Wardflow is a staff scheduling system for hospitals and clinics. It helps teams build rosters, coordinate coverage, and handle leave, day-off, and shift-swap requests for healthcare staff. Its scheduling process applies rules such as leave blocks, minimum rest periods, and shift transitions before assigning work, then assesses workload across a rolling 28-day window using night shifts, total hours, and weekend assignments. Requests can receive real-time approvals, and submissions, decisions, swaps, and overrides are logged with a timestamp and actor. Staff can record attendance through an installable mobile PWA, while administrators use a web workspace. Separate views are available for staff, department leads, and administrators. Rosters can be exported as PDF or Excel files by department, date range, or profession. Supported roles include doctors, nurses, pharmacists, physiotherapists, lab scientists, and administrators. The site offers a free 30-minute demo and says it responds to requests within 24 hours. It is not a patient-flow, bed-management, or discharge-management system.
Who it is for
It suits hospitals and clinics scheduling doctors, nurses, pharmacists, physiotherapists, lab scientists, and administrators. The product is for workforce scheduling rather than patient flow, bed management, or discharge management.
What is good
- Applies rest-period and shift-transition rules before assignments.
- Assesses workload over a rolling 28-day window.
- Logs requests, approvals, swaps, and overrides with actor and timestamp.
- Staff can record attendance through a mobile PWA.
- Rosters export to PDF or Excel.
What to know first
- No free plan is available.
- No third-party integrations are identified on the page.
- It does not handle patient flow, beds, or discharge management.
Verdict
Wardflow focuses on staff rosters and workforce requests, with scheduling rules, audit history, and exports. Pricing is available on request; the free 30-minute demo offers a way to discuss its fit.
Get started with Wardflow
- Open the Wardflow website
- Request the free 30-minute demo
- Ask for pricing and arrange the free trial
- Set up administrator access in the web workspace
- Install the mobile PWA for staff phones or tablets
- Configure rosters, shift templates and scheduling rules
Limits to know first
Wardflow has no free plan, and subscription pricing is provided on request. The product is described as staff scheduling rather than patient-flow, bed-management or discharge-management software.
Questions about Wardflow
How is Wardflow priced?
Wardflow is paid software with pricing available on request. A free trial and a free, no-commitment 30-minute demo are offered.
Which devices can staff use?
Wardflow supports Android, iOS and web access. Staff can use an installable mobile PWA on phones and tablets, while administrators use the web workspace.
Which healthcare roles are supported?
The product supports doctors, nurses, pharmacists, physiotherapists, lab scientists and administrators.
Can rosters be exported?
Yes. Rosters can be downloaded as PDF or Excel files, scoped by department, date range or profession.
What actions are audited?
Scheduling actions, approvals, swaps and overrides are recorded with a timestamp and actor. Leave, day-off and shift-swap submissions and decisions are also logged.
Does Wardflow manage patient flow?
No. Wardflow is described as a staff scheduling system, not a patient-flow, bed-management or discharge-management system.
Compared on healthcare staff scheduling software
- Free plan
- No
- Mobile apps
- No
- Shift templates
- Yes
