Freedom251 › Church Volunteer Management Software
RosterThat
What RosterThat is
RosterThat is a web-based tool for organizing volunteer signups and schedules for churches, camps, sports teams, booster clubs, and community groups. Organizers can set up recurring rosters or season schedules with dates, times, locations, and roles, then use fair-rotation auto-fill to assign people to open slots. Volunteers can claim available shifts from a public link without an account, or request swaps for teammates to accept and an organizer to approve. Pro and Team send an automatic email reminder the evening before a scheduled date, using the organization’s timezone. Member lists can be imported by CSV, and rosters exported as PDF or Excel files. Organizers can record a paid checkmark and note for sponsorship sheets or paid spots, though payments are handled separately. The Free plan allows one admin, up to 20 people, and two active rosters. Pro costs $5 a month; Team costs $12 a month. There is no mobile app.
Who it suits
RosterThat suits groups coordinating recurring volunteer shifts or seasonal schedules. Its Free plan fits smaller teams, while paid plans allow more people and admins.
What it does well
- Public signup links do not require an account.
- Auto-fill assigns volunteers using a fair rotation.
- Volunteers can request shift swaps.
- CSV import and PDF or Excel exports are supported.
- All listed plans include priority support.
What to know first
- The service is web-only, with no mobile app.
- Free allows up to 20 people and two active rosters.
- Pro is limited to 50 people.
- Payments are handled separately.
Limits
The Free plan allows one admin member, up to 20 people, and two active rosters. Pro allows up to three admins and 50 people; Team allows unlimited admins and people. Email sending is subject to fair-use limits, including on plans described as offering unlimited email.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | $0/month · 1 admin · up to 20 people · 2 active rosters · public signup sheets · PDF & Excel export · member portal · swap requests · reminders · reports · email messaging · website embeds · priority support | Free |
| Team | $12/month · unlimited admins · unlimited people · unlimited rosters · exports · member portal · swaps · reminders · signup sheets · reports · email messaging · website embeds · priority support | $12 a month |
| Pro | $5/month · up to 3 admins · up to 50 people · unlimited rosters · exports · member portal · swaps · reminders · signup sheets · reports · email messaging · website embeds · priority support | $5 a month |
| Pro (annual) | $50/year · up to 3 admins · up to 50 people · unlimited rosters · swaps · reminders | $50 a year |
As rosterthat.com lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Open rosterthat.com in a web browser.
- Choose the Free plan or start the free trial.
- Create a roster or season schedule with dates, times, locations, and roles.
- Import member details from a CSV file if needed.
- Share a public signup sheet link so volunteers can claim open spots.
- Use roster exports in PDF or Excel as needed.
Verdict
RosterThat brings schedules, signups, reminders, and shift swaps into a web tool for volunteer groups. Check plan limits and note that payment tracking is separate from payment processing.
Questions
Does RosterThat have a free plan?
Yes. The Free plan includes one admin member, up to 20 people, and two active rosters.
How much do the paid plans cost?
Pro costs $5 a month, billed monthly. Team costs $12 a month, billed monthly.
Is there a free trial?
Yes, RosterThat offers a free trial.
What platforms does RosterThat support?
RosterThat is available on the web and has no mobile app.
Does RosterThat integrate with other services?
The privacy policy names Supabase, Stripe, Resend, Vercel, and Google as service providers, but does not describe user-facing integrations.
How are payments handled?
Organizers can mark sponsorship sheets and paid spots with a checkmark and note. Payments themselves are handled separately.
Facts from RosterThat's own pages
- Age requirement
- Terms require account creators and users to be at least 18 years old. · rosterthat.com, 15 Oct 2026
- Approval mode
- Administrators can hold signup claims for approval or rejection before confirmation. · rosterthat.com, 15 Oct 2026
- Auto-fill
- Auto-fill can assign volunteers across open slots using a fair rotation. · rosterthat.com, 29 Sept 2026
- Automatic reminders
- Pro and Team send scheduled email reminders the evening before a volunteer's date in the organization's timezone. · rosterthat.com, 15 Oct 2026
- Calendar export
- Volunteers can export upcoming shifts to their calendars, and organizers can export rosters to PDF or Excel. · rosterthat.com, 15 Oct 2026
- Cancellation behavior
- Cancelling an event emails assigned volunteers, removes it from the signup page and stops reminders. · rosterthat.com, 15 Oct 2026
- Capterra category
- Capterra categorizes RosterThat as volunteer-management software and reports that its starting price requires contacting the provider. · capterra.com, 15 Oct 2026
- Capterra trial listing
- The Capterra profile states that a free trial is not available. · capterra.com, 15 Oct 2026
- CSV import
- Existing volunteer names and emails can be imported from a CSV file. · rosterthat.com, 15 Oct 2026
- Data rights
- The policy offers access, correction, deletion, portability through CSV export and opt-out of non-essential communications. · rosterthat.com, 15 Oct 2026
- Event Series
- Event Series places multiple distinct games or events, each with its own date, time and location, behind one signup link. · rosterthat.com, 15 Oct 2026
- Groups and committees
- Volunteers can be organized into committees or teams and scheduled by group. · rosterthat.com, 15 Oct 2026
- Headquarters address
- The privacy policy gives 383 US-51, Batesville, Mississippi 38606, United States as its contact address. · rosterthat.com, 15 Oct 2026
- Imports and exports
- RosterThat supports CSV member import and PDF and Excel roster exports. · rosterthat.com, 29 Sept 2026
- Independent catalog classification
- AlternativeTo lists RosterThat under scheduling and rostering, with online SaaS as its platform. · alternativeto.net, 15 Oct 2026
- Independent directory description
- Tablif describes RosterThat as a tool that sets up a volunteer roster once and fills an entire season. · tablif.com, 15 Oct 2026
- Independent listing status
- AlternativeTo says the product was added on September 16, 2026 and had no comments or reviews at that time. · alternativeto.net, 15 Oct 2026
- Integrations
- The privacy policy names Supabase for database hosting and authentication, Stripe for payments, Resend for email, Vercel for hosting, and Google for advertising conversion measurement; it does not describe user-facing integrations. · rosterthat.com, 29 Sept 2026
- Integrations and vendors
- The privacy policy names Supabase for database/authentication, Stripe for payments, Resend for email, Vercel for hosting and Google for ad measurement. · rosterthat.com, 15 Oct 2026
- License
- AlternativeTo classifies RosterThat as proprietary, freemium subscription software delivered as SaaS. · alternativeto.net, 15 Oct 2026
- Limit
- The terms say email sending is subject to fair-use limits, including on plans described as offering unlimited email. · rosterthat.com, 29 Sept 2026
- Limit: availability warranty
- Terms say uninterrupted access is not guaranteed and downtime may occur for maintenance or circumstances outside the service's control. · rosterthat.com, 15 Oct 2026
- Limit: email fair use
- Email sending is subject to reasonable fair-use limits even on plans described as having unlimited email. · rosterthat.com, 15 Oct 2026
- Limit: payment collection
- The maker explicitly says RosterThat does not provide built-in payment collection. · rosterthat.com, 15 Oct 2026
Where RosterThat stands on Freedom251
- Church Volunteer Management Software#15 of 30