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Use the GST Portal to check notices and period-specific return due dates, then keep the original documents and filing evidence together in a dated record system. For each notice, record the deadline stated in that notice; for returns, verify the selected period’s due date and any government extension. There is no single response deadline or general retention period established by the official sources cited here.
Find notices and capture each notice’s deadline
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Sign in to your GST Portal account and open the notices and orders area. GSTN’s March 2021 announcement said notices and reports issued by tax officials would be available under “Additional Notices and Orders.” Portal labels may have changed, so follow the navigation and instructions shown in your current account. GSTN’s announcement also describes replying to audit notices and uploading documents.
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Save the notice itself and every attachment. Record its identifier, the date you received or accessed it, and the response deadline printed in the communication. Do not apply one generic response date to all notices: the official announcement documents a notice and reply workflow, not a universal deadline rule.
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When you reply or upload documents, save a copy of what you submitted and the portal acknowledgement or status. Record the submission date and who handled the action so a colleague can trace what happened.
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Check return due dates for the right period
In the Returns Dashboard, select the relevant financial year and tax period, then check the due date displayed on the applicable return tile. A calendar entry made in advance is only a reminder; confirm the date for the actual period and check whether the government has extended it. The GST Portal Returns Dashboard guide describes the period selection and return workflow.
GSTR-1 schedule
The GST Portal guide describes the standard GSTR-1 schedule as the 11th day of the succeeding month for monthly filers, or the 13th day of the month after the quarter for quarterly filers. These are standard schedule dates, not a substitute for checking the selected period: the government may extend due dates. Verify the dashboard and relevant notifications before acting. The Portal guide provides the schedule.
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Keep the final filed return
After filing GSTR-3B, check that its status is “Filed” and download the final PDF offered by the Portal. Keep that file with the period’s records. Do not treat a draft preview as filing evidence: the preview is marked as a draft. The Portal guide explains the download workflow.
Save GSTR-2B and the reconciliation trail
GSTR-2B is a read-only input tax credit statement. The Portal allows taxpayers to view or download it in Excel or JSON for future reference; save the statement for the relevant period alongside the return records. The GSTR-2B guide explains the statement, while the GST Portal FAQ confirms that taxpayers can download a copy after login.
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Reconcile the period’s GSTR-2B with your own records and books, and retain the reconciliation record with the statement. This makes it easier to understand how the statement relates to the figures and supporting documents used for the return. The Portal guidance advises taxpayers to reconcile GSTR-2B with their records and books.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Set up a simple record structure
A practical arrangement is one folder per financial year, with a subfolder for each tax period. This is an organizational approach, not a GSTN-prescribed retention format.
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Notice and response: keep each notice and its attachments, the notice identifier and dates, the stated response deadline, your reply, upload evidence, and portal acknowledgement or status.
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Return filing: keep the due date you checked, any extension you verified, and the final filed return PDF with its period.
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ITC support: keep the period’s GSTR-2B export and the reconciliation trail linking it to your books and records.
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Retrieval index: maintain a spreadsheet or existing business record listing the period, return or form, date the portal due date was checked, extension verification, notice or order identifier, notice received/accessed date, deadline stated in the notice, action owner, reply or upload date, acknowledgement or status, and saved-file location.
Use a consistent naming pattern that includes the financial year, tax period, document type, and—where relevant—notices’ identifiers. Store records where authorized staff or advisers can retrieve them, and ensure the index points to the actual saved files.
How long should you keep these records?
The GST Portal user guides cited here explain downloads and portal workflows but do not establish a universal legal retention duration. Do not infer one from this filing system. Confirm the current statutory requirement that applies to each record and the circumstances of your business.
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