Freedom251 › Early Childhood Education Software
Smartcare
by Smartcare
What Smartcare is
Smartcare is cloud-based childcare management software for daycare, preschool, after-school, private-school, faith-based childcare, and K-12 programs. It runs on the web, Android, and iOS, with mobile apps for both major mobile platforms. Enrollment tools handle online applications, waitlists, and lead tracking. Centers can configure tuition schedules, automate billing, support split households or third-party payments, and let families manage payments online. Digital kiosks support child check-in and check-out using a center’s tablet or one supplied by Smartcare. Custom reports can cover finances, staff, and classrooms for one location or an entire program. Listed integrations include QuickBooks, ChildcareCRM, and PDK entrance security. Smartcare also includes lesson planning, classroom management, family communication, attendance, payments, and reporting. A client adoption specialist helps with startup, while Client Success and Client Services teams provide ongoing support. Pricing is available by request, with no plan price shown.
Who it suits
Smartcare suits childcare centers and education programs needing enrollment, attendance, billing, family communication, and classroom tools across web and mobile.
What it does well
- Online enrollment, waitlists, and lead tracking
- Automated billing and online family payments
- Digital child check-in and check-out
- Custom reports across locations or programs
- QuickBooks, ChildcareCRM, and PDK integrations
What to know first
- Pricing is available only by request
- No listed free plan
- Payment platform security claims come from the provider
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Preschool2me | Classroom management · daily sheets · messaging · photos and videos · lesson planning · attendance · meal planning | On request |
| Smartcare | Comprehensive center management · simple classroom management · touchless check-in · integrated lead management · online enrollment · configurable billing and reporting | On request |
| Smartcare + Preschool2me | Center and classroom management | On request |
As revtrak.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
Smartcare brings childcare enrollment, classroom, attendance, billing, and communication into one cloud service. Request pricing and confirm the listed integrations and workflows fit your program.
Facts from Smartcare's own pages
- Attendance and check-in
- Yes · revtrak.com, 20 Sept 2026
- Audience
- RevTrak lists childcare and daycare centers, preschool and early childhood programs, before- and after-care programs, private schools, faith-based childcare, and K-12 districts as audiences. · revtrak.com, 11 Oct 2026
- Billing
- Centers can set custom tuition schedules, automate billing, support split households or third-party payments, and let families manage payments online. · revtrak.com, 11 Oct 2026
- Billing and payments
- Yes · revtrak.com, 20 Sept 2026
- Check-in
- Smartcare kiosks support digital child check-in and check-out, and centers can use their own tablet or one supplied by Smartcare. · revtrak.com, 11 Oct 2026
- Company ownership
- RevTrak says it is now part of Finalsite. · revtrak.com, 11 Oct 2026
- Enrollment
- The software supports online enrollment, student waitlists, and lead tracking. · revtrak.com, 11 Oct 2026
- Enrollment management
- Yes · revtrak.com, 20 Sept 2026
- Family communication
- Yes · revtrak.com, 20 Sept 2026
- Headquarters
- Glastonbury, CT, United States · revtrak.com, 28 Sept 2026
- Integrations
- Smartcare lists integrations with QuickBooks for accounting, ChildcareCRM for customer and prospect management, and PDK for entrance security. · revtrak.com, 11 Oct 2026
- Lesson planning
- Yes · revtrak.com, 20 Sept 2026
- Mobile apps
- Smartcare offers iOS and Android apps for parents and teachers with communications, automatic payments, photo sharing, electronic check-in, and in-app messaging. · revtrak.com, 11 Oct 2026
- Pricing availability
- The product page offers Request Pricing for each listed plan and does not show a price there. · revtrak.com, 11 Oct 2026
- Purpose
- Smartcare is cloud-based, mobile-friendly childcare management software for daycare, preschool, and after-school programs. · revtrak.com, 11 Oct 2026
- Reporting
- Users can create custom reports for individual locations or an entire program, covering finances, staff, and classrooms. · revtrak.com, 11 Oct 2026
- Security
- RevTrak states that its payment platform is PCI DSS v4 Level 1 certified and uses TLS encryption in transit and AES-256 encryption at rest. · revtrak.com, 11 Oct 2026
- Support
- A dedicated Smartcare client adoption specialist helps with startup, and Client Success and Client Services teams provide ongoing support. · revtrak.com, 11 Oct 2026
Where Smartcare stands on Freedom251
- Early Childhood Education Software#56 of 86
- Child Care Management Software#11 of 15