Vault Rooms

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Freedom report

No signalScore 5.1

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely1 of 6 device platforms
DocumentedThinly documented

Vault Rooms is ranked #20 of 30 in data room software on Freedom251. It runs on Web.

Vault Rooms plans and pricing

All plans

Vault Rooms Not published Pricing and launch path discussed based on requirements Configuration and pricing depend on users, storage, security, and document-management requirements mail.vaultrooms.com · 4 Oct 2026

Compared on data room software

Audit trail: Yes
Document watermarking: Yes
E-signatures: Yes

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The record

What it does: Vault Rooms is an administrator-controlled virtual data room for securely sharing confidential documents with authorized users.
Standalone use: Vault Rooms can be used as a standalone solution or connected with the broader Cool Life Business Management Platform.
Access controls: Administrators can control access at the room, folder, and file level, including viewing, printing, and downloading permissions.
Activity tracking: The product provides document and user activity reporting, including access, downloads, timestamps, and room history.
Document features: Features include folder organization, batch uploads, notifications, archiving, dynamic watermarking, request-list support, and audit history.
Who it is for: The maker describes use for transactions, financing, due diligence, legal review, board materials, and confidential client or project sharing.
Data architecture: Cool Life describes a shared SaaS application layer with a dedicated operational database for each client.
Encryption: The maker states that sensitive information is protected in transit and at rest.
Protected content boundary: Vault Room files, users, permissions, audit history, and document activity are not exposed through the REST API, optional AI connections, or Public Views.
Integrations: The broader Cool Life Platform lists Gmail, Microsoft Outlook, and DocuSign as connected services; the maker says protected Vault Room content is not exposed through the REST API.
Support: The maker offers an in-application user guide, Quick Result AI for Platform functionality questions, and U.S.-based phone and email support.
Pricing: Vault Room pricing is separate from the consultative Business Management Platform offering, and the maker asks customers to discuss their requirements for pricing and launch details.

Where it ranks on Freedom251

Best Data Room Software in 2026#20 of 30

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Sources

mail.vaultrooms.com/vault-rooms· checked 4 Oct 2026
mail.vaultrooms.com/virtual-data-room-101· checked 4 Oct 2026
mail.vaultrooms.com/security-data-architecture· checked 4 Oct 2026
mail.vaultrooms.com/business-management-platform· checked 4 Oct 2026