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To generate an e-way bill, sign in to the official GST e-Way Bill portal, enter the transaction and party details in Part A, then complete Part B with the applicable transport information. A Part-A Slip is not a completed e-way bill. Before the goods move, check the generated bill against the source document and resolve any portal validation errors. An issued bill cannot simply be edited; correcting it generally means cancellation and generation of a new bill, subject to the cancellation rules.
This is general India-wide portal guidance, not a decision about whether a particular consignment requires an e-way bill. Applicability, exemptions and state requirements can depend on the goods, movement and transaction. Check the current official rules and portal notices for the specific movement.
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What you need before you start
Gather the transaction documents and transport information before opening the form. The official GST e-Way Bill System FAQ identifies the invoice, bill of supply or delivery challan, along with relevant transporter and vehicle details, as information to have ready. Depending on the transaction, the portal may ask for other document or party data.
- The GSTIN and portal access of the person who will generate the bill.
- The source document number and date, and the applicable document and supply details.
- Consignor and consignee details, including GSTINs and addresses.
- Item descriptions, HSN, quantities and units, values, and applicable tax amounts.
- Transport details appropriate to the mode, such as a vehicle number for road movement or a transport document number for another mode.
Use the underlying transaction document as the source of truth. Typing a value that seems reasonable is not a substitute for matching the invoice, party records and actual movement.
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Register or enroll the right user
According to the official FAQ, a GST-registered person registers on the e-Way Bill portal using the GSTIN and authenticates with an OTP sent to the mobile number registered with the GST Portal. A transporter who is not GST-registered must enroll on the e-Way Bill portal. Have access to the registered mobile number available when authentication is required.
Who should generate the bill?
The system supports generation through the consignor, consignee or transporter route. Choose the route that matches the party actually entering the transaction and ensure the requesting party’s identity is consistent with its role in the bill. The API validation documentation specifically checks that the supplier, recipient or transporter requesting generation corresponds to the appropriate party field.
| Generator route | When it fits | Key check |
|---|---|---|
| Supplier or consignor | The supplier is entering the movement and has the transaction details available. | Supplier identity and GSTIN must correspond to the consignor/supplier details in the record. |
| Recipient or consignee | The recipient is the party creating the record for the movement. | Recipient identity and GSTIN must correspond to the consignee/recipient details. |
| Transporter | The transporter is creating or completing the record using the transaction and transport details supplied by the parties. | Transporter identity and transport fields must be consistent; a non-GST-registered transporter must enroll on the portal. |
If a party does not have a GSTIN, the official FAQ directs users to enter URP in that party’s GSTIN field. Do not put URP in a registered party’s field or use it to bypass a GSTIN validation.
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Generate an e-way bill on the portal
For an ordinary manual transaction, work through the portal’s e-way bill form, completing the transaction information first and transport information when it is known. Exact fields can depend on transaction type, and the live form and its current error messages take precedence over a generalized checklist.
- Sign in to the e-Way Bill portal. Authenticate as the GST-registered party or enrolled transporter who will generate the record.
- Select the appropriate generator and transaction details. Match the generator’s role to the consignor, consignee or transporter information. Choose the applicable supply/sub-supply and document type from the portal’s available options.
- Complete Part A from the source document. Enter document number and date, party GSTINs or URP where appropriate, party addresses, item details, HSN, quantity and unit, values and tax amounts, and source/destination information requested by the form.
- Review Part A and address validation messages. Check spelling and digits in GSTINs, dates, code selections, HSN and invoice arithmetic. Correct the source data or form entry rather than disregarding an error.
- Complete Part B with transport information. For road movement, enter the applicable vehicle number. For other transport modes, enter the relevant transport-document details. Use accurate details for the actual movement.
- Submit and confirm generation. Verify that the portal has generated an e-way bill number (EBN), then review the displayed record against the invoice or other applicable document.
Part-A Slip versus a generated bill
If required Part B information is missing, the portal has recorded a Part-A Slip rather than completed the e-way bill. For road movement, that usually means the vehicle number is not yet entered; for another mode, the relevant transport-document details are still required. Complete Part B when the transport information is available and confirm that the portal returns the generated EBN. Do not treat a Part-A Slip as proof that the bill is fully generated.
Validate the information before the goods move
The most useful validation is a field-by-field comparison with the transaction documents and the actual movement. The current API documentation is identified as version 1.03; its validations describe the following checks. Portal implementation and notices can change, so use the live form’s current requirements when resolving an edge case.
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| Check | What to verify | Typical issue to correct |
|---|---|---|
| Party identity and role | The requesting supplier, recipient or transporter matches the corresponding role and GSTIN in the record. | The user has selected or entered a different party role from the one associated with the request. |
| GSTIN status | Registered parties’ GSTINs are valid for the transaction. Portal announcements describe a supplier status check that blocks generation when supplier status is not Active. | Transposed digits, incorrect party details, or a supplier record whose portal status is not Active. Confirm status with the appropriate GST records rather than repeatedly resubmitting. |
| Unregistered party | Use URP in the GSTIN field for a party without a GSTIN, as directed by the FAQ. |
Leaving the field empty or entering URP for a party that has a GSTIN. |
| Document and date | Document type and number match the source document. The API documentation says the document date cannot be in the future and a transport-document date cannot precede the document date. | Wrong document type, future date, or transport date earlier than the source document date. |
| Supply, transport and unit codes | Select values from the accepted portal master-code lists for supply, sub-supply, document type, transport mode and unit. | A free-text or mismatched value where the portal expects an allowed code. |
| HSN and item details | Confirm HSN against the GST master and check descriptions, quantities and units against the source document. | An invalid HSN or a unit/quantity combination that does not match the transaction record. |
| Invoice values | Reconcile the component values and applicable taxes with the total invoice value. | A total that does not match the entered components or the source invoice. |
| Document duplication | Check whether an e-way bill has already been generated against the consignor’s document number. | Submitting the same document number again rather than checking the earlier record. |
| Transport details | Ensure Part B contains the information required for the selected transport mode and that it reflects the actual movement. | Missing vehicle number for road transport or missing relevant transport-document details for another mode. |
Invoice-value and item-limit validations
Version 1.03 of the API documentation describes a check between invoice components and total invoice value, with a stated Rs. 2 grace value in the documented rule. It notes that calculation validation is relaxed for specified RSP HSNs under Notification No. 20/2025, effective 2026-02-01. The same documentation specifies a limit of 250 items in the described API validation. These are system-documentation parameters, not a reason to alter the source invoice. Check the current portal validation and applicable notification before relying on an exception or limit in a particular transaction.
Distance and supplier status checks
Official portal announcements describe a supplier GSTIN-status check that prevents generation for supplier statuses other than Active. They also describe a 10% tolerance against the portal’s stored PIN-to-PIN distance when distance is entered. If the origin-destination pair is missing from the portal database, the generator is responsible for entering a correct distance. The announcements are dated guidance; treat current portal messages and notices as controlling if the interface or rule has changed.
Choose a generation method that fits the workflow
The portal materials describe web-form entry as well as bulk generation, SMS/mobile, API or site-to-site integration, and GSP routes. The right method depends on transaction volume, who has authority to submit, when transport details become available, and whether party and item master data can be kept accurate.
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| Method | Practical fit | Considerations |
|---|---|---|
| Web form | Manual entry for an individual or limited number of transactions. | Allows a user to review the entered record directly, but depends on careful data entry and access to the required documents. |
| Bulk generation | Repeated transactions where records can be prepared in the supported bulk format. | Check accepted format, master codes and error responses; a batch does not make incorrect underlying data valid. |
| SMS/mobile | Portal-supported workflows where the user can use the relevant mobile method. | Confirm current eligibility, registration and available operations on the official portal. |
| API or site-to-site integration | Higher-volume systems that can send transaction and transport information programmatically. | Requires accurate master data, correct role mapping and handling of API validations and version updates. |
| GSP route | Businesses accessing the system through an authorized GSP workflow. | Verify the provider’s actual e-way bill capabilities and current authorization separately; portal materials list the route but do not endorse a particular provider. |
For any automated method, preserve a review step for failed records and generated EBNs. Integration can reduce repetitive typing, but it does not remove the need to reconcile the submitted data with the invoice and movement.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Check validity and supporting records
Validity is distance-based and must be read with care because official materials have not all been updated consistently. The current portal home page says regular e-way bill validity changed from 100 km per day to 200 km per day effective 2021-01-01. Newer FAQ1 guidance states one day for every 200 km or part thereof for regular transport, and one day for every 20 km or part thereof for Over Dimensional Cargo (ODC). A separate official FAQ and the rules PDF still show the older 100 km language. Do not apply the legacy interval as current general portal guidance without checking a current notification for the specific movement.
After generation, the unique EBN is made available to the supplier, recipient and transporter under Rule 138. The official FAQ says the person in charge of the conveyance should carry the relevant invoice, bill of supply, delivery challan or bill of entry, together with a copy of the e-way bill or its number. The number may be carried electronically. Keep the supporting document and EBN accessible during the movement so they can be produced when required.
Fix errors and handle an incorrect bill
When the portal rejects an entry
Read the validation message and compare the named field with the original document and portal master data. Check especially role/GSTIN consistency, Active supplier status, accepted code selections, date order, HSN validity, invoice arithmetic, duplicate document use and Part B completion. Correct the underlying entry only when the source information supports the correction. If an error appears to conflict with an applicable notification or transaction-specific treatment, check the current official portal notice or rule rather than attempting to override the validation.
When an issued e-way bill contains a mistake
The official system FAQ says an issued e-way bill cannot be edited or corrected; the stated route is to cancel it and generate a new bill with the correct details. The rules allow cancellation within 24 hours when the goods were not transported or did not move as entered. Cancellation is not permitted after the e-way bill has been verified in transit. Confirm that the bill is eligible for cancellation before taking action, and create the replacement with corrected information rather than trying to alter the issued record.
Changes and edge cases to verify on the live portal
Some proposed portal changes should not be treated as active requirements merely because they appeared in an announcement. The portal update dated 2026-07-30 says proposed functionality including EWB closure and mandatory Ship-to GSTIN changes was placed on hold. Check a newer official notice before relying on those proposals or changing an established workflow.
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