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Vivotics
by Vivotics
What Vivotics is
Vivotics is a paid workspace combining projects, tasks, CRM, HR, payroll, invoicing, accounting, and client communication. Projects support list, board, calendar, and Gantt views, with subtasks, checklists, dependencies, time tracking, and documents. No-code rules can assign tasks, email clients, or add comments. A client portal exposes projects, invoices, action items, and documents with workspace-controlled access. Finance tools include double-entry accounting, trial balance, profit and loss, balance sheet, cash flow, invoices, and recurring billing. Vivotics AI offers meeting notes, summaries, standups, writing help, workspace questions, and task autofill. Its notetaker joins Google Meet, Microsoft Teams, Zoom, or Jitsi, or handles recordings and transcripts. It runs on web, Windows, macOS, iOS, Android, API, and self-hosted deployments. Annual Launch pricing is $2,000 a year; Launch + AI is $4,000 a year. A 30-day trial is listed, but no free plan.
Who it suits
Vivotics fits agencies, software teams, and professional service businesses managing client work and billable time. It also suits organizations wanting project, finance, meeting, and client-portal tools together.
What it does well
- Combines projects, CRM, HR, and accounting
- Gantt, board, calendar, and list views
- No-code automation rules
- Meeting capture across four platforms
- Self-hosted deployment available
What to know first
- No free plan
- Launch plan limits AI tokens
- Annual plans start at 2000.00 USD
- AI actions emailing attendees need confirmation
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Launch | Billed Annually · 30 team members · 20 client seats · 5,000,000 AI tokens · 1024 GB file storage | $2,000 a year |
| Launch + AI | Billed Annually · 30 team members · 20 client seats · Unlimited AI tokens · 1024 GB file storage | $4,000 a year |
| Enterprise | Custom quote · Dedicated onboarding · Data migration · Self-hosted or private-cloud deployment · Priority support with a named contact | On request |
As vivotics.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
Vivotics brings operational, financial, client, and meeting functions into one workspace. Buyers should compare the annual plan allowances, especially team, client-seat, storage, and AI-token limits.
Facts from Vivotics's own pages
- Accounting
- The finance module includes double-entry accounting, trial balance, profit and loss, balance sheet, cash flow, invoices and recurring billing. · vivotics.com, 11 Oct 2026
- AI features
- Vivotics AI includes a meeting notetaker, workspace question answering, writing assistance, standups and summaries, and task autofill. · vivotics.com, 11 Oct 2026
- AI permissions
- AI answers and summaries use only records the current user can access, and actions that email attendees require user confirmation. · vivotics.com, 11 Oct 2026
- Automation
- Admins can create no-code if/then rules that trigger actions such as assigning tasks, emailing clients and adding comments. · vivotics.com, 11 Oct 2026
- Calendar integrations
- Yes · vivotics.com, 20 Sept 2026
- Client portal
- Clients can use a portal for their projects, invoices, action items and documents, with access controlled by the workspace. · vivotics.com, 11 Oct 2026
- Cloud file integrations
- Dropbox, OneDrive and SharePoint files can be linked to projects as references without copying the files into Vivotics. · vivotics.com, 11 Oct 2026
- Company history
- The company says it began as Vivotic Solución, a development and digital marketing agency, in 2012 and committed to building the Vivotics product in 2022. · vivotics.com, 11 Oct 2026
- Founded
- 2012 · vivotics.com, 28 Sept 2026
- Free plan
- No · vivotics.com, 20 Sept 2026
- Hosting
- Vivotics says production data is hosted in France, while self-hosted deployments keep workspace data on the customer's infrastructure. · vivotics.com, 11 Oct 2026
- Intended customers
- Vivotics describes its intended customers as agencies, software teams and professional service businesses managing client work and billable time. · vivotics.com, 11 Oct 2026
- Meeting capture
- bot · vivotics.com, 20 Sept 2026
- Meeting integrations
- The AI Notetaker can join Google Meet, Microsoft Teams, Zoom and Jitsi calls, or work from an uploaded recording or pasted transcript. · vivotics.com, 11 Oct 2026
- Meeting platforms
- Google Meet,Microsoft Teams,Zoom,Jitsi · vivotics.com, 20 Sept 2026
- Product
- Vivotics combines projects, tasks, CRM, HR, payroll, invoicing, accounting and client communication in one workspace. · vivotics.com, 11 Oct 2026
- Project work
- Tasks support list, board, calendar and Gantt views, along with subtasks, checklists, dependencies, time tracking and documents. · vivotics.com, 11 Oct 2026
- Security and privacy
- The privacy policy says traffic is encrypted with TLS, passwords are hashed, production access is restricted and logged, workspaces are isolated, and data is backed up daily. · vivotics.com, 11 Oct 2026
- Summaries and action items
- Yes · vivotics.com, 20 Sept 2026
- Support
- The pricing page says customers can request a product walkthrough by email and that Vivotics answers within one business day. · vivotics.com, 11 Oct 2026
- Transcription
- Yes · vivotics.com, 20 Sept 2026
Where Vivotics stands on Freedom251
- AI Meeting Assistants#68 of 82