The Tool Desk
Outbyte Driver Updater FREEScan for outdated or missing drivers - takes under a minuteDriver Scan →Outbyte PC Repair FREEClear out junk files and repair common Windows errorsFree Scan →In New Outlook for Windows, spelling and proofreading controls are opened from the draft itself. Select Editor (inside the … overflow menu when necessary), open Editor Settings, and use Manage spellcheck languages to add a proofing language. Those language choices apply to the current draft, not every future message. The app’s interface language is a separate setting under Settings > General > Language and time.
First, identify which language setting you need
New Outlook has two similarly named but separate controls. Choosing the wrong one is the most common reason a change appears not to work.
As an Amazon Associate I earn from qualifying purchases.
| Setting | Where to change it | What it affects | Scope |
|---|---|---|---|
| Proofing language | Open a draft, then Editor > Editor Settings > Manage spellcheck languages | Spelling, grammar and other Editor checks in the message you are composing | The specific draft in which you make the choice |
| Outlook display language | Settings > General > Language and time | Menus, buttons and other parts of the Outlook interface | The New Outlook application setting |
If your menus are in the wrong language, change the display language. If words in an email are being marked according to the wrong language, change the proofing language in that draft. Changing one does not automatically change the other.
Change the proofing language for an email draft
The proofing-language selection is made while a message is open. It controls how Editor checks that draft and does not serve as a permanent account-wide language preference.
#1 Best Overall
- Reliable Plug and Play: The USB receiver provides a reliable wireless connection up to 33 ft (1), so you can forget about drop-outs and delays and you can take it wherever you use your computer
- Type in Comfort: The design of this keyboard creates a comfortable typing experience thanks to the low-profile, quiet keys and standard layout with full-size F-keys, number pad, and arrow keys
- Durable and Resilient: This full-size wireless keyboard features a spill-resistant design (2), durable keys and sturdy tilt legs with adjustable height
- Long Battery Life: MK270 combo features a 36-month keyboard and 12-month mouse battery life (3), along with on/off switches allowing you to go months without the hassle of changing batteries
- Easy to Use: This wireless keyboard and mouse combo features 8 multimedia hotkeys for instant access to the Internet, email, play/pause, and volume so you can easily check out your favorite sites
- Open or start a draft. Create a new message or open a saved draft in New Outlook for Windows.
- Open Editor. Select Editor on the message ribbon. In the simplified ribbon, the control can be hidden in the … overflow menu; open that menu and choose Editor.
- Open the settings panel. In the Editor pane, select Editor Settings.
- Open the language manager. Choose Manage spellcheck languages.
- Add a proofing language. Under Proofing languages, select + Add another language.
- Choose the language. Select or type the language you want, choose Add, and then select Done.
- Wait for rechecking. Give Editor time to scan the draft again. Existing underlines may not change instantly while the message is being rechecked.
Microsoft describes this selection as applying to the email composition in which it is made. If you begin another message later, check that draft’s Editor settings rather than assuming the previous choice carried over.
What happens when you add a language
Adding a proofing language tells Editor which language rules to use while it examines the open message. It does not translate the draft, change the recipient’s language, or change Outlook’s menus. The language is simply added to the list used for that composition.
After you select Done, the service needs to recheck the text. A short delay is normal, particularly in a long draft or a message containing many existing marks. Keep the draft open while the check runs so you can see whether the underlines and panel results update. If the old marks remain immediately, wait before repeating the language setup.
The draft-level scope is important when several people use one account or when you write in different languages. A language selected for one message should not be described as a permanent account preference. Start each new multilingual message by opening its Editor settings and confirming the intended proofing language.
Turn individual proofreading suggestions on or off
Editor separates its checks into suggestion types, so you can keep spelling checks while reducing other kinds of prompts, or disable a category temporarily.
- With the draft open, select Editor. Use the … menu first if the simplified ribbon does not show the control.
- Select Editor Settings.
- Use the switches beside the available suggestion types to turn each category on or off.
- To restore the original configuration, select Reset to default.
The exact placement of controls can differ between simplified and classic ribbon layouts, but the settings are reached through the draft’s Editor control. Turning a suggestion category off changes what Editor reports; it does not change the text already in your message.
Use these switches when you want a deliberate balance between review and interruption. For example, spelling can remain enabled while another available category is disabled for a draft containing names or specialized wording. If you are unsure which controls were changed, Reset to default provides a known starting point; then turn only the categories you need back on.
Quick wins for a faster PC:
Repair Windows errors before they cause bigger problemsFix Now →Scan for outdated or missing drivers - takes under a minuteDriver Scan →Clear out junk files and repair common Windows errorsFree Scan →Review, ignore and restore Editor suggestions
Editor can flag spelling, grammar and style issues with entries in its panel and with underlines in the message body. To act on one, select the suggestion or the underlined text and choose the correction offered by Editor.
- Apply a suggestion: select the proposed replacement in the Editor panel or the inline suggestion menu.
- Ignore Once: dismisses that occurrence without changing the rest of the draft.
- Don’t check for this issue: tells Editor to stop flagging that suggestion type.
If you used Don’t check for this issue and want Editor to look for it again, close and reopen the document, then return to Editor. This reloads the checking experience so the previously dismissed issue type can be offered again.
Rank #2
- Media-Friendly: The K400 Plus wireless touch TV keyboard gives you integrated, comfortable control of your PC-to-TV entertainment, eliminating the clutter of a separate keyboard and mouse
- Plug-and-Play: Simply plug the Unifying receiver into a USB port and the wireless touchpad keyboard is ready to go; adjust controls using the Logitech Options Software to save preferred settings
- Power-Packed: Built with laid-back control in mind, this wireless TV keyboard has a reliable and long battery life of up to 18 months (2), including an on/off button to help it go even longer
- Wireless Freedom: Designed for seamless comfort and control, this HTPC keyboard boasts a range of up to 33 ft (1) wireless connectivity, with quiet keys and a large touchpad for easy navigation
- Broad Compatibility: Designed for use with Windows 7, Windows 8, Windows 10 and later, Android 7 or later, and Chrome OS
Do not treat every underline as a mandatory correction. A proper name, technical term, code fragment or a word from another language can be intentional. Review the proposed change in context before accepting it.
Editor groups its feedback conceptually into three areas:
Do these 3 things before closing this tab:
1Fix the driver behind crashes, sound loss and screen glitches2Repair Windows errors before they cause bigger problems3Scan for outdated or missing drivers - takes under a minute- Spelling identifies likely misspelled words and other word-level errors.
- Grammar points to sentence construction and grammatical patterns.
- Refinements offer style or wording guidance beyond basic correctness.
The panel and inline marks are two ways to reach the same review work. Opening the panel gives you a list to work through; selecting an underline lets you inspect an issue where it appears in the sentence. Either route can result in accepting a suggestion, ignoring one occurrence, or choosing not to check that issue.
Hide the suggestions count without disabling Editor
The number of detected suggestions can be removed from the ribbon while leaving Editor available for on-demand review.
- Open the message draft.
- Select the … overflow menu on the New Outlook ribbon.
- Choose Editor.
- In the adjacent Editor list, choose Hide suggestions count.
Hiding the count does not turn off spelling or grammar checks. The Editor icon and panel remain available when suggestions exist, and they can still be opened when no suggestions are identified. If you still need to inspect the message, open Editor directly rather than looking for a number in the ribbon.
Change New Outlook’s general display language
Use this route when you want Outlook’s interface—rather than the language used to inspect a particular message—to appear in another language.
Free tools Windows power users keep installed
One-click scans. No signup required.
- Select Settings in New Outlook.
- Open General, then select Language and time.
- Under Language (Country/Region), choose the language for the Outlook interface.
- Select Save.
This setting is independent of the proofing language chosen inside a draft. You can, for example, keep the Outlook menus in one language while checking an individual email in another. Conversely, changing the display language will not automatically select that language for the draft currently being composed.
Use the display-language route only for interface text such as menus, buttons and labels. If the problem is that a correctly spelled word is being underlined, return to the open draft and use Editor Settings; changing Language (Country/Region) is not a substitute for selecting a proofing language.
Use the spelling checker with the keyboard and a screen reader
New Outlook for Windows provides a keyboard path for users who do not want to navigate the ribbon with a mouse. Microsoft’s accessibility instructions describe the following sequence:
Rank #3
- All-day Comfort: This USB keyboard creates a comfortable and familiar typing experience thanks to the deep-profile keys and standard full-size layout with all F-keys, number pad and arrow keys
- Built to Last: The spill-proof (2) design and durable print characters keep you on track for years to come despite any on-the-job mishaps; it’s a reliable partner for your desk at home, or at work
- Long-lasting Battery Life: A 24-month battery life (4) means you can go for 2 years without the hassle of changing batteries of your wireless full-size keyboard
- Simply plug the USB receiver into a USB port on your desktop, laptop or netbook computer and start using the keyboard right away without any software installation
- Simply Wireless: Forget about drop-outs and delays thanks to a strong, reliable wireless connection with up to 33 ft range (5); K270 is compatible with Windows 7, 8, 10 or later
- With the message open, press F6 repeatedly until the screen reader announces Ribbon tabs.
- Open Options.
- Choose Editor.
- Choose Open editor, then select Spelling.
- The checker moves to the first misspelled word and opens the Spelling suggestions window.
Keyboard focus and announcements can vary with the screen reader and the New Outlook build. If the spoken labels do not match, use the same named commands from the ribbon rather than guessing at a different command.
Windows Errors? Fix Them Before They Spread
Repair common Windows errors and clear accumulated junk for a smoother, more stable PC - no reinstall needed.Free scan · no reinstallOutdated Drivers Are Slowing You Down
One free scan finds every outdated or missing driver and matches the right update for your exact hardware.Free scan · exact hardware matchThis path is for reviewing spelling with the keyboard. It does not replace the draft-level language setup: if the checker is using the wrong language, return to the draft’s Editor > Editor Settings > Manage spellcheck languages path first.
Know what each language supports
Language support is not all-or-nothing. Microsoft lists spelling, grammar and refinements separately, and a language can have one level of support without having every other Editor capability.
| Editor capability | What it checks | Availability caveat |
|---|---|---|
| Spelling | Likely misspellings and word-level errors | Support is language-dependent. |
| Grammar | Sentence construction and grammatical patterns | Not provided at the same level for every proofing language. |
| Refinements | Style and wording suggestions beyond basic correctness | Coverage varies by language and should not be assumed from spelling support alone. |
If a newly added language produces spelling marks but no grammar or refinement suggestions, that may reflect the language’s feature coverage rather than a malfunction. Do not expect identical Editor behavior across all languages. A missing refinement category is not evidence that the language was added incorrectly.
When comparing languages, compare each capability separately. A language may support spelling while offering limited or no grammar and refinement checks. Set expectations from the features that actually appear in Editor Settings instead of assuming that every language has the same full set of controls.
Troubleshoot when the controls are missing or ineffective
The menu path does not match
Confirm that you are using New Outlook for Windows, not classic Outlook. New Outlook uses the draft’s Editor control and the … overflow menu. Classic Outlook has a different configuration model, including a File > Options workflow. Applying classic-Outlook instructions to New Outlook will lead you to screens that do not exist in the new app.
Editor is not visible on the ribbon
Open the … overflow menu in the draft and look for Editor. The simplified ribbon hides commands that may be visible in a classic ribbon layout. Once Editor is open, use Editor Settings rather than searching the main Outlook settings page for proofing-language controls.
The draft still shows the old language
After adding a language, allow the system time to recheck the message. Large drafts or messages with many existing marks can take a moment to refresh. Verify that the language was added under Proofing languages and that you selected Done before returning to the message.
Only some kinds of suggestions appear
Check the switches in Editor Settings. A category may have been turned off, or the selected language may not provide grammar or refinement features. Use Reset to default if you are unsure which controls were changed, then review the switches again.
Rank #4
- 【Ergonomic Wireless Keyboard Mouse 】: Wireless ergonomic keyboard is equipped with adjustable height tilt legs to increase comfort and prevent your wrists injury when typing for a long time. The full size wireless keyboard with numeric keypad and 12 multimedia shortcut keys, such as play/ pause, volume increase and decrease, and email, to help you improve work efficiency
- 【Stable & Reliable Wireless Connection】: This wireless keyboard and mouse combo share the same USB receiver(stored in the mouse), and they can also be used separately. Plug & play, no need to download any software, 2.4 GHz wireless provides a powerful and reliable connection up to 33 feet(10m) without any delays.You can enjoy the convenience and freedom of wireless connection at home or at work
- 【Comfortable Optical Mouse】: This compact lightweight wireless mouse features a hand-friendly contoured shape for all-day comfort, and smooth, precise tracking.1600 DPI to meet your daily needs. Perfect for home & office work and entertainment
- 【Long Battery Life】: Up to 365 Days of battery life for keyboard and mouse wireless, say goodbye to the hassle of charging cables and replacing batteries. After 10 minutes of inactivity, the wireless keyboard mouse combo will automatically go into sleep mode to save energy. The wireless keyboard requires one AAA battery, and the wireless mouse requires one AA battery.
- 【Less Noise, More Quiet Keys】: Soft membrane keys provide a quiet and comfortable typing experience, So you can type with confidence on a wireless keyboard crafted for comfort, precision and fluidity. The wireless mouse adopts silent micro-motion technology, which is almost completely silent when clicked. No more concerns about disturbing others.
A dismissed issue keeps staying dismissed
If you chose Don’t check for this issue, close and reopen the document and open Editor again. Microsoft says this is the way to make Editor look for that issue type again.
The proofing language changed unexpectedly
Microsoft recorded a service-side issue in which proofing-language settings could change unexpectedly. Its notice says the issue was fixed worldwide in December 2024; that notice was last updated on January 29, 2025. Treat this as historical troubleshooting context. If unexpected changes continue, record the account, draft and language involved and check current Microsoft service advisories rather than repeatedly changing the same setting.
Accessibility commands or account behavior differ
Microsoft’s screen-reader guidance includes account and deployment qualifications specific to New Outlook for Windows. Availability can depend on how the account and service are deployed, so do not assume that a command documented for one organization or rollout is present in every account.
The interface changed after saving
If the menus remain in the previous language after selecting Save, confirm that you changed Language (Country/Region) under Settings > General > Language and time, not the draft’s proofing-language list. These settings have different scopes and solve different problems.
A reliable workflow for multilingual messages
When you regularly write in more than one language, separate interface preferences from message-level proofing so each draft is checked intentionally.
- Leave Language (Country/Region) set to the language you prefer for Outlook’s menus.
- Start the message and open Editor Settings before writing a long draft.
- Add the language that matches the message under Proofing languages.
- Confirm the relevant suggestion switches are enabled.
- Write or paste the message, then wait for the draft to be rechecked.
- Review each suggestion in context, using Ignore Once for intentional terms.
- If Editor stops flagging a category after you dismiss it, close and reopen the draft before the final review.
This workflow avoids changing the application interface merely to proofread one message and makes the draft-specific scope explicit to anyone sharing or revising the message.
For a message that contains more than one language, choose the proofing language that matches the main text, then inspect names, quotations and inserted passages manually. Editor’s language capabilities differ, so a language that handles spelling may not provide the same grammar or refinement feedback as another language. Do not infer that an unmarked sentence is perfect simply because one category is unavailable.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.What to verify before sending
- The message is open in New Outlook for Windows, not classic Outlook.
- The intended language appears under Proofing languages for this draft.
- The draft has had time to complete its recheck.
- Suggestion categories you want are switched on in Editor Settings.
- Names, product terms, code and other intentional wording have been reviewed rather than accepted blindly.
- Hiding the suggestions count has not been mistaken for disabling Editor.
- The interface language was changed separately, if that was your actual goal.
Once those checks are complete, the spelling and proofreading behavior is configured for the message you are about to send, while the general Outlook interface remains governed by its separate language setting.
What’s actually slowing this PC down?
Pick the symptom - the matching free tool is one click away.
Quick decision guide
Use this short test before changing anything:
- Menus and buttons are wrong: open Settings > General > Language and time.
- Words in one draft are marked incorrectly: open that draft’s Editor > Editor Settings > Manage spellcheck languages.
- You want fewer prompts: use the individual suggestion switches in Editor Settings.
- You only want the number hidden: choose Hide suggestions count; this leaves Editor active.
- You need to repeat a dismissed check: close and reopen the document, then open Editor again.
- The commands are absent: verify that the app is New Outlook for Windows and check the … overflow menu.
Keeping these cases separate prevents a display-language change from being used to solve a proofing problem, and prevents a draft-level language choice from being treated as a permanent Outlook preference.
Best Value
- Connect in seconds: Fast, easy Bluetooth wireless technology simply connects without the need for a dongle or USB port
- Durable and reliable: Built for quality, K250 offers long-lasting keys, a spill-resistant design (2)
- Comfort is key: Deep-profile keys and an adjustable tilt-leg design make typing feel great
- Space-saving: with a compact layout that still includes number pad, arrow keys, and handy F-key shortcuts
- Made responsibly: Designed to last, K250 plastic parts are durably made with minimum 64% recycled plastic (3) to withstand everyday use
Frequently Asked Questions
Does changing the proofing language change every future email?
No. Microsoft describes the language selected during email composition as applying to that specific draft. Check Editor settings again when you start another message.
Why can’t I see Editor on the ribbon?
In the simplified ribbon, open the … overflow menu in the draft and choose Editor. The command may be hidden there even when it is not shown directly on the ribbon.
Why are spelling marks still using the old language?
Confirm the language appears under Proofing languages, select Add and Done, and allow time for Editor to recheck the draft.
Recommended Free Tools
Will changing Language (Country/Region) change spellchecking?
No. Settings > General > Language and time controls the Outlook interface. Proofing language is selected inside the open draft through Editor settings.
Can I disable grammar but keep spelling?
Yes, when those controls are available, use the switches for individual suggestion types in Editor Settings. Use Reset to default to restore the default configuration.
How do I make a dismissed issue appear again?
If you selected Don’t check for this issue, close and reopen the document and return to Editor. Microsoft identifies that as the way to have the issue checked again.
Does every language support grammar and refinements?
No. Microsoft lists spelling, grammar and refinements separately, and support varies by language. A language can provide spelling checks without the same grammar or refinement coverage.
The Tool Desk
Outbyte PC Repair FREERepair Windows errors before they cause bigger problemsFix Now →Outbyte Driver Updater FREEScan for outdated or missing drivers - takes under a minuteDriver Scan →How do I hide the suggestions number without turning proofreading off?
Open the draft’s … menu, choose Editor, then select Hide suggestions count. The Editor icon and panel remain available.
What if these instructions look different from my Outlook?
Verify that you are using New Outlook for Windows. Classic Outlook uses a different workflow, including File > Options, so its screens will not match New Outlook.
Was there an issue that changed proofing languages unexpectedly?
Microsoft’s historical notice says a service-side issue was fixed worldwide in December 2024. The notice was last updated January 29, 2025. For continuing problems, check current Microsoft service advisories.
The Bottom Line
For a message-specific spelling or proofreading change, open the draft and use Editor > Editor Settings > Manage spellcheck languages; the choice applies only to that draft. Use the suggestion switches, Reset to default, and Hide suggestions count for review behavior. Change Outlook’s menus separately at Settings > General > Language and time, and allow time for Editor to recheck after any language change.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
