Freedom251 › Training Management Software
RTOPilot
What RTOPilot is
RTOPilot is a training management platform for Australian registered training organisations (RTOs), including high-volume providers and short-course RTOs. It manages student records, training schedules, trainer assignments, and learner progress, with class scheduling, registration, attendance, certification, instructor management, and automated reminders among its listed capabilities. Its student portal includes online learning through an LMS with SCORM support. For compliance tasks, the platform provides AVETMISS validation, reporting, and export, plus USI collection and verification. Rapid Enrol supports online enrolment and LLND assessment during enrolment. Providers can manage online, corporate, and group bookings and payments, with flexible pricing. RTOPilot includes an LMS or can connect to an existing one through webhooks and a public REST API. Its Business Plan is $2 a month as a booking fee, capped at $5 per enrolment, with all features included. The maker says there are no annual license fees, lock-in contracts, credits, overuse charges, or quoted packages. The company behind the product is XMB Technology Pty Ltd; it says it decided to build RTOPilot in 2023.
Who it suits
RTOPilot is designed for Australian RTOs, from short-course providers to high-volume training organisations. It suits providers looking to manage enrolment, training administration, compliance tasks, and bookings in one platform.
What it does well
- AVETMISS validation, reporting, and export
- Built-in LMS supports SCORM
- Public REST API and webhooks
- Business Plan includes all features
What to know first
- Business Plan booking fee is capped at $5 per enrolment
- Designed for Australian RTOs
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Business Plan | Booking fee · capped at $5 per enrolment · all features included · no lock-in contracts or annual license fees | $2 a month |
As rtopilot.com.au lists them, read 9 Oct 2026. The maker's own page has the final word.
Verdict
RTOPilot brings learner administration, compliance functions, enrolment, and bookings together for RTOs. Its booking-fee model and stated absence of lock-in contracts may be relevant when assessing costs.
Facts from RTOPilot's own pages
- Bookings and payments
- The product supports online bookings and payments, corporate and group bookings, and flexible pricing. · rtopilot.com.au, 9 Oct 2026
- Company
- The site identifies XMB Technology Pty Ltd as the company behind RTOPilot. · rtopilot.com.au, 9 Oct 2026
- Company history
- The maker says it decided to build RTOPilot in 2023. · rtopilot.com.au, 9 Oct 2026
- Compliance
- Features include AVETMISS data validation, reporting, and export, along with USI collection and verification. · rtopilot.com.au, 9 Oct 2026
- Data hosting
- The homepage says the platform uses Australian data centres. · rtopilot.com.au, 9 Oct 2026
- Enrolment
- Rapid Enrol is described as an online enrolment experience, and LLND assessment can be completed during enrolment. · rtopilot.com.au, 9 Oct 2026
- Founded
- 2023 · rtopilot.com.au, 28 Sept 2026
- Integrations
- RTOPilot offers webhooks and a public REST API, and can connect to an existing LMS or use its built-in LMS. · rtopilot.com.au, 9 Oct 2026
- Intended users
- The product is designed for RTOs, including high-volume training providers and short-course RTOs. · rtopilot.com.au, 9 Oct 2026
- Learning
- Its student portal includes an LMS with online learning and SCORM support. · rtopilot.com.au, 9 Oct 2026
- Named integration examples
- The maker gives HubSpot, Salesforce, Mailchimp, accounting tools, and notification services as examples of systems that can connect through webhooks. · rtopilot.com.au, 9 Oct 2026
- Pricing limits
- The homepage says there are no annual license fees, lock-in contracts, credits, overuse charges, or quoted packages. · rtopilot.com.au, 9 Oct 2026
- Purpose
- RTOPilot is an all-in-one training management platform for Australian RTOs. · rtopilot.com.au, 9 Oct 2026
- Security
- The maker states that the platform supports two-factor authentication, role-based access, encryption in transit and at rest, automated backups, and continuous monitoring. · rtopilot.com.au, 9 Oct 2026
- Student and training management
- The platform supports student records, training schedules, trainer assignments, and progress monitoring. · rtopilot.com.au, 9 Oct 2026
- Support
- The maker advertises Australian-based support seven days a week. · rtopilot.com.au, 9 Oct 2026
Where RTOPilot stands on Freedom251
- Training Management Software#23 of 38