Xero Expenses

Name: Xero Expenses
Price: 5.4 USD

Web · Android · iPhone · paid plans from $5.40/mo

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Freedom report

Two barsScore 5.0

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely3 of 6 device platforms
DocumentedPlans, terms and facts published

Xero Expenses is ranked #65 of 76 in bookkeeping software on Freedom251. It runs on Android, iOS, Web. There is no free plan. A free trial is offered. Paid plans start at $5.40/mo.

Xero Expenses plans and pricing

All plans

Early $5.40/mo Monthly; subscriptions auto-renew until cancelled. 20 invoices · 5 bills · no employee expense and mileage claims listed xero.com · 7 Oct 2026

Growing $11.80/mo Monthly; subscriptions auto-renew until cancelled. Employee expense and mileage claims not listed xero.com · 7 Oct 2026

Established $19.40/mo Monthly; subscriptions auto-renew until cancelled. Employee expense and mileage claims included xero.com · 7 Oct 2026

Compared on bookkeeping software

Free plan: No
Paid from: $90/mo

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The record

Purpose: Xero Expenses lets employees submit business expense claims for approval and reimbursement.
Receipt capture: Employees can photograph receipts in the Xero Me app, which extracts key details to prefill an expense claim.
Approvals: Approvers can approve or decline claims in Xero or Xero Me and track them by status, employee, or account.
Reimbursement: Approved claims can be paid from a bank account or reimbursed through payroll in the next pay run.
Accounting integration: Approved expense claims are automatically turned into bills in accounts payable and recorded against the relevant expense account.
Mileage: Employees can submit mileage claims for work travel in a personal vehicle, and mileage claims appear alongside other expense claims.
Audit and controls: Xero says digital receipts are stored for audit and compliance and claims include document audit trail details.
Security: Xero states it is ISO/IEC 27001:2022 certified, produces independently audited SOC 2 reports, and encrypts information in transit and at rest.
Support: Xero offers support through Xero Central and advertises free personalized onboarding from a product specialist for the first 90 days.
Integrations: Xero says its platform connects with more than 1,000 business apps.
Who it serves: Xero describes its audience as small businesses, accountants, and bookkeepers.
Mobile access: Xero says Expenses is available in the web version of Xero and the Xero Me mobile app.
Founded: 2006
Headquarters: Melbourne, Australia
Price from: $5.40/mo

Where it ranks on Freedom251

Best Bookkeeping Software in 2026#65 of 76
Best Mileage Tracking Software in 2026#42 of 43
Best AI Accounting Software in 2026#30 of 34
Best Hotel Accounting Software in 2026#28 of 33
Best Salon Accounting Software in 2026#30 of 31
Best Gym Accounting Software in 2026#25 of 30
Best SaaS Accounting Software in 2026#24 of 27

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Sources

xero.com/us/accounting-software/employee-reimbur· checked 7 Oct 2026
xero.com/us/security/· checked 7 Oct 2026
xero.com/us/pricing-plans/· checked 7 Oct 2026
xero.com/us/about/· checked 7 Oct 2026
xero.com/us/accounting-software/bills/· checked 28 Sept 2026