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Scanlily
What Scanlily is
Scanlily is an inventory and asset-management service that uses photos and AI to describe and categorize items, with optional QR labels for lookup. Its image recognition can create names, descriptions, categories, and metadata, including for multiple items visible in a shelf or storage-box photo. Users can also record video while narrating; Scanlily says it identifies items, extracts photos, and prepares inventory drafts from the footage. Search supports natural-language questions, images, and GPS location, and an AI assistant accepts text or voice questions. QR codes let people view or update item details in a browser using a phone camera, without installing the app; access can be passcode-protected. Asset workflows include equipment checkouts and reservations, pickups, booking calendars, alerts, maintenance reminders, and audit trails. Reservations can integrate with Google, iOS, and other calendars. Complete inventory backups can be downloaded as CSV, JSON, or offline-viewable HTML, including images and attachments. Scanlily is available on Android, iOS, and the web. Its plans include a free option with one user and 500 items, while items with QR labels are unlimited. Paid plans start at $9 a month, and Premium includes a developer API.
Who it suits
Scanlily suits organizations managing inventory or equipment, including the listed warehouse, construction, education, property management, laboratory, manufacturing, and IT use cases. It also offers workflows for checkouts, reservations, and maintenance.
What it does well
- Recognizes multiple items in one photo
- QR lookup works in a browser without installation
- Includes checkout and reservation workflows
- Exports backups with images and attachments
- Free plan includes unlimited QR-labeled items
What to know first
- Free plan includes one user
- Free plan includes 500 items
- Premium is required for the developer API
Limits
The Free plan includes 1 user and 500 items; items with QR labels are unlimited. Pro is $9 a month and includes 2 user licenses and 500 items, with unlimited items using QR labels.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | 1 user · 500 items included · unlimited items with QR labels | Free |
| Ultra | $350 USD/yr · 5 user licenses · 2,000 items · add more anytime · unlimited items with QR labels | $35 a month |
| Premium | $750 USD/yr · Unlimited user licenses · 5,000 items · add more anytime · unlimited items with QR labels | $75 a month |
| Pro | $90 USD/yr · 2 user licenses · 500 items included · unlimited items with QR labels | $9 a month |
| Enterprise | Custom pricing · 10,000+ items · SSO · dedicated onboarding · custom reports and features · system integrations · priority support | On request |
As scanlily.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Scanlily website.
- Choose the web service or use its Android or iOS app.
- Start with the Free plan or use the 14-day trial.
- Add inventory with photos or narrated video, or use optional QR labels for lookup.
- Set up equipment workflows such as checkouts, reservations, or maintenance reminders as needed.
Verdict
Scanlily combines photo-based inventory creation, QR access, equipment workflows, and multiple export formats. Its free plan is limited to one user and 500 items, while paid tiers add capacity and other features.
Questions
What does Scanlily cost?
The Free plan costs nothing. Pro is $9 a month, Ultra is $35 a month, and Premium is $75 a month. Enterprise uses custom pricing.
Is there a free trial?
Yes. Scanlily lists a 14-day trial as well as a Free plan.
Which platforms does it support?
Scanlily is available on Android, iOS, and the web.
How many users and items are included in the Free plan?
The Free plan includes 1 user and 500 items, with unlimited items when using QR labels.
Does Scanlily offer an API?
Yes. Premium includes a developer API, and the product describes REST API endpoints for connecting with other systems.
Can people view item records without installing the app?
Yes. Anyone can scan a QR code with a phone camera to view or update item information in a browser; access can be passcode-protected.
Facts from Scanlily's own pages
- AI data handling
- The privacy policy says submitted media is processed under paid API terms that prohibit AI training on the content, and Scanlily says it never uses customer content to train AI models. · scanlily.com, 7 Oct 2026
- AI recognition
- AI image recognition can generate names, descriptions, categories, and metadata, and can recognize multiple items in one shelf or storage-box photo. · scanlily.com, 7 Oct 2026
- API
- The Premium plan includes a developer API, and the features page describes REST API endpoints for integrating Scanlily with other systems. · scanlily.com, 7 Oct 2026
- Asset workflows
- The product includes equipment checkouts and reservations, pickups, booking calendars, alerts, maintenance reminders, and audit trails. · scanlily.com, 7 Oct 2026
- Audience
- The maker lists use cases including warehouses, construction, media production, moving and storage, nonprofits, education, property management, laboratories, manufacturing, and IT departments. · scanlily.com, 7 Oct 2026
- Data export
- The maker says users can download complete inventory backups as CSV, JSON, or offline-viewable HTML, including images and attachments. · scanlily.com, 7 Oct 2026
- Integrations
- The maker says equipment reservations can integrate with Google, iOS, and other calendars. · scanlily.com, 7 Oct 2026
- Purpose
- Scanlily automates inventory by using photos and AI to describe and categorize items, with optional QR labels for item or container lookup. · scanlily.com, 7 Oct 2026
- QR access
- Anyone can scan a QR code with a phone camera to view or update item information in a browser without installing the app; access can be passcode-protected. · scanlily.com, 7 Oct 2026
- Search and assistant
- Users can search inventory with natural-language queries, image recognition, or GPS location, and ask the AI assistant questions by text or voice. · scanlily.com, 7 Oct 2026
- Security
- The privacy policy says Scanlily uses TLS encryption in transit, encryption at rest, encrypted backups, and production access limited to named individuals; it stores no passwords. · scanlily.com, 7 Oct 2026
- Service providers
- The privacy policy lists DigitalOcean, Cloudflare, Google Cloud Identity Platform, Google Gemini, SerpAPI, Stripe, and Google Firebase as providers for hosting, authentication, AI, payments, or app diagnostics. · scanlily.com, 7 Oct 2026
- Support
- The maker advertises extensive help pages and videos, free onboarding, and a free demo; Ultra includes an onboarding training session and Premium includes priority support. · scanlily.com, 7 Oct 2026
- Video inventory
- Users can record video while narrating; Scanlily says its AI identifies items, extracts photos, and creates inventory drafts. · scanlily.com, 7 Oct 2026
Where Scanlily stands on Freedom251
- Asset Tracking Software#14 of 52