Xero Expenses

What Xero Expenses is

Xero Expenses lets employees submit business expense claims for approval and reimbursement. Employees can photograph receipts in Xero Me, where key details are extracted to prefill a claim. Approvers can approve or decline claims in Xero or Xero Me and track them by status, employee, or account. Approved claims can be paid from a bank account or reimbursed through payroll in the next pay run. Xero turns approved claims into accounts payable bills and records them against the relevant expense account. Employees can also submit mileage claims for work travel in a personal vehicle, alongside other expense claims. Xero says receipts are stored digitally for audit and compliance, with document audit trail details attached to claims. The service is available through Xero on the web and the Xero Me mobile app for Android and iOS. Xero describes its audience as small businesses, accountants, and bookkeepers, and offers support through Xero Central. It also advertises free personalized onboarding with a product specialist for the first 90 days. Xero says its platform connects with more than 1,000 business apps. Pricing is listed from $25/mo, and there is no free plan; a free trial is available.

Who it suits

Xero Expenses suits small businesses and the accountants or bookkeepers who manage their expense claims. It is relevant for teams that reimburse employee expenses or mileage and want claims recorded in accounts payable.

Limits

The Early plan is $5.40 a month and lists 20 invoices and 5 bills, but no employee expense or mileage claims. Growing is $11.80 a month and does not list those claims; Established is $19.40 a month and includes them.

Getting started

1. Visit the Xero Expenses website.
2. Choose a plan; the listed options are billed monthly.
3. Start the free trial if you want to try it before subscribing.
4. Use Xero on the web or the Xero Me app on iOS or Android.
5. Use Xero Central for support or request the advertised onboarding.

Verdict

Xero Expenses links receipt capture and claim approval with reimbursement and accounting records. Check plan details before choosing: employee expense and mileage claims are listed with Established, not Early or Growing.