that retrieval follows intended access boundaries.
Microsoft’s Purview documentation describes AI discovery and governance across supported Copilot experiences, connected enterprise AI apps, and AI apps detected through browser activity. Coverage depends on configuration and supported capabilities, so confirm what is actually visible and controlled in the organization’s environment. Microsoft also describes the use of existing permissions and labels in supported Purview scenarios.
Protect employee accounts and devices
Use managed company accounts for approved AI services and secure them as carefully as other systems that handle business information. Microsoft Entra guidance recommends phishing-resistant multifactor authentication for access to generative AI apps, device-compliance requirements, identity lifecycle automation, and additional protections for privileged users.
Rank #4
- Dual Converters, Infinite Potential：Includes 2× USB C male to USB A female adapters and 2× USB A male to USB C female adapters. Perfect for a wide range of uses—tablets with Bluetooth keyboards, expand USB ports on macbook, and more. Two different converters for all your daily needs
- Next-Level 10Gbps & 3A Charging: No more slow 480Mbps, this usb to usb c adapter has a transfer speed of up to 10Gbps, allowing you to do more transferring in less time. This usb adapter fits both USB A and USB C charger, supporting up to 3A fast charging
- Upgraded Exquisite Craftsmanship: With an aluminum alloy housing and metal connector, the usbc to usb adapter is extremely durable and sturdy. Rigorously tested to withstand more than 10,000 times of plugging and unplugging, ensuring long-lasting performance
- Broad Compatible: The usb c to usb adapter widely supports all USB C/ USB A devices like laptops, tablets, cellphones, car chargers, and phone chargers. Such as compatible with MacBook Pro/Air 2023/2022, Thunderbolt 4/3 Devices,Apple MagSafe Watch 9/8/7/SE/Ultra, iPad Pro 2022/2021, Samsung Galaxy S23/S20/S10, and iPhone 17/16/15 Pro. Plug and play
- Please Note: To reach 10Gbps speed, keep the cable under 3.3 ft. For USB A Male to USB C adapters, try flipping the USB C connector. USB C Male to USB A adapters support bidirectional 10Gbps transfer within 3.3 ft
- Require multifactor authentication and use phishing-resistant methods where supported by the identity provider and policy.
- Apply conditional-access rules appropriate to the risk, including device-compliance requirements when feasible.
- Automate account provisioning and removal so access changes when employees join, change roles, or leave.
- Give administrators and other privileged users additional safeguards and restrict their access to what their roles require.
A FIDO2 security key is one possible physical method for phishing-resistant authentication, but compatibility depends on the organization’s identity provider and configuration.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Train staff, monitor activity, and prepare to respond
Training should show employees how to use approved tools safely, not just warn them that AI can create risk. Include examples of acceptable prompts, prohibited inputs, output-review expectations, and the exact way to report a suspected disclosure. NIST’s profile includes education, monitoring, and incident response among relevant generative AI risk-management practices.
Monitor access and relevant audit records for unusual use, configuration changes, and changes to permissions that could expose more information than intended. Microsoft recommends monitoring unusual activity and configuration changes. Set a response path before an incident occurs:
Quick wins for a faster PC:
Scan for outdated or missing drivers - takes under a minuteDriver Scan →Clear out junk files and repair common Windows errorsFree Scan →Fix the driver behind crashes, sound loss and screen glitchesFind Drivers →Best Value
- 5-in-1 Connectivity: Equipped with a 4K HDMI port, a 5 Gbps USB-C data port, two 5 Gbps USB-A ports, and a USB C 100W PD-IN port. Note: The USB C 100W PD-IN port supports only charging and does not support data transfer devices such as headphones or speakers.
- Powerful Pass-Through Charging: Supports up to 85W pass-through charging so you can power up your laptop while you use the hub. Note: Pass-through charging requires a charger (not included). Note: To achieve full power for iPad, we recommend using a 45W wall charger.
- Transfer Files in Seconds: Move files to and from your laptop at speeds of up to 5 Gbps via the USB-C and USB-A data ports. Note: The USB C 5Gbps Data port does not support video output.
- HD Display: Connect to the HDMI port to stream or mirror content to an external monitor in resolutions of up to 4K@30Hz. Note: The USB-C ports do not support video output.
- What You Get: Anker 332 USB-C Hub (5-in-1), welcome guide, our worry-free 18-month warranty, and friendly customer service.
- Assign a team or role to receive and triage reports.
- Preserve relevant records and determine what data, service, account, and recipients may have been involved.
- Contain the exposure where possible, such as revoking access or disabling an integration while it is assessed.
- Involve privacy, legal, security, and customer-response teams as appropriate, and follow applicable notification processes.
- Record the cause and update permissions, policy, training, or technical controls to reduce the chance of recurrence.
Assess each agent and integration separately
An agent connected to a host application may have separate data-handling terms. Microsoft explicitly advises users of agents in Copilot to check each agent’s privacy statement and terms of use to understand how it handles organizational data. Apply the same supplier due diligence to external AI services and integrations: review relevant security documentation, transparency information, service terms, and assurance material rather than assuming the host product’s protections automatically cover them.
Turn the policy into a recurring review
AI products, plan features, eligibility, and settings change. Assign owners to periodically recheck approved services, contracts, connected agents, permissions, and monitoring coverage. Reassess sooner when a product changes its terms or configuration, a new integration is introduced, or a use case begins handling a different class of information.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
