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Usually, keep the Daily Scrum if the people who are present can inspect progress toward the Sprint Goal and make a useful plan. One person’s absence, by itself, is not a reason the Scrum Guide says to cancel. Share essential updates with the absent teammate, and arrange a focused follow-up if their input is needed for a decision. If the group cannot coordinate usefully, adapt the event rather than holding a status meeting for its own sake.
What the Scrum Guide says the Daily Scrum is for
The current official English Scrum Guide identified by Scrum Guides is the November 2020 edition, written by Ken Schwaber and Jeff Sutherland. It describes the Daily Scrum as a 15-minute event for the Scrum Team’s Developers. Its purpose is to inspect progress toward the Sprint Goal and adapt the Sprint Backlog as necessary, adjusting upcoming planned work.
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The guide leaves the structure and techniques to the Developers, provided the event stays focused on Sprint Goal progress and results in an actionable plan for the next day. It also identifies improved communication, impediment detection, and quick decisions as benefits. Developers can adapt their plan and hold more detailed discussions at other times during the day.
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The guide does not set a minimum attendance threshold or say that one person’s absence requires cancellation. That is an application of its stated purpose, not a separate attendance rule. It also does not prescribe the former three-question round-robin as the required format.
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Decide based on whether the people present can make progress
| Situation | What to do | Why |
|---|---|---|
| One teammate is absent, and the rest can coordinate | Hold the event, keep to the 15-minute timebox, inspect Sprint Goal progress, identify impediments, and agree on next actions. Share essential decisions or updates with the absent teammate through the team’s normal channel. | The event can still serve its purpose for those present. |
| A decision depends on the absent teammate’s input | Identify what information is missing and set up a focused follow-up with the relevant people when the teammate is available. Continue with other useful coordination rather than making the entire event a waiting period. | The guide allows detailed discussions and replanning at other times during the day. |
| Several people are absent, or no useful plan can be made | Adapt the format, post a short written update for visibility, or defer a focused coordination conversation until the necessary people can take part. | A written update or rescheduled conversation is a local adaptation, not an async replacement prescribed by the guide. |
| Absences keep recurring | Discuss the pattern as a team-process issue. Review the meeting time, length, format, purpose, and local expectations, then agree on a sustainable working arrangement. | The guide defines the event’s purpose but does not prescribe an absenteeism policy. |
How to run a useful Scrum when someone is out
- Check the purpose: Ask whether the people present can inspect progress toward the Sprint Goal and adapt the upcoming work.
- Keep the conversation about coordination: Surface impediments, dependencies, and decisions needed to move work forward. Do not turn attendance into a manager-facing status check.
- Separate team-wide planning from a blocked decision: If one topic needs the absent teammate, note it and arrange a smaller follow-up rather than holding everyone in a status loop.
- Close the communication gap: Pass along essential decisions, changes, and requests for input using the team’s usual channel. Avoid assuming the absent person has seen them.
Can a Daily Scrum be asynchronous?
The 2020 Scrum Guide does not prescribe an asynchronous replacement for the Daily Scrum. A team may use a written update as a practical adaptation when attendance is limited or a live conversation would not produce useful coordination, but it should not describe that format as one required by the guide. If a live discussion is still useful for the people present, an update can complement it rather than displace it.
Separate team practice from attendance policy
A team or employer may have local expectations about attendance. Those expectations are distinct from the Scrum Guide’s definition and purpose of the Daily Scrum. Make that distinction explicit: the guide does not make attendance a proxy for progress, and the event is not intended as a manager’s attendance check.
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